Job Opening

Posting Title: INTERN - ADMINISTRATION (UNIC Rio de Janeiro), I (Temporary Job Opening)
Job Code Title: INTERN - ADMINISTRATION
Department/Office: Department of Public Information
Duty Station: RIO DE JANEIRO
Posting Period: 25 September 2018 - 31 December 2018
Job Opening Number: 18-Administration-DPI-104385-J-Rio de Janeiro (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The Department of Public Information/Strategic Communication Division internship is for an initial period of two months with an opportunity for extension, pending on the needs of the department. The internship is UNPAID and full-time. Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.
This internship is located in the United Nations Information Centre (UNIC) in Rio de Janeiro, Brazil within the Information Centres Service (ICS), Strategic Communications Division (SCD), Department of Public Information (DPI).

Responsibilities

Daily responsibilities will depend on the needs of the Centre, and will take into account the individual's background; the intern's assigned office as well as the internship period. Duties may include, but are not limited to:
*Support admin staff in keeping files and accounts;
*Liaise with vendors to request quotes and other documentation;
*Research vendors, place phone calls, etc;
*Perform clerical tasks;
*Assist in organizing activities;
*Provide general office support (e.g. processing correspondence, maintaining files, records, and/or databases, organizing meetings, taking meeting minutes, etc.);
*Perform other related duties, as required.

Competencies

COMMUNICATION:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed

TEAMWORK:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

PLANNING & ORGANIZING:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently

Education

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:

* Applicants must meet one of the following requirements: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or (c) have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation;
* Be computer literate in standard software applications;
* Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
* Have a demonstrated ability to successfully interact with individuals of diverse cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

Applicants are not required to have professional experience for participation in the programme.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in English and Portuguese is required for the internship. Knowledge of other local languages is an asset.

Assessment

Potential candidates will be contacted by the hiring manager directly for further consideration.

Special Notice

A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.

The Cover Note must include:
-Degree Programme (What are you currently studying?)
-Graduation Date (When will you graduate or when did you graduate from the programme?) - List the IT skills and programmes that you are proficient in.
-List your top three areas of interest.
-Explain why you are the best candidate for this specific internship.
-Explain your interest in the United Nations Internship Programme. In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references.
Due to the high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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