Job Opening

Posting Title: PROGRAMME MANAGEMENT OFFICER, P3 [Filled from Roster]
Job Code Title: PROGRAMME MANAGEMENT OFFICER
Department/Office: United Nations Office at Geneva
Duty Station: GENEVA
Posting Period: 17 December 2018 - 30 January 2019
Job Opening Number: 18-Programme Management-UNOG-107768-R-Geneva (G)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The position is located in the Office of the Director-General of the United Nations Office at Geneva, in the Political Affairs and Partnerships Section.

Responsibilities

Under the supervision of the Chief, Political Affairs and Partnerships Section, the incumbent performs the following duties:

I. Contributes to the outreach and partnership-building activities of the Office of the Director-General
•Contribute to the partnership-building activities of the Director-General, inter alia identifying options for joint projects in support of the work of the United Nations and maintaining relations with stakeholders in various organizations and with relevant networks and platforms;
•Contribute to the outreach activities of the Office of the Director-General, inter alia serving as the focal point for select events with Member States, international organizations, civil society organizations and academic and private sector entities, overseeing both substantive and logistical aspects of the preparations;
•Contribute to the communications and image-building activities of the Director-General and deliver presentations on the work of the Organization upon request;
•Provides support on inter-agency matters, inter alia monitoring and reporting on the work of the United Nations family in Geneva, and maintaining relations with counterparts to facilitate joint efforts;
•Represent the Office of the Director-General in system-wide policy discussions or processes, monitoring and analysing developments and proposing options for how UNOG can support and facilitate them;
•Draft the Director-General’s addresses, speeches and other public pronouncements; draft communications, correspondence and other texts for the Director-General’s signature; liaise with organizers and substantive secretariats in the drafting process.
•Accompany the Director-General and/or the Chief of Section on official travel, as required.

II. Research, analysis and reporting on political matters for the Director-General
•Prepare background and briefing papers as well as talking points for the Director-General in preparation for meetings with dignitaries and high-level officials; assist in the organization of such meetings;
•Participate in the Director-General’s meetings with dignitaries and high-level officials; prepare notes on the meetings and, as required, draft reports/notes to the Secretary-General and/or senior United Nations officials on the results;
•Draft correspondence, background material, reports and notes on political affairs/inter-agency-related matters;
•Contribute to the organization of political meetings hosted or facilitated by the Director-General, including regular briefings and joint events with partner organizations.

III. Plan, compile and supervise the production of the UNOG annual report
•Chair regular meetings with Focal Points in all UNOG Divisions and Services to discuss content, themes, formats and design for the annual report;
•Present thematic concepts and graphic elements to the Director-General; provide advice and regular updates to the Director-General at key stages during the production process;
•Supervise and provide guidance to the Associate Programme Management Officer and other junior staff responsible for drafting and editing content; redraft submitted content (around 100 textual elements) and compile statistics;
•Participate in the development of videos, infographics, photos and other multimedia elements for the annual report and its formats (apps, iBooks, pdf, etc.);
•Liaise with various services/units in the Division of Conference Management (editors, translators, proofreaders, graphic and multimedia layout specialists, etc.) to review and approve each step in the production process and to ensure deadlines are met; submit and follow-up with articles in gDoc;
•Plan distribution of the report (both hard copy and electronic versions) to Host Country contacts, Permanent Missions, donors, civil society actors and other key stakeholders in International Geneva; plan high-level distribution, which includes around 100 personalized letters to Heads of State, Heads of Government, Foreign Ministers and other high-level personalities featured in the annual report;
•Plan the launch of the annual report; draft a variety of communications announcing the release of the annual report (broadcast, iSeek, banners, webpage, etc.).

Carries out other ad hoc tasks, as may be required by the Director-General, the Chef de Cabinet or the Chief of the Political Affairs and Partnerships Section.

Competencies

PROFESSIONALISM:
Familiarity with UN editorial policies and practices; Knowledge and understanding of theories, concepts and approaches relevant to programme management; Knowledge of UN operations, rules and procedures, budgeting and administration. Ability to plan, execute and monitor communication, message targeting, impact evaluation. Ability to draft and compile a variety of written communication products in a clear, concise style in English and French. Ability to interact with the public to build and maintain effective business connections. Shows pride in work and in achievement; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

COMMUNICATION:
-Speaks and writes clearly and effectively in English and French.
-Listens to others, correctly interprets messages from others and responds appropriately.
-Asks questions to clarify, and exhibits interest in having two-way communication.
-Tailors language, tone, style and format to match the audience.
-Demonstrates openness in sharing information and keeping people informed.

PLANNING & ORGANIZING:
-Develops clear goals that are consistent with agreed strategies.
-Identifies priority activities and assignments; adjusts priorities as required.
-Allocates appropriate amount of time and resources for completing work.
-Foresees risks and allows for contingencies when planning.
-Monitors and adjusts plans and actions as necessary.
-Uses time efficiently .

Education

Advanced university degree in project or programme management, administration, international relations, political science, social sciences, communications or related fields. A first-level university degree in combination with at least two additional years of relevant work experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible work experience in project or programme management, administration or related are is required. Experience in the following areas is also required:
1)Providing support to senior managers, preferably high-level UN officials;
2)Coordinating high-level events, from concept to final execution;
3)Preparing and coordinating large, multi-stakeholder reports in a variety of formats.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and French is required. Knowledge of another United Nations official language is an asset.

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31 October 2018, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belarus, Belize, Brazil, Brunei Darussalam, Cabo Verde, Cambodia, Central African Republic, China, Comoros, Cyprus, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Indonesia, Islamic Republic of Iran, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Republic of Korea, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, Sao Tome and Principe, Saudi Arabia, Solomon Islands, South Sudan, Suriname, Syrian Arab Republic, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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