Job Opening

Posting Title: FINANCE AND BUDGET OFFICER, P3
Job Code Title: FINANCE AND BUDGET OFFICER
Department/Office: United Nations Environment Programme
Duty Station: NAIROBI
Posting Period: 29 October 2018 - 12 December 2018
Job Opening Number: 18-Finance-UNEP-105606-R-Nairobi (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UN Environment's Ecosystems Division works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition Under the direct supervision of the Senior Fund Programme Management Officer, in the Operation Support Unit, the Fund Programme Management Officer (FPMO) will be responsible the following functions:

Responsibilities

1. Manage designated programmes and projects: Certify that proposed obligations or disbursements are: a). raised in accordance with existing UN Financial Rules and Regulations; b). raised in accordance with the purpose for which the relevant appropriation was approved and the allotment made; c). can be met from the available balance of the allotment to the relevant account, with due regard to future expenditure.

2. Manage sub-programme resources: a). maintain and update sub-programme specific management information on the status of the Environment Fund, Trust Fund, Counterpart Contribution allocations, Regular Budget, Trust and Environmental Support Funds; project commitments, proposals, revisions, extensions and expenditure reports; b). liaise with implementing external organizations, Ecosystems Branch Managers and Programme Managers to resolve priorities and conflict situations; c). liaise with funding organizations on sub-programme related Trust Fund or Counterpart Contributions; d). provide input to the Chief of the Unit; e). provide ad-hoc reports to the Chief of the Unit or other Ecosystems Division management.

3. Support and facilitate preparation and approval of projects: a). coordinate the preparation of projects in cooperation with concerned UN Environment Programme Managers and/or external implementing organizations ensuring that project documents and revisions are: (i) consistent with the strategies, objectives and goals approved by the Governing Council of UN Environment; (ii) consistent with approved UN Environment work programmes and management directives, and in accordance with UN Environment guidelines on project design; (iii) within allocated resources and in accordance with UN and UN Environment financial rules and regulations: b). support and provide direct professional guidance in all aspects of programme structuring and project design; c). provide direct input particularly in the planning of resource utilization and budgets; d). facilitate the approval of projects and revisions within UN Environment; e). coordinate and facilitate the necessary administrative measures required after project/revision approval.

4. Manage and monitor fund management side of the project implementation: a). ensure consistency with policy, agreement, directives, guidelines, rules and regulations in the fund management implementation of approved projects; b). solicit interim and terminal financial reports, review and reconcile reports; c). coordinate revision of projects; d). control project budgets; e). maintain and update information on the status of project related Counterpart Contributions; f). Review financial aspects of the project related Letters of Agreement; g). approve and initiate disbursement of funds; h). Review and certify obligations and disbursement documents; i). Undertake administrative and financial action for directly supervised internal projects; j). Coordinate the actions required for closure of completed projects; k). Provide information to Programme Managers and Officers and external implementers of changes in policy guidelines

Competencies

Professionalism: Knowledge of financial and budgetary principles and practices, budget development and financial administration of resources. Ability to develop budgetary policies, procedures and new programmes. Ability to formulate new strategies and technical approaches to budgetary matters. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master's degree or equivalent) in accounting, business administration, finance or related fields is required. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five (5) years of relevant and progressively responsible work experience in finance, budget or related area is required. Three years of experience in management of public funding, grant management and interaction with public sector institutions in an international context is required. Experience with complex data analysis, reconciliations and reporting would be highly desirable. Working experience with an Enterprise Resource Planning (ERP) system such as SAP is an advantage.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another UN official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Appointment against this position is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position. On-line applications will be acknowledged where an email address has been provided.If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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