Job Opening

Posting Title: Humanitarian Affairs Officer/External Relations, P4 (Temporary Job Opening)
Job Code Title: HUMANITARIAN AFFAIRS OFFICER
Department/Office: Office for the Coordination of Humanitarian Affairs
Duty Station: KHARTOUM
Posting Period: 29 November 2018 - 05 December 2018
Job Opening Number: 18-Humanitarian Affairs-OCHA-107838-J-Khartoum (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Org. Setting and Reporting

This position is located in the Operations and Advocacy Division, Office for the Coordination of Humanitarian Affairs (OCHA), which is part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.

This temporary job opening is being published for the position of Humanitarian Affairs Officer/External Relations, in Khartoum, Sudan. The Humanitarian Affairs Officer/External Relations reports to the Head of Office, OCHA Sudan.

Responsibilities

Within delegated authority, the Humanitarian Affairs Officer/External Relations will be responsible for the following duties:

· Strengthen relationship with current donors to ensure a consistent flow of information and timely reporting on OCHA's activities and programme requirements;
· Develop key strategic partnerships with new donors to achieve a broader donor base for Country-Based Pooled Fund, the Humanitarian Response Plan and OCHA;
· Conduct and update periodic analyses of humanitarian financing information, funding trends and requirements, gathering data from all relevant sources;
· Support the preparation of donor specific submissions;
· Support policy development, including the review and analysis of humanitarian issues at the country level, ensuring proper coordination with the Humanitarian Financing and Resource Mobilisation Division;
· Ensure coordination and information exchange with other donors aiming to promote coordinated and complementary use of funds (including CERF when appropriate);
· Liaise with OCHA field offices aiming at the largest dissemination of information about the scope, the access and the allocation process of the pooled fund;
· In collaboration with relevant OCHA, field offices and OCHA HQ sections ensure appropriate dissemination of information about the pooled fund through different communication products (i.e. bulletins, feature stories, photographs/videos, websites, etc.).

Fund Management and Coordination:
· Advise the Humanitarian Coordinator (HC) on the management of the Common Humanitarian Fund (CHF) and CERF allocations;
· Manage and oversee fund allocation processes ensuring necessary coordination with relevant counterparts in line with the Terms of Reference and/or allocation guidelines;
· Manage the overall administration of the pooled fund and liaise as necessary with relevant OCHA HQ sections (i.e. OCHA Operations and Advocacy Division (OAD), OCHA Country Based Pooled Fund Section (CBPF Section), OCHA Executive Office (EO) or Multi-Partner Trust Fund (MPTF) Office);
· Monitor the implementation of pooled fund strategies as endorsed by the HC, in consultation with OCHA Head of Office (HoO), promoting coherence between humanitarian needs and response;
· Advise the HC and the Head of Office on risk management and risk mitigation;
· Ensure implementation and compliance with policies and standard guidelines in accordance with HC decisions and HQ guidance;
· Oversee recipient organizations’ compliance with financial rules applicable to the pooled fund;
· Ensure proper communication and support during the allocation process to all stakeholders;
· Support recipient organisations throughout project life-cycle promoting compliance with applicable rules;
· Undertake periodic field visits to promote the knowledge and appropriate use of the pooled fund in line with its Terms of Reference; field visits should focus on key actors (i.e. OCHA field colleagues, recipient organisations, local governments, communities).

Fund Monitoring, Reporting and Evaluation:
· Ensure compliance with monitoring and reporting requirements in place for the pooled fund;
· Oversee and ensure timely project reporting cycle, including the annual report of the pooled fund;
· Support the Head of Office in providing information on project status of pooled fund to the HC, donors and relevant governing bodies;
· Support the preparation of evaluations, reviews and studies as requested by the HC and governing bodies in consultation with relevant HQ sections (in particular CBPF Section).

· Perform other duties as assigned by the Head of Office

Competencies

• PROFESSIONALISM: Sound knowledge of and exposure to a range of humanitarian assistance, emergency relief and related humanitarian issues, to include approaches and techniques to address difficult problems; conceptual and strategic analytical capacity and in particular the ability to analyse and articulate the humanitarian and protection dimension of issues which require a coordinated UN response; ability to identify issues and to use sound judgment in applying technical expertise to resolve a wide range of problems; ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights and protection situation in assigned country/area; ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery); ability to provide guidance to new/junior staff; take responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Proven drafting skills. Knowledge of institutional mandates, policies and guidelines pertaining humanitarian assistance. Knowledge of the UN common system and NGOs, and commonly used computer applications including MS Word and Excel.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

An advanced university degree (Master’s degree or equivalent) in political science, social science, public administration, international studies, economics or a related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven (7) years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, project management, budget management, or related area is required. Experience in humanitarian emergencies in the field is required. Direct project management or project supervision experience is required. Previous work experience in areas of project management, monitoring and evaluation, and administration is required. Experience in drafting policies and guidelines pertaining to humanitarian assistance is desirable. Experience with UN common system and NGOs is desirable.

Languages

English and French are the working languages of the UN Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official language is an advantage.

Assessment

The evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

This job opening is advertised to fill a temporarily vacant position during the absence of the regular incumbent for a period of one year or longer. The regular incumbent is entitled to return to this position at the expiry of the temporary vacancy period. If the regular incumbent exercises the right to return, the appointment or temporary assignment or promotion of the candidate selected for this job opening will not be renewed or extended.

The selection process for this job opening will be conducted pursuant to ST/AI/2010/3 on the “Staff Selection System” and include the compliance review process by a review body described in staff rule 4.15. In case of selection, a staff member of the United Nations Secretariat who meets the definition of “internal candidate” in staff rule 4.10 will be placed on a temporary assignment if he or she holds the same grade as the job opening; and a temporary promotion if he or she holds a lower grade than the job opening. If the regular incumbent vacates the position during such temporary assignment or promotion, the selected staff member will be laterally assigned, promoted or transferred to the position without further selection process under ST/AI/2010/3.

Candidates found suitable and not selected for the announced duty station, may be selected for deployment to other duty stations. The selection will be for similar functions with similar requirements at the same level.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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