Job Opening

Posting Title: ADMINISTRATIVE OFFICER, P4
Job Code Title: ADMINISTRATIVE OFFICER
Department/Office: Field Missions
Duty Station: Field Locations
Posting Period: 07 November 2018 - 06 December 2018
Job Opening Number: 18-Administration-FMADFS-103781-P- (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

These positions are located in the United Nations Field Peacekeeping Operations, Special Political Missions, Service Centres and Offices as applicable. Typically the Administrative
Officers are deployed in Mission Headquarters (usually the capital city) and sub-national levels (outside the capital) in regional field offices.

The incumbent usually reports to the Senior Administration Officer or Chief of Mission Support at the P5 level. S/he contributes to the implementation of the mission/office mandate by providing professional, logistical and administrative support required for the fulfilment of the mandate, including such areas as budget, finance, human resources management, logistics, communications, transport, air operations, etc.

Responsibilities

Within delegated authority, the Administrative Officer will be responsible for the following duties:

•Acts as adviser on management matters pertaining to operations, human resources, budgeting, financial and general administration.
•As directed, develops, prepares and monitors work plans, strategies and assigned programme areas for the Mission administrative activities and assists in securing the required human and financial resources.
•In cooperation with other pillars of the Mission, plans and forecasts the personnel, financial and logistics requirements for all Mission components.
•Exercises budgetary and administrative control.
•Certifies mission expenditure using delegation of authority granted by the UN Controller and reports on administrative, logistical and financial matters accordingly.

•Drafts guidelines, reports and correspondence on a wide range of issues for the Senior Administrative Officer or Chief of Mission Support and ensures adherence to relevant UN rules and regulations and policies.
•Drafts responses to correspondence on behalf of the Office of the Senior Administrative Officer or Chief of Mission Support on administrative/policy related matters.
•Provides advisory services and assists Managers in finding solutions in dealing with ad-hoc issues, undertakes special projects such as Security/Evacuation Plan, welfare activities, as needed.
•Undertakes program evaluation provided by the Mission Support Division.
•Monitors implementation of Audit/Board of Inquiry recommendations.

•Assists in the supervision of Air Safety matters as well as coordination of Security operations in the Mission.
•Supports the Office of the Senior Administrative Officer or Chief of Mission Support in liaising with the Offices of the Special Representative of the Secretary-General (SRSG), Deputy SRSG and Force Commander as well as Chiefs of Services and Sections on administrative matters.
•Liaises with local authorities, UN / Agencies / Funds and Programmes or other parties on behalf of Mission Support Division.
• Represents the Mission Support section/unit at regular meetings with other UN Agencies as requested.
• Maintains direct liaison with Internal and External Auditors.
• Reviews audit observations submitted and drafts appropriate responses in consultation with the Senior Administrative Officer or Chief of Mission Support.
• May represent the Senior Administrative Officer or Chief of Mission Support in various standing Boards and Committees, such as Property Survey Board (PSB), Claims Review Board (CRB), and may act as alternate/Chairperson of the Local Committee on Contracts.

•Performs other duties as assigned.

Competencies

PROFESSIONALISM:
Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

PLANNING & ORGANIZING:
Develops clear goals that are consistent with agreed strategies.Identifies priority activities and assignments; adjusts priorities as required;Allocates appropriate amount of time and resources for completing work;Foresees risks and allows for contingencies when planning;Monitors and adjusts plans and actions as necessary;Uses time efficiently.

ACCOUNTABILITY:
Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master’s degree or equivalent) in business or public administration, human resources management, finance, accounting, or related field. A first-level university degree with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.

Work Experience

At least seven (7) years of progressively responsible experience in human resources, budget, finance or general administration, and field operations is required. Experience in handling complex organizational issues at the international level is desirable. Field experience in a conflict or post-conflict environment is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in English or French (both oral and written) is required. Knowledge of another UN official language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations Department of Field Support maintains rosters of qualified and available candidates to fill anticipated job openings in peacekeeping operations, special political missions, and other field operations. The purpose of this job opening is to populate an existing mixed male/female roster of precleared candidates for these positions in UN peace operations. Women are particularly encouraged to apply in support of achievement of the United Nations System-Wide Gender Parity Strategy launched in September 2017.

https://iseeknewwyork.un.org/system/files/1700102b_gender_strategy_report_13_sept_2017.pdf

Please note that this roster is for a specific profile of candidates required by UN peace operations. These positions are located in conflict and post-conflict locations which are
typically classified as non-family and/or hardship duty stations. As such, candidates who are eventually selected for positions cannot bring family members with them. That said, the
United Nations offers a competitive salary package and specific benefits and entitlements to help staff deployed to non-family duty stations balance work and life commitments. To learn
more about the UN salary scale and benefits and entitlements in hardship locations, please visit http://unjumet.net/ohrm_main/index.php.

An updated list of UN peace operations and additional information on working in the field can be found at http://www.un.org/en/peacekeeping/about/dfs/ and http://www.un.org/undpa/en/in-the-field/overview.

All applicants will be notified in writing of the outcome of their application (whether successful or unsuccessful) within 14 days of the conclusion of the process. Successful candidates will be placed on the roster and subsequently will be invited to apply for field mission vacancies open only to roster members. Roster membership does not guarantee selection.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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