Job Opening

Posting Title: INTERN - ADMINISTRATION, I (Temporary Job Opening)
Job Code Title: INTERN - ADMINISTRATION
Department/Office: Economic Commission for Latin America and the Caribbean
Duty Station: MEXICO CITY
Posting Period: 18 January 2019 - 18 March 2019
Job Opening Number: 19-Administration-ECLAC-110404-J-Mexico City (A)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the General Services Unit of ECLAC Mexico. The selected intern will report to the Supervisor of the Unit.

The United Nations Economic Commission for Latin America and the Caribbean (ECLAC) was established in 1948 to encourage economic cooperation among its member states. It is one of five regional commissions under the administrative direction of United Nations headquarters. ECLAC has 44 member States and eight non-independent territories in the Caribbean, and reports to the UN Economic and Social Council (ECOSOC). ECLAC maintains subregional offices in Mexico City and in Port-of-Spain, country offices in Buenos Aires, Brasilia, Montevideo and Bogotá, and a liaison office in Washington, D.C.

The Subregional Headquarters of ECLAC in Mexico was founded in 1951. It provides technical advice to governments of the countries of the subregion (Mexico, Cuba, Guatemala, Haiti, Honduras, El Salvador, Nicaragua, Dominican Republic, Haiti and Panama) in various socio-economic, technical and financial fields, as well as on development matters and integration issues. The subregional office in Mexico is comprised of five substantive units on Economic Development, Social Development, Agricultural Development, International Trade and Industry, and Energy and Natural Resources, in addition to the Office of the Director, the Administration Section, the Editorial, Documents and Conference Services Unit, and the Information Resource Centre and Publications Distribution Unit (Visit http://www.eclac.cl/mexico/).

Responsibilities

The candidate, under the general supervision and guidance of the General Services Supervisor of ECLAC Subregional Headquarters in Mexico, is expected to undertake the following activities:

•Monitor, review and follow-up on actions related to the administration activities and interaction with administration units.
•Assist with day-to-day administration of contracts between the UN and external contractors for outsourcing services
•Prepare and process UN forms and permissions for contractual and work Unit, Section or Service UN staff, including: ground passes, property passes, parking permits, swipe-card access and door keys.
•Perform other related administrative duties, as required.
•Maintain up-to-date work unit files (both paper and electronic)
•Receive phone calls and visitors and refer them to the appropriate source or reply personally to queries when possible.
•Photocopy a variety of documents and other materials.
•Coordinate extensively with service units and liaise frequently with internal team members both at Headquarters and in the duty station.
•Operate a variety of office equipment in the performance of basic office functions, e.g. photocopier, printer, scanner, etc.
•Coordinate meeting and events arrangements.
•Perform other duties as required.

Competencies

Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Applicants must meet one of the following requirements:

(a) be enrolled in a graduate school programme (second university degree or equivalent, or higher);
(b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or
(c) have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation.

For this internship, studies in the area of administration or secretariat support are desirable.

Work Experience

Applicants are not required to have working experience for participation in the programme. Nevertheless, experience with administrative support is desirable.

Languages

English and French are the working languages of the United Nations Secretariat.

For these internships, fluency in Spanish (both oral and written) is required. Knowledge of English or another official UN language is an asset.

Assessment

Potential candidates will be contacted by hiring manager directly for further consideration.

Special Notice

The internships are for a minimum of two months with the possibility of extension up to a maximum of six months, depending on the needs of the department and availability of the interns.

Interns are not paid and are responsible for all expenses related to the internship.

ECLAC accepts no responsibility for costs arising from accidents and/or illness incurred during an internship. Therefore, upon awarding an internship, candidates will be required to sign a statement confirming their understanding and acceptance of the conditions of service.

Interns normally work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.

Interns must keep confidential any and all unpublished information obtained during the course of the internship and not publish any reports or papers based on such information except with the explicit authorization of ECLAC.

A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.

The Cover Note must include:

•Title of degree you are currently pursuing.
•Graduation Date (When will you graduate or when did you graduate?)
•List the IT skill and programmes that you are proficient in.
•Explain your interest in the United Nations Internship Programme.

In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references.

Due to the high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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