Job Opening

Posting Title: CHIEF OF MISSION SUPPORT, D1, D1
Job Code Title: CHIEF OF MISSION SUPPORT
Department/Office: United Nations Truce Supervision Organisation
Duty Station: JERUSALEM
Posting Period: 07 July 2018 - 20 July 2018
Job Opening Number: 18-Administration-UNTSO-100271-F-Jerusalem (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This post is located in Jerusalem and serves as the joint Chief of Mission Support for both UNTSO and UNSCO. The incumbent will report both the Chief of Staff/Head of Mission of UNTSO and the Special Coordinator of UNSCO.

Responsibilities

Within delegated authority, the Chief of Mission Support will be responsible for the following functions.

•Contributes to the implementation of the mission/office mandate by providing the necessary managerial, logistical and administrative support required for the fulfilment of the mandate, including such areas as budget, finance, human resources management, logistics, communications, transport, air operations, etc.

•Certifies mission expenditure.

•Advises both Heads of Mission on all matters pertaining to administrative and logistical support.

•Plans, organizes, implements, manages and oversees the activities of all administrative and logistical support operations for the two missions.

•Provides effective management of human, financial and material resources of both missions.

•Identifies broad strategies required for the development and implementation of the mission support work programme for the two missions.

•Ensures development, preparation, coordination and monitoring of overall work plans, strategies and programmes for the support activities of both missions and takes the lead in securing the required human and financial resources for the mission.

•Establishes a set of sound policies, procedures, practices, standards and tools that are consistent with UN regulations, rules, policies and practice in order to ensure proper budget, accounting, financial and human resources management and control.

•Liaises, negotiates and coordinates with national authorities with respect to administrative and logistical matters.

•Ensures cooperation and integration of administrative and logistical resources with military, civilian police and other substantive elements of both missions as required.

•Provides guidance, support and supervision to senior administrative and logistics support staff as well as audit and evaluation services, as appropriate.

•Ensures the provision of guidance, performance evaluation, supervision and mentoring to all administrative support and other staff in the areas of his/her responsibility.

•Maintains good order and discipline of staff under his/her overall supervision.

•Represents both missions before legislative bodies, providing information and clarification in support of budget proposals.

•Represents the mission support component at meetings, protocol and ceremonial occasions, military parades, etc. Performs related duties as may be required by the Head of Mission, Special Coordinator, DPKO, or DPA, e.g., provides briefing to visiting senior officials on mission, administrative and technical support activities, etc.

•Performs other related work as required.

Work implies frequent interaction with the following:
Senior leadership within the mission as well as with the UN agencies, funds and programmes in the field, with senior officials within the UN Secretariat and administrative and budgetary committees. Representatives of Government, diplomatic community, local leaders and representatives of non-governmental organizations and civic society.

Results Expected:
Effectively led, coordinated and managed mission administration; delivery of services that meet established objectives and goals and contribute to the implementation of the mission’s mandate.

Competencies

•Professionalism: Ability to provide seasoned effective specialized advice in a broad range of human resources, financial, logistical, and administrative areas to Head of Office/Mission, and to Headquarters and senior mission staff; ability to ensure adequate preparation of reports or rationale with respect to key logistic and administrative decisions; strong negotiation and conflict-resolution skills. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

•Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility of delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

•Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

•Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education

Advanced university degree (Masters or equivalent) in business or public administration, human resources management, finance, accounting, or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of fifteen years of experience in administration, budget, logistics, information technology, communication or related field.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised , fluency in spoken and written English is required. Knowledge of a second UN language, particularly Arabic or French is an advantage.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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