Job Opening

Posting Title: FINANCE AND BUDGET OFFICER, P4 [Filled from Roster]
Job Code Title: FINANCE AND BUDGET OFFICER
Department/Office: Division of Conference Management
Duty Station: GENEVA
Posting Period: 05 December 2018 - 18 January 2019
Job Opening Number: 18-Finance-UNOG DCM-106949-R-Geneva (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in the Executive Office, Division of Conference Management, United Nations Office at Geneva. The incumbent reports to the Executive Officer.

Responsibilities

Within delegated authority from the Executive Officer, the Finance and Budget Officer is responsible for the following duties:

MEDIUM-TERM PLAN:
Reviews, analyses and finalizes the preparation of the medium-term plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized inter-governmental bodies. Provides substantive support to relevant intergovernmental and expert bodies in their review of the medium-term plan and its revisions; Secures approval from the General Assembly. Ensures legislative mandates are accurately translated into programme budgets.

BUDGET PREPARATION:
Reviews and analyses data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements from DCM Services; get estimated workload requirements from Monitoring, Evaluation Reporting Statistics Unit; analyze Pattern of Conferences and Committee on Conferences Report and prepare the budget proposals in line with it; Provides substantive support to relevant intergovernmental and expert bodies in their budget review; Provides support to the DCM managers with respect to the elaboration of resource requirements for budget submissions; Reviews, analyses and provides input into finalization of programme budget/financial implications to the ACABQ and the Fifth Committee in light of additional mandates.

BUDGET ADMINISTRATION:
Issues allotments, authorizes sub-allotments, including redeployment of funds when necessary, ensuring appropriate expenditures; Manages and monitors budget implementation and determines /recommends reallocation of funds when necessary; Monitors expenditures to ensure that they remain within authorized levels; Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures; Prepares extra-budgetary cost estimates, sales/service orders and monitors end to end billing of internal and external clients; Prepares budget performance submissions; Prepares budget performance submissions including relevant documentation with respect to the Second Performance Report; Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures. Provides substantive support to relevant intergovernmental and expert bodies; Reviews all requisitions generated by the Reality system for goods and services to ensure correct objects of expenditure have been charged, ensuring availability of funds; Monitor the DCM accounts regularly in compliance with the IPSAS; Raises accounting entries at the end of the year to accrue expenditure and revenue which were not done as per IPSAS during the year.

GENERAL:
Participates in inter-departmental meetings related to resource requirements, programming and budgetary issues; Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to program budget, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures; Drafts reports for intergovernmental bodies and for management on budgetary issues, and correspondence; Drafts official documentation to troop contributing countries concerning reimbursements from the United Nations; Undertakes research and analysis of budgetary policies and procedures, makes recommendations for changes and/or modifications; Leverages technology to streamline extra budgetary processes for quotation and billing of client services; Analyses levels of client satisfaction with extra budgetary processes and innovates to increase efficiency and service delivery; Acts as Certifying Officer under Financial Rule 110.4 to ensure that proposed obligations and expenditures are in accordance with approved budgets and established regulations and rules; Ensures the integrity of financial and management systems and the controls that underpin them; Plans, organizes, manages and supervises the work of the subordinate staff. Performs other related duties, as assigned.

Competencies

PROFESSIONALISM:
- Knowledge of financial and budgetary principles and practices, budget development and financial administration of resources.
- Ability to formulate new strategies and technical approaches to budgetary matters.
- Ability to systematise the extra-budgetary billing process using technological means whereby clients can simulate their requirements using tools developed for this purpose.
- Shows pride in work and in achievements.
- Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns.
- Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

PLANNING AND ORGANIZING:
- Develops clear goals that are consistent with agreed strategies
- Identifies priority activities and assignments; adjusts priorities as required
- Allocates appropriate amount of time and resources for completing work
- Foresees risks and allows for contingencies when planning
- Monitors and adjusts plans and actions as necessary
- Uses time efficiently

ACCOUNTABILITY:
- Takes ownership of all responsibilities and honours commitments
- Delivers outputs for which one has responsibility within prescribed time, cost and quality standards
- Operates in compliance with organizational regulations and rules
- Supports subordinates, provides oversight and takes responsibility for delegated assignments
- Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

CLIENT ORIENTATION:
- Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
- Establishes and maintains productive partnerships with clients by gaining their trust and respect
- Identifies clients’ needs and matches them to appropriate solutions
- Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
- Keeps clients informed of progress or setbacks in projects
- Meets timeline for delivery of products or services to client.

MANAGING PERFORMANCE:
Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education

Advanced university degree (Masters' degree or equivalent) in business administration, finance, accounting or related field. A first level university degree in combination with at least two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

At least seven (7) years of progressively responsible experience in finance, budget or general administration, or related fields, out of which, preferably four years of experience in extra-budgetary budget preparation and billing of services within the United Nations Common System. Experience in liaising with other United Nations entities for cost-recovery, preparation of Memorandum of Understanding, implementation of Host Country Agreements for servicing meetings, mandates outside the HQs duty station is desirable. Experience with Enterprise Resource Planning (ERP) systems or other similar information management system is also desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of French is desirable. Knowledge of another UN language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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