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Job Opening

Posting Title: FACILITIES MANAGEMENT OFFICER (CHIEF, ACCOMMODATION MANAGEMENT UNIT), P4 (Temporary Job Opening)
Job Code Title: FACILITIES MANAGEMENT OFFICER
Department/Office: United Nations Mission in the Republic of South Sudan
Duty Station: JUBA
Posting Period: 25 October 2018 - 08 November 2018
Job Opening Number: 18-Facilities Management-UNMISS-106013-J-Juba (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Org. Setting and Reporting

This temporary position is located in the Service Delivery Pillar of the United Nations Mission in South Sudan (UNMISS), Juba. Juba is classified in the "E" category and as a non-family duty station. The Facilities Management Officer (Chief Accommodation Management Unit) will report directly to Chief, Service Delivery. The position is available for six (6) months with a possibility of an extension.

Responsibilities

The Facilities Management Officer (Chief, Accommodation Management Unit (AMU) is primarily focused on Administrative Management of UNMISS accommodation and rent recoveries from all categories of Personnel and visitors. This includes all accommodation units constructed and maintained by UNMISS in all camps around the country as well as the Diplomat Hotel in Juba which is leased by UNMISS. Within delegated authority, Facilities Management Officer (Chief, Accommodation Management Unit), will be responsible for the following duties:

•Ensure a functional system is in place for reception, check-in and transfer to assigned accommodation for all visitors and newly arriving personnel.
•Ensure that allocation of accommodation is systematic and done in a transparent manner and the wait-list is monitored and followed strictly.
•Responsible for overall management of AMU to provide sufficient appropriate accommodation space in all mission locations ensuring that all inventory items that meet the needs of residents and visitors, including Non-UNMISS personnel are available at all times and facilitate regular inspection of the accommodations and the Diplomat Hotel by UNMISS Medical Services personnel, and liaise regularly with Safety and Security pillar, the Environment Section as well as Medical Section to improve well-being and safety in all accommodations
•Ensure that sales orders are raised for rent recoveries including collocated UN agencies on a monthly basis and that coordination is maintained with UNMISS Finance & Budget Section, UNV Programme Manager, Administrative Personnel in GITTs, Regional Service Center (Entebbe) CE and UN HQ New York Payroll, to receive a list of all recoveries made during the preceding month and compare it with AMU database to ascertain correct recoveries of monthly rent.
•Prepare Standard Operating Procedures (SOPs), broadcast and requisite information sharing on matters related to accommodation and ensure implementation.
•Closely monitor the AMU related FSS and iNeed pages and ensure that items raised by clients are resolved within the timeline set in the Key Performance Indicators (KPI).
•Prepare Acquisition plans for items/equipment required in personnel accommodation. Align the requirements with budget allocation.
•Prepare and implement inspection plans of all premises and develop a distribution plan for maintenance/repair/replacement for all inventory items in coordination with Field Administrative Officers (FAOs) and Camp Management Supervisors and ensure continuous replenishment.
•Has Responsibility for the efficient running of the Diplomat Hotel including the allotment of accommodation to personnel, visitors and dignitaries and ensure timely rent recoveries and preparation of Reconciliations.
•Responsibility for all aspects of Personnel management in the Unit, including tasking, monitoring, guidance, supervision and accountability ensuring client focused approach to work. Identify requisite skills gap and plan for intervention including training, on-the-job training, coaching, demonstrations and any other interventions required to ensure efficiency and improvement for AMU Personnel.
•Ensure that a proper Database for AMU records is maintained.
• Performs other duties/tasks, as assigned. A detailed and comprehensive briefing and continued support will be given to the selected candidate on the processes, procedures and expected outcomes of this position on arrival.

Competencies

Professionalism:

Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing:

Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Client Orientation:

Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Managing Performance:

Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative Actively supports the development and career aspirations of staff. Appraises performance fairly.

Accountability:

Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable

Education

Advanced university degree (Master's degree or equivalent), preferably in public or business management/administration, marketing, accounting, hospitality or a related area required. A first level university degree with an additional two (2) years of experience may be accepted in lieu of the advanced university degree.

Work Experience

At least seven (7) years of progressively responsible experience in managing large scale accommodations or the hospitality or related industry required; Hands on experience in large scale hotel management an advantage. Excellent organizational, communication and computer skills highly desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in oral and written English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available for six (6) months with a possibility of an extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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