Job Opening

Posting Title: PUBLIC INFORMATION ASSISTANT, G5
Job Code Title: PUBLIC INFORMATION ASSISTANT
Department/Office: United Nations Human Settlements Programme
Duty Station: NAIROBI
Posting Period: 28 March 2019 - 26 April 2019
Job Opening Number: 19-Public Information-UN-HABITAT-113214-R-Nairobi (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. Within delegated authority, under supervision of the Leader, Water and Sanitation Unit, the incumbent will be responsible for the following duties:

Responsibilities

1.Research and compilation of information with respect to public information initiatives. Perform research to identify representatives of the press, NGOs, academic and research institutes which have active or potential interests in basic services; compile and present information for use in the preparation and production of information products/services.
2.Serve as a focal point on the reporting of programmatic activities implemented by the Urban Basic Services Branch; compile and/or produce information on a wide range activities, liaising with relevant colleagues and offices; develop data collection mechanism to gather information on relevant audiences and/or clients.
3.Coordinate electronic dissemination of programmes; prepare, maintain and update UN-Habitat & Urban basic services social media accounts and other official online outlets; Identify and prepare new material for inclusion on appropriate social media accounts and other online outlets.
4.Provide specialized assistance to officers in the production and delivery of information communications products and services.
5.Organize media coverage of important events; liaise with news and publications agencies, public relations firms, UN photographers, etc. to provide notice of, and information on, upcoming meetings, briefings and special events and to ascertain coverage requirements; coordinate technical arrangements and organize and allocate space for visiting news, photo, TV and film personnel; evaluate and process applications for UN security clearances/accreditation.
6.Organize and execute special events, coordinating with diverse partners and the media to highlight and publicize key events; Participate in the planning and coordination of major exhibits; liaise with relevant departments/agencies; draft and edit reports, production schedules, press releases and related texts, and correspondence related to the planning and production of exhibits.
7.Assist in the electronic dissemination of programme outputs; prepare, maintain and update on-line reporting systems; Identify and prepare new material for inclusion in appropriate reporting systems.
8.Manage, update and further develop internal databases; update web site.
9.Serve as photographic assistant by producing digital imaging, producing photo prints, and serving as back-up photographer; write captions for UN photos.
10.Using relevant computer software, create designs in appropriate format for promotional material, e.g. brochures, presentation materials, announcements, info graphics; ensure availability and appropriate packaging of products for distribution at special events, exhibits, conferences, media functions, etc.
11.Assist in the production, script writing and editing of video/film projects, radio programmes or website projects; track all production material; produce scripts, cue cards, etc., select and catalog visual materials for inclusion in productions, and obtains requisite clearances and copyrights.
12.Provides guidance/training to junior staff; perform other duties as assigned.

Competencies

PROFESSIONALISM: Knowledge of policies, processes and procedures related to the communication, production and dissemination of public information. Ability to research and gather information from a variety of sources. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

High school diploma or equivalent is required. Supplemental courses/formal training in Public relations, journalism, communications, graphic design, international broadcasting would be an asset. Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST. The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

A minimum of five years of progressively responsible experience in communication, public relations, journalism or related area is required. Work experience in special events and social media platforms management is required. Experience in international project work and educational outreach is desirable. Experience working with Adobe Creative Suite, such as Photoshop, In Design is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Appointment against this post is for an initial period of one year and may be subject to extension. This job opening is only open to the staff members of the United Nations Secretariat who (1) serve in the duty station specified in the job opening; (2) hold a permanent, continuing or fixed-term appointment; and (3) have been appointed following the review of the Central Review Panel, or upon meeting other regular requirements for the duty station, job level and category and functional area. Staff members holding an appointment limited to service to a specific entity are not eligible to be considered if this position is outside that entity. Staff members holding a temporary appointment are not eligible for consideration.

“Internal Applicants – When completing the form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. “

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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