vacance de poste

Intitulé publication: MAIL ASSISTANT, G5
Intitulé code d’emploi: Assistant au courrier
Département / Bureau: Programme des Nations Unies pour l'environnement
Lieu d'affectation: MONTREAL
Période de candidature: 21 mars 2019 - 19 avril 2019
No de l’appel á candidature: 19-Administration-UNEP-111348-R-Montreal (X)
Staffing Exercise N/A
Valeurs fondamentales de l'ONU: intégrité, professionnalisme, respect de la diversité
Désolé, cet appel à candidature n'est plus disponible.
Cadre organisationnel

The United Nations Environment Programme is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. At the 1992 Earth Summit in Rio de Janeiro, world leaders agreed on a comprehensive strategy for 'sustainable development'. One of the key agreements adopted at Rio was the Convention on Biological Diversity. The Convention has three main objectives: the conservation of biological diversity, the sustainable use of its components, and the fair and equitable sharing of the benefits arising from the use of genetic resources. The Secretariat of the Convention on Biological Diversity (SCBD) is located in Montreal and is administered by United Nations Environment Programme. This post is located in the Convention on Biological Diversity, Administration, Finance and Conference Services Division. Under the general guidance of the Head of Division and the direct supervision of the Head of Administration Unit, the incumbent will perform the following duties:

Responsabilités

A. Is responsible for pouch dispatch documentation, distribution of interoffice mail, incoming USPS mail, incoming pouch, outgoing mail materials and overnight express services. Prepares tags to identify: destinations, dates, airline carrier, and correct pouch numbers, summary of enclosures for each destination. Estimates number of pouches. Prepares daily pouch log reflecting the number of pouches, weights, etc. for scheduled airlines destinations and airlines. Tracks the distribution of all mail as well as pouch service. B. Drafts proposals on procedures, and systems of operation. Searches for the most efficient routings and schedules based on availability of space, frequency of flights, and pouch schedules. Contacts airline and courier representatives, re-mailers, on a daily basis to ensure smooth movement of pouches and mail. Assists in the computerization of operations of mail operations, e.g., barcodes, etc. Prepares airway bills and related documents for courier pouches and special pouch shipments. Prepares computerized records on the details of outgoing material, e.g., sender, addressee, and destination for financial and statistical purposes. C. Compiles, computes and prepares statistics on work carried out by office. Revises outgoing pouch worksheets when routing is changed; advises departments involved; drafts letters of instructions to users. Makes airline reservations for containers for pouch shipments; checks addresses to ensure correct routing; prepares paperwork, checks weight, and seals containers. Ensures that all items received through the incoming pouch for intranshipment, outgoing pouch, and in outgoing mail units, are accurately recorded, official and in compliance with pouch and mail rules, and that respective departments are properly charged. D. Signs for valuable items to be shipped via pouch and outgoing mail unit, identifies and sorts items to be shipped by pouch, by mail or by contracted shippers. Checks and verifies invoices for payment. Ensures that items for pouching and mailing are properly sorted to meet departure deadlines and provides special handling for items such as medicines, sensitive equipment, film, and other valuable equipment; advises sender of pouching and mailing procedures and best manner of dispatch. Ensures timely distribution of urgent mail. E. Delivers by hand, sensitive and urgent letters to embassies, government ministries, UN Agencies and NGOs, etc. Ensures timely distribution of conference documents. Receives all official, personal and confidential mail and packages, addressed to United Nations Secretary General and Deputy Secretary General; codifies, delivers, and maintains accurate records. Receives certified mail, registered mail, express mail, mail from permanent missions, courier deliveries, and other personal mail; prepares log sheet and forwards to the appropriate offices. F. Signs the credit memos and summary of enclosures. Assists unit supervisor to open and inspect items intended for dispatch to ensure that all are in compliance with pouch and mail regulations. Co-ordinates with other supervisors of the units to maintain workflow. Assists the registry supervisor in conducting registry needs assessment for all conferences and official functions and advises the supervisor of the requirements of each. G. Organizes courier services to facilitate communication and flow of documents and information amongst dispersed delegates during conferences. Verifies office equipment, makes sure minor repairs are made and ensures photocopiers are maintained. Procures office suppliers and performs general administration tasks. H. Performs any other tasks as required.

