Job Opening

Posting Title: CHIEF ACQUISITION PLANNING OFFICER, P5 (Temporary Job Opening)
Job Code Title: CHIEF ACQUISITION PLANNING OFFICER
Department/Office: United Nations Multidimensional Integrated Stabilization Mission in the Central African Republic
Duty Station: BANGUI
Posting Period: 04 February 2019 - 10 February 2019
Job Opening Number: 19-Logistics and Supply Chain-MINUSCA-110787-J-Bangui (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is in the United Nations Multidimensional Integrated Stabilization Mission in the Central African Republic (MINUSCA), Bangui . The Chief Acquisition Planning Officer reports directly to the Chief Supply Chain Management in Mission Support Division (MSD).

Responsibilities

The Chief Acquisition Planning Officer is responsible for the overall management of the Acquisition Management Section. He/she administers, monitors and tracks all aspects of the Mission’s supply chain to ensure a continuous supply of goods and services are available to meet operational requirements and monitors overall logistic supply chain plans, including logistics forecasting, supply schedules, priorities, and assessment and resolution of urgent supply chain requirements.

Within delegated authority, the Chief Acquisition Planning Officer will be responsible for the following duties:

• Coordinates with Mission Support Services and Procurement Section to prepare a detailed Mission Acquisition Plan based on the budget and provide quarterly update reports for submissions to the Department of Field Support (DFS) at the UN Secretariat.
• Monitors the Acquisition Plan and ensures that specifications / scopes of work (SOWs) are made available and procurement action is initiated in a timely manner by raising relevant requisitions (shopping carts) for goods, services and freight.
• Monitors and tracks budget allocation and recommends readjustments in consultation with the MSD senior management and Chief Finance & Budget Officer.
• Ensures effective coordination on the provision of supply chain support to all mission components (military, police and substantive sections) with overall planning, guidance and the delivery of services to ensure effective integrated with all stakeholders.
• Coordinates with all major stakeholders and clients, such as MSD senior management, the Mission Strategic Planning Unit, cost centres, the mission support center, the mission military and police components, substantive sections, etc., on all matters concerning the supply chain priorities, requisitioning, stock levels, pre-positioning and distribution of goods and services.
• Makes recommendations to improve the efficiency and ensuring optimal use of supply chain, resources and cost-effective logistics support to all mission component.
• Coordinates with Mission Support Center in implementing the policy direction given by the Director of Mission Support (DMS) and translates it into supply chain support plans and activities in order to meet the requirements of the mission.
• Provides integrated, timely and accurate reports for all stakeholders on the state of the mission supply chain.
• Prepares reports which will allow for timely decision-making to minimize supply chain gaps and ensures effective reordering and rationalization of stock held and their levels.
• Develops and implement an overall supply chain process including forecasting, replenishment schedules, priorities and other requirements in consultation with all mission components.
• Acts as Certifying Officer, as/when required, and may be required to chair or be a member of administrative and financial bodies.
• Manages and coordinates all multifunctional support supply chain issues between UN Headquarters, mission components and other UN and non-UN entities to ensure efficiency and cost effectiveness of the support operations.
• Acts as the principal liaison between the mission and UN Headquarters staff for supply chain matters and co-ordinates day to day support of supply chain operations.
• Ensures that supply chain activities take account of gender-specific requirements.
• Manages and supervises, as relevant, an integrated civilian-military mission support organization.
• Will act, as called upon, as Deputy Chief Supply Chain Management Service.
• Performs other related duties as required.

Competencies

Core Competencies:

Professionalism:
-Demonstrated knowledge of and exposure to a substantive field of work in the areas of supply chain management, acquisition planning, warehousing, inventory management, distribution and procurement;-Shows pride in work and in achievements; -Demonstrates professional competence and mastery of subject matter; -Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;-Is motivated by professional rather than personal concerns;-Shows persistence when faced with difficult problems or challenges;
-Remains calm in stressful situations;-Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies-Identifies priority activities and assignments; adjusts priorities as required-Allocates appropriate amount of time and resources for completing work-Foresees risks and allows for contingencies when planning-Monitors and adjusts plans and actions as necessary-Uses time efficiently

Client Orientation:
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view-Establishes and maintains productive partnerships with clients by gaining their trust and respect-Identifies clients’ needs and matches them to appropriate solutions-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems-Keeps clients informed of progress or setbacks in projects-Meets timeline for delivery of products or services to client

Managerial Competencies:Managing Performance:
-Delegates the appropriate responsibility, accountability and decision-making authority-Makes sure that roles, responsibilities and reporting lines are clear to each staff member-Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills-Monitors progress against milestones and deadlines-Regularly discusses performance and provides feedback and coaching to staff-Encourages risk-taking and supports creativity and initiative-Actively supports the development and career aspirations of staff-Appraises performance fairly

Building Trust:
-Provides an environment in which others can talk and act without fear of repercussion-Manages in a deliberate and predictable way-Operates with transparency; has no hidden agenda
-Places confidence in colleagues, staff members and clients-Gives proper credit to others-Follows through on agreed upon actions-Treats sensitive or confidential information appropriately

Education

An advanced university degree (Master's degree or equivalent) in supply chain, business administration, public administration, engineering, logistics or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of ten (10) years progressively responsible professional experience in planning, coordinating and/or managing multi-functional supply chain and logistics support operations in a military, police, commercial or international organization is required. Experience in managing supply chain, logistics, and/or procurement in an international environment is desirable. Experience with MRP (Materials Requirements Planning) and/or ERP (Enterprise resource planning), e.g. SAP ECC (ERP Central Component) or SRM (Supplier Relationship Management) in the areas of production planning or similar, scheduling, inventory control, procurement and logistics processes is desirable.

Languages

.The working languages of the UN Secretariat are English and French. For this vacancy fluency in English and French (both oral and written) is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Notes:

• This position is temporarily available. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain field experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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