Job Opening

Posting Title: Project Manager (Resident Consultant)
Department/Office: United Nations Institute for Disarmament Research
Duty Station: GENEVA
Posting Period: 17 October 2018 - 25 November 2018
Job Opening Number: 18-United Nations Institute for Disarmament Research-105472-Consultant
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Result of Service

The Project Manager shall provide UNIDIR with the following outputs:

1. Set up, manage, coordinate and oversee CAP activities implementation and evaluation;
2. Prepare, facilitate and follow up on CAP events, including assessments, workshops, consultations, meetings and side-events;
3. Support the development of future CAP projects and strategies;
4. Liaise with partners to support the operationalization of project activities;
5. Provide substantive advisory support on conventional weapons issues and project activities;
6. Support the day-to-day operations of the Programme;
7. Produce original research materials for CAP; and
8. Draft, review and edit CAP’s written outputs.

Work Location


Expected duration

6 months with the possibility for extension.

Duties and Responsibilities

The United Nations Institute for Disarmament Research—an autonomous institute within the United Nations—conducts research on disarmament and security. The Institute explores current issues pertaining to a variety of existing and future armaments, global diplomacy, and local tensions and conflicts. Working with researchers, diplomats, government officials, NGOs and other institutions since 1980, UNIDIR acts as a bridge between the research community and Member States.

UNIDIR’s Conventional Arms Programme (CAP) works towards enhanced control over conventional weapons, such as small arms and light weapons (SALW), cluster munitions, improvised explosive devices, landmines and explosive remnants of war, thereby reduce human suffering. CAP focuses on promoting knowledge, generating ideas, facilitating dialogue and providing advice to address security challenges related to the illicit flow, uncontrolled accumulation and misuse of various types of conventional weapons; all of which threaten public safety, pose risks to society and impede efforts to achieve sustainable development.

CAP is seeking a Project Manager to strengthen the research, operational and administrative components of the programme and its projects. Under the leadership of the Programme Lead, the Project Manager will manage projects throughout their lifecycle under the CAP. In addition, the Project Manager will review and draft written materials for CAP. The Project Manager will provide policy advice and conduct outreach under CAP. The Project Manager will also support the design and development of future CAP projects.

An ideal candidate for this position would possess an advance university degree (Master’s degree or equivalent), have 7 to 10 years of working experience in the field of disarmament and arms control, in particular in the area of conventional arms control at international and/or regional organizations, and have a proven and successful track record of managing projects. The ideal candidate would also have a proven track record of producing publications and possess oral and written fluency in English and French.

Under the supervision of the Programme Lead, the Project Manager shall perform the following duties within the Conventional Arms Programme (CAP):

1. Managing and implementing, under the supervision of the Programme Lead, project activities:

• Establishing project implementation plans and milestones for CAP projects;
• Coordinating and overseeing project activities and budgets with the Programme Lead and institutional staff;
• Gathering buy-in on CAP project activities from key stakeholders, including funders, partners and beneficiaries;
• Organizing meetings, seminars, and workshops for CAP and its projects, covering the full lifecycle of activities (including, but not limited to, drafting invitations, distribution lists, agenda, logistical notes, as well as substantive preparations for, and facilitation during, CAP events);
• Producing meeting summaries, reports, briefs and analysis papers from consultations, meetings and events held or attended by UNIDIR on issues relevant to conventional arms control; and
• Monitoring and evaluating project implementation, including drafting donor reports.

2. Supporting the design, development and review of CAP strategies and projects:

• Drafting proposals and concept notes on conventional arms issues in consultation with the Programme Lead;
• Supporting the Programme Lead by leading and/or participating in consultations with stakeholders on developing concepts and strategies.

3. Undertaking, under the supervision of the Programme Lead, the day-to-day planning, organization and operations of the Programme:

• Supporting the preparation of meetings, events and workshops at relevant global, regional and national disarmament fora;
• Ensuring sound recordkeeping and filing practices in accordance with UNIDIR’s policies and practices; and
• Ensuring sustained communication with partners from States, regional organizations, the United Nations and expert NGOs related to CAP; and
• Supporting the Programme Lead in outreach activities with relevant stakeholders to promote CAP’s work.

