Job Opening

Posting Title: FINANCE AND BUDGET OFFICER, P3 [Filled from Roster]
Job Code Title: FINANCE AND BUDGET OFFICER
Department/Office: United Nations Environment Programme
Duty Station: NAIROBI
Posting Period: 23 August 2018 - 07 October 2018
Job Opening Number: 18-Finance-UNEP-102013-R-Nairobi (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UN Environment’s Law Division works with international and non-governmental organizations, national and local governments, business and industry to develop and implement policies, strategies and practices that are cleaner and safer, incorporate environmental costs, use natural resources efficiently, reduce pollution and risks for humans and the environment, and enable the implementation of conventions and international agreements. This post is located in the Law Division - Nairobi. The Finance & Budget Officer will report to the Head of Programme Delivery and Management Unit and overall to the Chief of OzonAction Branch. The incumbent will be responsible for the following duties:

Responsibilities

1. Financial Management:
•Assist in the preparation of the OzonAction projects:
-Monitor the preparation of project documents and their subsequent revisions, liaising with programme officers in the Africa Office.
-Ensure that proposals are in line with the Multilateral Fund Executive Committee (EXCOM) requirements, including bilateral parties, and in accordance with UN Environment format.
-Review draft letters of agreement and memorandums of understanding with supporting organizations before administration clearance.
-Monitor the liaisons with supporting organizations to assist programme officers.
•Assist in the coordination of project implementation of the OzonAction Programme:
-Act as focal point for all project management related matters within the Compliance Assistance Programme in the Africa Office.
-Liaise with the programme officers, in preparing project documents, submission of projects to the Excom, reports to bilateral parties, liaising with the Corporate Services Division and Budget and Financial Management Service (BFMS)-UNON as necessary. He/she will ensure that payments to the countries are processed accurately and in a timely manner and coordinate with programme officers to monitor expenditures.
•Monitor expenditures on a timely basis, ensuring that they are within the approved budget:
-Liaise with UNON (United Nations Office At Nairobi) regarding the financial database of ExCom approvals, providing reports as requested.
-Coordinate the submission of Approval Sheets and follow up each Excom approval.
-Inform regional coordinators, programme officers and the Chief of OzonAction Branch, on the status of funds available.
-Check UNON project accounts to ensure that expenditures are correctly reflected.
•Assist in the preparation of progress reports to be submitted to the Excom and bilateral parties.
-Coordinate and check financial reports as well as progress reports submitted by national ozone officers and liaise with regional coordinator.
-Coordinate and check submissions of Project Completion Reports.

2.Budget administration:
•Prepare cost estimates and budget proposals, in terms of office resource requirements such as staff and non-staff requirements, including programmatic aspects; reviews, analyses and revises data with respect to the finalization of the budget proposals.
•Provide support to programme officers with respect to the elaboration of resource requirements for budget submissions.
•Administer the allotments in accordance with the established procedures including redeployment/reallocation of funds.
•Administer and monitor extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
•Monitor budget implementation and determine/recommend reallocation of funds when necessary.
•Monitor expenditures to ensure that they remain within authorized/approved levels.
•Review all requisitions generated by the Umoja system for goods and services to ensure correct objects of expenditure have been charged and confirm availability of funds.
•Prepare relevant documentation with respect to budget performance submissions.
•Review and make appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
•Provide substantive support to intergovernmental and legislative bodies.

3.General:
•Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
•Act as certifying officer, certifying the availability of adequate funds, under Financial Rule 105.5 in adherence with the UN Regulations and Rules
•Provide data for the preparation of bids, purchase orders, consultant contracts and commercial contracts, as relevant.
•Participate in meetings, assisting in the presentation of financial reports and progress reports to the Excom and donors.
•Perform other related duties, as assigned.

Competencies

•Professionalism: Knowledge of financial principles and practices. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•Planning& Organizing: Able to strategically prioritize the work to meet deadlines, and to effectively communicate work-plans to the CAP team. Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

•Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master's degree or equivalent) in Management, Economics or Business Administration is required. A first-level university degree in combination with additional two (2) years of experience may be accepted in lieu of an advanced university degree. Knowledge of computer applications, use of spreadsheets and databases is an added asset.

Work Experience

A minimum of five (5) years of progressively responsible experience in finance, administration, budget, business administration or related area is required. Experience in preparing financial reports is required. Experience with Enterprise resource planning (ERP) systems is desirable. Experience in developing or implementing national compliance and phase-out strategies is an added advantage.

Languages

English and French are the two working languages of the United Nations Secretariat. For this post, fluency in English (both oral and written) is required. Knowledge of another UN official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is open for recruitment for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by Him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. 1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. 2. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira "Need Help?" link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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