Job Opening

Posting Title: UNEP Finance Initiative (UNEP FI) – Administrative Support Individual Contractor,
Department/Office: United Nations Environment Programme
Duty Station: GENEVA
Posting Period: 06 February 2019 - 16 February 2019
Job Opening Number: 19-United Nations Environment Programme-111487-Individual Contractor
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Result of Service

The result of the services will be used to successfully support the Programme Officers of the UNEP FI Secretariat to ensure that FI projects are running smoothly assisting them from a financial and administrative perspective.

These services will be an integral part of implementing UNEP FI’s work plan under UNEP´s Project 623.3 indicated below.

Work Location

Geneva, Switzerland

Expected duration

The duration of the contract will be for 6 months for the period 1 May to 31 October 2019.

Duties and Responsibilities

The United Nations Environment Programme Finance Initiative (UNEP FI) is a strategic public-private partnership between UNEP and the global financial sector. UNEP FI works with approximately 220 financial institutions, which are signatories to the UNEP FI Statement of Commitment by Financial Institutions on Sustainable Development, and a range of partners and organisations, to develop and promote linkages between the environment, sustainability and financial performance.

UNEP FI works with banking, insurance and investment members and a network of regional partners to accelerate market momentum towards a financial sector aligned with sustainable development in five geographical areas: Africa & the Middle East, Asia-Pacific, Europe, Latin America, North America. The objective is to disseminate, promote and communicate UNEP FI’s work across the different geographical regions by a variety of means, including consultations, research, workshops, and special meetings/events.

As UNEP FI enters a Regional Roundtables year it will need Administrative support across a number of Administrative areas linked to Human Resources, Travel and Procurement, as well as events planning.

The result of the services will be used to successfully support the Programme Officers of the UNEP FI Secretariat to ensure that FI projects are running smoothly assisting them from a financial and administrative perspective.

-UNEP FI Secretariat travel scheduling finalised and travel processed.
-Administrative support to UNEP FI Workshops undertaken, especially in the context of preparations for the UNEP FI Regional Roundtables in 2019. Meetings, procurement and contracting requests, memos and other tasks carried out.
- Assistance provided in HR-related matters, including supporting the Head of Unit and Administrative Assistant in hiring and contracting procedures of interns, Individual Contractors and staff.
-Support provided to the FI Secretariat for general issues such as submitting vendor registration and procurement document compilations to Administration as well as day-to-day requests as required.
-Assistance with creation and maintenance UNEP FI database.

Detailed tasks:
1) UNEP FI Secretariat travel scheduling finalised and travel processed. This requires helping with QTR travel plans as well as less than 21-day travel requests. Ensuring that all the papers required for registering Non-Staff are collated for entry into the UMOJA system. The travellers are notified about their travel dates, and about submitting their Expense Reports.

2) Preparation of and administrative support to FI Secretariat workshops, meetings, procurement and contracting requests, memos and other tasks as necessary to deliver project activities in a timely and effective manner. The main events for UNEP FI in 2019 will their Regional Roundtables, which will take place in Cairo, Shanghai and Luxembourg (and possible event in North and Latin American). The regional events will have a number of planning meetings prior to the events themselves. The Secretariat will need assistance in the coming months to start the planning process.

3) Regular support to the FI Secretariat for general issues such as vendor registration and procurement, and the documents that go with these requests as well as day-to-day items as required by the UNEP FI Team.

4) Assist in HR-related matters, including support in preparing documents for the recruitment of interns, Consultants and Individual Contractors for the FI Secretariat. These documents include Terms of Reference, PHP’s, Memo’s, Comparative Analysis, and P104 Form.

5) Assist in preparing payments including consultant evaluations, preparing budget summaries, tracking expenditures internally, and assisting with mapping donor reporting.

6) Assistance with creation and maintenance UNEP FI database. The FI list of members needs to be updated on a continuous basis, with new members added when appropriate.

Qualifications/special skills

Skills: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and respond appropriately; asks questions to clarify, and exhibits interest in having two-way communication; considers all those to whom services are provided to be “clients” and seeks to see things from the clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; keeps abreast if available technology; understands applicability and limitations of technology to the work of the office; activity seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Academic Qualifications: High school diploma or equivalent.

Experience: Two years of progressively responsible experience within the UN system, government administration, non-governmental organization, private sector or related organization or institution with experience in administration and/or finance. Extensive experience in the use of computers and standard office software (e.g. word processing, spreadsheets, slide presentations). Experience with Umoja is an asset.

Language: English and French are the working languages of the United Nations Secretariat. For this post, spoken and written English is essential. Knowledge of French is an advantage.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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