Job Opening

Posting Title: Chief of Staff, P5
Job Code Title: CHIEF OF STAFF
Department/Office: United Nations Investigative Team for Accountability of Da’esh/ISIL
Duty Station: BAGHDAD
Posting Period: 16 December 2018 - 10 January 2019
Job Opening Number: 18-Political Affairs-UNS-SPM UNITAD-108862-R-Baghdad (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located within the United Nations Investigative Team for Accountability of Da'esh / ISIL (UNITAD) and will be based in Baghdad, Iraq. The Chief of Staff reports to the Special Adviser.

UNITAD was established by the Secretary-General pursuant to Security Council resolution 2379 (2017), according to which it is mandated to support domestic efforts to hold ISIL (Da'esh) accountable by collecting, preserving and storing evidence in Iraq of acts that may amount to war crimes, crimes against humanity and genocide committed by the terrorist group ISIL (Da'esh) in Iraq.

Responsibilities

Within delegated authority, the Chief of Staff will be responsible for the following duties:
Management
• Formulates and implements the work programme of the sections under his/her supervision; ensures the effective direction and integrated management of all the Team’s activities in line with the strategic vision and guidance of the HoM.
• Determines the strategic and operational priorities of the Investigative Team, in consultation with the Special Advisor and Chiefs of Field Investigations, Analysis and Victim Support and National Engagement and Support.
• Oversees the operation of the Field Investigations Planning and Operation Centre.
• Allocates resources for the completion of outputs and their timely delivery.
• Ensures that the activities of the Investigative Team are coordinated and carried out in a timely fashion, both within the Team, and with UNAMI and the broader UN System.
• Leads the Investigative Team’s planning and budgeting processes including by co-ordinating and overseeing the preparation of reports for presentation to intergovernmental bodies such as the Advisory Committee on Administrative and Budgetary Questions and the Fifth Committee of the General Assembly.
• Oversees the internal management of the Team on behalf of the HoM, including the development of, advice on and promotion of policies on management issues, including risk management.
• Facilitates the translation of policy intent and high-level direction of Team leadership into viable tasks and works with components to ensure their effective implementation.
• Directs and oversees core integrated processes and mechanisms that enable the integrated delivery of the Team’s mandate, including programme management, reform/change management, information management and crisis management.
• Oversees the coordination of and support to all field activities of the Team, ensuring the planning and implementation of coherent, deliverable, integrated and secure actions by all elements of the Investigative Team and related partners..
• Serves as the focal point in the Office of the HoM for all sensitive personnel and management issues, as well as for contacts with the Office of Internal Oversight Services and the Resident Auditor.
• Serves as interface between the O/HoM and the Mission Support component of UNAMI on all personnel matters and oversees the recruitment of senior Team management appointments.

Planning and budgeting
• Oversees Team-wide planning processes, ensuring coherence is maintained between mandated tasks, component plans/concepts of operations and, where appropriate, United Nations-system-wide integrated planning processes (such as Integrated Strategic Frameworks), as required by policies, guidelines and best practices on planning, in particular the Integrated Mission Planning Process (IMPP) and risk management, and incorporates mandated cross-cutting issues, such as gender mainstreaming; and, supervises and provides managerial guidance to Team planning staff to this effect.
• Ensures the proper conduct of processes critical to the delivery of mandate implementation, particularly strategic planning, policy coordination and senior level decision-making. The CoS also ensures a clear understanding between substantive priorities and support capacities; and, liaises with all components to advise and ensure the use of the best methods for achieving the objectives and priorities of the operation/mission. Facilitates the translation of policy intent and high-level direction by leadership of the operation/mission into viable work plans, and works with components to ensure the implementation of those work plans.
• In coordination with the Chief Mission Support, ensures an integrated approach to the results-based budget process, including alignment with strategic and operational plans and adequate provisions to meet resource requirements, and oversees the process as it relates to substantive Team components.
• Periodically reviews, with the UNITAD leadership team, the delivery of component work plans, identifying necessary adjustments to Team plans and/or revised assumptions, as appropriate.
•Ensures the planning, oversight and reporting on extra-budgetary funding in coordination with relevant staff within the Mission Support component of UNAMI.

Policy
• Provides guidance on United Nations policies and procedures.
• Coordinates the development and implementation of cross-cutting and management policies among the various components of the Team, and liaises with the United Nations Country Team on the same, when required, and in coordination with the Deputy SRSG/HC/RC, as appropriate.
• Ensures that advice and information on cross-cutting issues is coordinated with all relevant components of the Team prior to submission to the HoM.

Reporting, communications and information management
• Ensures effective functioning of coherent communications structures and systems and serves as the focal point for communication with United Nations Headquarters in New York.
• Oversees Team-wide, integrated procedures and systems for information analysis and management, including intra-section information sharing, reporting requirements, security classification, records management and publication of Intranet content.
• Oversees the establishment and proper functioning of the Field Investigation Planning and Operations Centre, analysis capacities for situational awareness and planning capacity.
• Oversees the implementation of knowledge management approaches throughout the Team, such as handover notes, after-action reviews and end-of-assignment reports.

Protocol
• In close consultation with the HoM and Chief Mission Support, facilitates discussions between the Team and national government on issues related to UNITAD’s functions.
• Advises the HoM on protocol matters and supervises and provides guidance on the preparation and coordination of official visits.

Competencies

Professionalism: Experience of multilateral diplomacy; project management; seasoned political analyst with extensive experience in political outreach, facilitation, analysis, advice and reporting; Strong communication and analytical skills, as well as political acumen. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men and all areas of work.

Communication - Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Ask questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.

Planning and organizing - Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjust priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Managerial Competencies
Empowering others - Delegates responsibility, clarifies expectations and gives staff autonomy in important areas of their work; Encourages others to set challenging goals; Holds others accountable for achieving results related to their area of responsibility; Genuinely values all staff members’ input and expertise; Shows appreciation and rewards achievement and effort; Involves others when making decisions that affect them.

Building trust - Provides an environment in which others can talk and act without fear or repercussion; Manages in a deliberate and predictable way; Operates with transparency, has no hidden agenda; Places confidence in colleagues, staff members and clients; Gives proper credit to others; Follows through on agreed upon actions; Treats sensitive or confidential information appropriately.

Education

Advanced University Degree (Master’s degree or equivalent) in one of the following disciplines: international relations, political science, business administration, public administration, management, law, or military studies. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of ten years of progressively responsible experience in such areas as: political, social, civil, military or legal affairs; public or business administration; or management is required. Experience in leadership and management in multicultural settings, including coordination of interdisciplinary teams, is required. Experience in both inter-agency and operational planning and analysis is highly desirable. Experience serving at United Nations Common System or other international organizations is required.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Fluency in Arabic is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is being advertised for advanced planning purposes, pending formal approval of the relevant funding and staffing structures. The position will be available as of 1 January 2019.

The appointment may be curtailed, or the post level adjusted, in accordance with the Staff Rules, for such reasons as abolition of post or reduction of staff or committee funding approvals, including the non-approval of the funding or the non-extension of the Team mandate.

The candidate is being selected in line with the revised guidance on recruitment for positions of Chief of Staff, Special Assistant and personal Assistant reporting to heads of mission.

Appointment to this position is of a limited duration and carries service limitations.

Appointment of the selected candidate will be limited to the tenure of the Head of Mission. Extension of the appointment / assignment is subject to Extension of the mandate and / or the availability of funds and / or renewal of mandate and extension of the tenure of the Head of Mission. Appointment to this position shall not give rise to consideration for a continuing appointment.

Staff members of the United Nations Secretariat must fulfil the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover letter.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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