Job Opening

Posting Title: Movement Control Officer, P3
Job Code Title: MOVEMENT CONTROL OFFICER
Department/Office: Department of Field Support
Duty Station: NEW YORK
Posting Period: 05 November 2018 - 19 December 2018
Job Opening Number: 18-Transportation-DFS-104600-R-New York (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in the Movement Control Section (MCS) within the Logistics Support Division (LSD) of the Department of Field Support (DFS) at the UN Headquarters in New York. The Movement Control Officer reports to the Chief, Movement Control Operations Unit (MCOU).

The Department works with UN and non-UN partners to plan, mobilize and sustain operations in the world's most complex environments. The Department's services range from budget, finance, human resources and technology to supply chain, facility and asset management (https://peacekeeping.un.org/en/department-of-field-support).

LSD provides strategic direction and advice on logistical matters, monitors and assesses the delivery of transportation and specialist support services in the functional areas of air transport, surface transport, engineering, medical and supply, as well as aviation safety operations. Furthermore, the Division is responsible for the property management framework of field missions and monitors compliance with the IPSAS valuation and reporting requirements.

The LSD has been mandated to implement the supply chain management vision and strategy for a well-managed and agile supply chain to support United Nations field missions with effectiveness and efficiency through integrated 'end-to-end' processes, starting with robust planning and managing global demand, strategic sourcing, consolidated delivery and return, supported by a strong performance management framework.

Responsibilities

Within limits of delegated authority, the Movement Control Officer will be responsible for the following duties:

General
- Support the Logistics planning, acquisition and sourcing strategy for the Division.
- Monitor and administer transportation contracts and Letters of Assist.
- Prepare requisitions for strategic movement operations, ensuring that requirements and specifications are accurate and complete, and ensure funds availability.
- Review bid responses and conduct operational and technical evaluation and analysis of the bids to ensure that offers meet technical requirements and operational needs.
- Prepare presentations to the Headquarters Committee on Contracts and Letters of Assist for movements arranged by United Nations (UN) Troop Contributing Countries.
- Prepare cost estimates for budget and planning purposes.
- Coordinate requisition process with purchasing authorities to ensure that bidding and approval processes meet required timetable.
- Participate in Technical Field Mission Visits as required.
- Participate in Technical Assistance Visits to UN Troop Contributing Countries as and when required.
- Advise on all matters pertaining to the planning, budgeting and monitoring (including safety) of the provision of transportation resources to field missions.
- Perform other transport related duties as assigned.

Movements
- Develop, implement and manage the sea, air or surface transportation plan for military and civilian police personnel, including formed military units, government owned equipment and
United Nations owned equipment, including dangerous goods, to and from Peacekeeping missions, within operating parameters established through coordination with Department of
Field Support (DFS) and Department of Peacekeeping Operations (DPKO) and other involved participants.
- Identify the most cost efficient and operationally effective plan for each transport requirement within geopolitical and operational risk management and mitigation parameters.
- Analyze, plan and present strategic movement options analysis in a clear and comprehensive manner to DFS/DPKO senior management then execute and coordinate movements based on management's decision.
- Analyze, research, and provide technical assessments of claims for reimbursement submitted by Member States for activities undertaken in support of Peacekeeping operations.
- Coordinate transportation of Peacekeeping military and civilian police personnel to and from field missions by the most cost effective and efficient means in terms of safety and timeliness.
- Contribute to the preparation of various written reports, guidelines, policies, procedures, studies, briefings and other communications.

Competencies

Professionalism:
-Knowledge of steps involved in a large volume transportation program; ability to prepare and negotiate transportation requirements with representatives of air, sea, and surface transportation contractors; understanding of regulations and requirements designed to ensure the safety of personnel and goods transported by contracted carriers.
-Ability to perform research and to evaluate and integrate information from a wide variety of sources and to assess impact on transport operations; ability to use electronic spreadsheets (MS Excel) and Power point presentations; proficiency as an end user with databases (input of data and running of queries).
-Shows pride in work and in achievements.
-Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns.
-Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
-Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Client Orientation:
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client

Education

Advanced university degree (Master’s degree or equivalent degree) in business or public administration, transportation, management or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in administration and management of transportation or related field is required. Experience in at least two modes of transport (air, sea, road, and rail) including planning and executing international, large scale and complicated personnel and cargo movement operations is required. Experience in the handling of dangerous goods is desirable. Experience in military transportation and movements is desirable. Experience in or in support of a peacekeeping mission or military logistics is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

This position is funded by the Support Account for Peacekeeping Operations for a finite period of one year and may be extended subject to budgetary approval.

Applicants from troop- and police-contributing countries who are found most suitable and recommended for selection will be given due consideration for positions in a peacekeeping operation or Headquarters support account funded positions in the Department of Peacekeeping Operations and the Department of Field Support, taking into account their contribution to United Nations peacekeeping, in accordance with General Assembly resolutions 66/265 and 67/287.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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