Compétences

Professionalism: Assists the Administrative Division and the Secretariat in distributing interoffice mail, incoming and outgoing courier ensuring that items for pouching and mailing are properly sorted to meet departure deadlines and providing special handling for valuable equipment and confidential mail- preparing major shipments/clearingshipments for Conferences and meetings ensuring timely distribution/clearance of urgent shipments - tracking the distribution and delivery of all courier. Shows pride in work and achievements. Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges. Remains calms in stressful situations.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Formation

A high school diploma or equivalent is required.

Expérience professionnelle

A minimum of five (5) years of experience in handling mail, pouch, registry or related areas is required. Working experience within an international organization is an advantage.

Connaissances linguistiques

English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English and French is required. Knowledge of another official United Nations language is desirable.

Méthode d'évaluation

Evaluation of qualified candidates may include a substantive assessment which will be followed by a competency-based interview.

Notice spéciale

Ce poste est soumis à recrutement local en application de la disposition 4.4 du Règlement du personnel de l’Organisation des Nations Unies. Tous les agents des services généraux et catégories apparentées sont recrutés dans le pays où se situe le bureau de leur affectation ou dans les localités proches, quelle que soit leur nationalité et compte non tenu du temps qu’ils ont passé dans ledit pays avant leur recrutement. Le fonctionnaire nommé à un poste soumis à recrutement local n’a pas droit aux indemnités et prestations réservées aux fonctionnaires recrutés sur le plan international.

Charte des Nations Unies

Aux termes du paragraphe 3 de l’Article 101 de la Charte des Nations Unies, la considération dominante dans le recrutement du personnel doit être la nécessité d’assurer à l’Organisation les services de personnes possédant les plus hautes qualités de travail, de compétence et d’intégrité. Aucun candidat ne sera pris en considération par l'ONU s’il s'est rendu coupable de violation du droit international des droits de l'homme ou du droit international humanitaire, d'exploitation sexuelle, d'atteinte sexuelle ou d'infraction autre qu'une infraction mineure au code de la route, ou s'il existe des motifs raisonnables de croire que le candidat a été impliqué dans la commission de l'un de ces actes. L’expression « exploitation sexuelle » désigne le fait de profiter ou de tenter de profiter d’un état de vulnérabilité, d’un rapport de force inégal ou de rapports de confiance à des fins sexuelles, y compris mais non exclusivement en vue d’en tirer un avantage pécuniaire, social ou politique. L'expression « atteinte sexuelle » désigne toute intrusion physique à caractère sexuel commise par la force, sous la contrainte ou à la faveur d’un rapport inégal, ou la menace d’une telle intrusion.

Sera dûment prise en considération l'importance d'un recrutement effectué sur une base géographique aussi large que possible. Aucune restriction ne sera imposée par l'Organisation à l'accès des hommes et des femmes, dans des conditions égales, à toutes les fonctions, dans ses organes principaux et subsidiaires. Le Secrétariat de l'Organisation des Nations Unies est un espace non-fumeurs.

Les candidats sont invités à respecter scrupuleusement toutes les instructions disponibles sur la plateforme de recrutement en ligne Inspira. Pour des informations plus détaillées, ils ou elles peuvent consulter le manuel d'instructions pour le candidat, en cliquant sur le lien hypertexte « Manuels » sur le côté supérieur droit de la page d'accueil de leur compte Inspira.

Les candidatures feront l'objet d'une évaluation et d'un examen préalables sur la base des informations soumises conformément aux critères d'évaluation de l'avis de vacance de poste et aux dispositions législatives internes applicables de l'Organisation des Nations Unies, notamment la Charte des Nations Unies, les résolutions de l'Assemblée générale, le Statut et le Règlement du personnel, les textes administratives et les directives. Les candidats doivent fournir des informations exhaustives et précises conformément aux instructions fournies sur la plateforme Inspira. Une fois la candidature envoyée, aucune modification, suppression ou révision, ni aucun ajout ou changement ne pourra être fait. Il sera procédé à une vérification des références des candidats faisant l'objet d'une attention particulière pour s'assurer de l'exactitude des renseignements qu’ils ont fournis dans leur candidature.

Les avis de vacance de postes publiés sur le Portail des carrières sont retirés à 11:59 p.m. (heure de New York), le jour de la date limite de dépôt des candidatures.

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Désolé, cet appel à candidature n'est plus disponible.
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