4. Providing policy guidance:

• Assisting the Programme Lead in gathering policy positions and recommendations on emerging issues as well as for issues relevant to conventional weapons; and
• Draft policy memos and briefing notes relevant to conventional weapons;
• Carry out any other policy and advisory duties that the Programme Lead and/or the Director may assign.

5. Conducting original research and analysis:

• Producing original research and studies related to conventional armaments and control regimes and instruments;
• Reviewing substantive materials produced under CAP, and ensuring quality control on all written outputs;
• Supporting the Programme Lead in the design and development of quantitative and qualitative research methods and tools to facilitate the implementation of CAP projects;
• Supporting the management and maintenance of UNIDIR tools and databases relevant to conventional arms.

Please note that due to the high volume of applications received, only shortlisted candidates will be contacted.

Qualifications/special skills

Integrity & professionalism: the candidate shall demonstrate expertise in area of specialty and ability to apply good judgment; a fair degree of autonomy, personal initiative and ability to take ownership; willingness to accept responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; ability to prioritize, plan and organize tasks; responsive and client-oriented.

Communication: the candidate shall demonstrate the ability to work efficiently in a small team; excellent spoken and written communication skills, including ability to prepare clear and concise analytical documents; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to appropriately communicate with experts from governments, international and regional organizations.

Planning and organization: the candidate shall demonstrate the ability to effectively plan and organize project activities, including budget and time management, and to coordinate adequately with CAP and the Institute.

Accountability: the candidate shall demonstrate the ability to manage and account for project-related activities under CAP, as well as for the Institute.

Judgement/decision-making: the candidate shall demonstrate good judgement and decision-making on project activities as well as client relationship management.

Skills: Excellent verbal and written communication skills;
Excellent strategic planning skills to synthesize and turn ideas and concepts into concrete project and activities
Excellent budget and time management skill to ensure close monitoring and evaluation of project activities
Excellent analytical capacity and ability to conduct research and analysis.

Academic Qualifications: Advanced university degree (Master’s degree or equivalent) in international affairs, political science, international law or a related field.

Experience: A minimum of seven years of progressively responsible experience in the field of arms control and disarmament or international peace and security, preferably in at least some of the following areas:

• Global arms trade regulations of conventional arms, including small arms and light weapons;
• Weapon and ammunition management in conflict-affected, post-conflict and fragile settings, including experience conducting projects, in-country assessments and consultations on relevant issues with States, peacekeeping missions and/or expert NGOs;
• Security Sector Reform (SSR), Disarmament Demobilization and Reintegration (DDR) and/or Sanctions;
• Multilateral processes related to management of conventional ammunition;
• Multilateral instruments and agreements established by the UN, international and/or regional organizations in the field of conventional arms control;
• Conflict prevention and management and/or peacebuilding, including field work in this area of expertise; and/or
• Armed violence, including in the context of urban environments.

A proven successful track record in project management is required, including the following: designing project activities; monitoring timelines and milestones; implementing activities within budget and on time; managing budgets; conducting follow ups on project activities; preparing and facilitating events; and evaluating and reporting on project activities.

A proven track record in drafting written outputs, including meeting summaries, conducting original research and analysis, and producing publications is required.

A proven track record in managing strategic and political decision-making, in particular in areas related to conventional arms, is strongly desired.

Experience working with the United Nations, including working on issues pertaining to the First Committee of the United Nations General Assembly and/or the United Nations Security Council, or at the headquarters level of another international/regional organization is strongly desired.

Language: English and French are the working languages of the United Nations Secretariat. For this consultancy, fluency in English and French is required. Knowledge of another official United Nations language is an asset.

Additional Information

The consultant will be required to provide the following documents prior to the issuance of the contract:

-Copy of highest education degree/diploma obtained
-Copy of national passport
-Certificate of good health and proof of medical insurance
-Certificate of UN security training module(s)
-Bank Information

No Fee


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