Job Opening

Posting Title: Fuel Assistant
Department/Office: United Nations Verification Mission in Colombia
Duty Station: BOGOTA
Posting Period: 22 December 2018 - 11 January 2019
Job Opening Number: 18-United Nations Verification Mission in Colombia-109279-Individual Contractor
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Result of Service

THIS JOB OPENING APPLIES ONLY TO COLOMBIAN NATIONALS

Effective Fuel Management and Fraud Prevention systems.

Work Location

Bogota

Expected duration

Minimum six (6) to a Maximum of nine (9) months contract.

Duties and Responsibilities

THIS JOB OPENING APPLIES ONLY TO COLOMBIAN NATIONALS

Organizational Setting and Reporting Relationships: This position is located in Mission Head Quarters of the United Nations Verification Mission in Colombia, under the Life Support Office, located in Bogota, the position reports directly to the Office of the Chief Life Support Unit who reports to the Chief Supply Chain Management and Service Delivery.

Responsibilities:

The Fuel Assistant (Fuel Fraud Prevention and Fuel Quality Control) controls the Fuel Management Systems to observe consumption trends and monitor Fuel quality control elements of ground and air fuel commodities. The incumbent is responsible for budget preparations and analysis, suggestion on savings, as well as to propose BBI and other savings related to Fuel consumption cuts in connection with UN environmental policies. The Fuel Assistant (Fuel Fraud Prevention and Fuel Quality Control) will also engage in the procurement process through the development of SOWs and TORs; monitor fuel contracts and fuel stocks to be accounted in UMOJA, and maintain accountability over fast moving in other POL commodities. The Life Support/Fuel Assistant will have UMOJA roles for the creation of Service Orders.

Within the terms of organization’s delegated authority and under the direct supervision of Chief Life Support Unit, the Supply Assistant will undertake the following tasks and responsibilities.

Organizational Setting and Reporting Relationship: This position is located within the Life Support Office, Fuel Unit. The staff reports directly to the Chief Life Support.

Major duties and responsibilities:
Within the limits of delegated authority, the Fuel Assistant (Fuel Fraud Prevention and Fuel Quality Control) is responsible for monitoring the processes for Fuel accountability given to different users and ensures proper fuel consumption with emphasis on Fuel loss prevention. The duties include the following:
- Carry out activities related to Fuel control (inspection) in 43 locations and possible 564 gas stations across the Colombian territory, the Fuel Assistant will observe fuel usage and verifies fuel consumption in different physical and electronic angles, the Fuel Assistant would monitor Vendor in compliance to the mission SOP mitigation of Fuel loses through a Fraud Prevention systems.
- Ensure that Fuel inspections and Fuel controls are implemented in accordance to Fraud Prevention SOP and fuel monitoring procedures;
- Enforces procedures concerning Fuel Fraud Prevention to UN Personnel as well as Fuel contractors.
- Provide induction to UN staff about Fuel accountability and familiarization to Fuel forms and other UN systems;
- Carry out inspections and spot checks to gas stations and UN camps as well as contractors refineries and storage locations across the country;
- Review and maintain all fuel accounting forms to enforce strict accountability of all fuel stocks;
- Assist to review, monitor and analyze missions fuel consumption patterns by location, for vehicles, aircrafts and generators, both for UN-owned and contractors -owned equipment;
- Keep computerized records of all received and issued products for rapid payments to vendors and reports discrepancies to the Chief Life Support Office
- Ensure strict accountability of all fuel stocks and investigate any major anomalies or inconsistent fuel consumption;
- Conducts inspections to observe environmental aspects, polices, and advise Chief Life Support on elements to solve those cases via the Mission Senior management.

- Gets familiar with UN environmental policies and practices in Field Mission.
- Draft and provide reports to the Chief Life Support.
- Make recommendations and proposals to Chief Life Support on how to improve work and control systems on Fuel Controls.

Administration:

• Maintain accurate, reliable and auditable filing system to document all operations and support to MVUNC entities.
• Responsible for the administrative coordination and support of all Logistics needs in region via Regional Support Office.
• Submit the weekly and monthly reports to the Chief Life Support Unit and other Logistics Units.

Work implies frequent interaction with the following:
Transport, Engineering Sections, Fuel Contractor, Military Logistics Officers and other fuel users.

Qualifications/special skills

Academic Qualifications: High School diploma is required. Technical School diploma or a University degree is considered an advantage. The Fuel Assistant will be required to hold a Certification from a recognized and accredited educational institution. The Fuel Assistant will need to provide a copy of his/her education degree/diploma obtained with employment certificate from or copy of contract with the last employer.
Experience: The Fuel Assistant will be required to have a minimum of five (5) years of relevant experience in logistics field or Supply Chain management.
Language: Fluency in Spanish is required. Knowledge of English is highly desirable.

Additional Information

Personal Attributes:
The Fuel Assistant shall be able to demonstrate some if not all the following skills. General Math Skills, reporting research results, dealing with complex logistical situations, fair Innovation, ability to work under stressful circumstances and cooperate with other team members, analytical and problem solving skills, effective communications skills, effective negotiation and mediation skills, computer skills to operate spreadsheets, database and word processing, programs at a fair level.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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