Job Opening

Posting Title: CONTRACTS MANAGEMENT OFFICER, P3 [Filled from Roster]
Department/Office: United Nations Office at Geneva
Duty Station: GENEVA
Posting Period: 19 March 2019 - 02 May 2019
Job Opening Number: 19-Procurement-UNOG-113839-R-Geneva (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Org. Setting and Reporting

This position is located in the Strategic Heritage Plan (SHP), Division of Administration, United Nations Office at Geneva. The incumbent will report to the Legal and Contracts Management Officer, SHP.


Within delegated authority, the Contracts Management Officer will be responsible for the following duties:

•Administers and coordinates claims resulting from SHP construction contracts, provides information and guidance to staff members and contractors on applicable rules and procedures and act as the liaison with the relevant stakeholders.
•Administers and manages change orders/variations resulting from SHP construction contracts.
•Participates in the assessment of contractor performance within the terms and conditions of the contract; works towards resolution of conflicts or performance issues arising in cases of poor performance and/or non-compliance with contractual obligations.
•Participates in the enforcement of UNOG contracts in consultation with Procurement and UN Headquarters stakeholders, as appropriate, including
•Maintains work program and schedule for ongoing contracts and newly-planned ones.
•Develops and implements contract compliance checklists, implementation plans and performance management.
•Develops a quality assurance plan to provide a systematic, structured method to monitor contract performance.
•Prepares and implements contract close outs reports and lessons learned, including identifying, documenting and disseminating best practices and lessons learned and performing final contractor performance assessment.
•Liaises with other departments, including the Office of Legal Affairs, in relation to handling of claims and disputes, demanding specific performance, claiming against warranties, and other contractual remedies.
•Provides input to statement of works/requirements (including articulation of performance standards and Key Performance Indicators), Local Committee on Contracts (LCC) presentations, development of technical evaluation criteria, assistance with evaluation of vendor proposals and support in contract formulation, drafting and negotiation.
•Drafts relevant audit responses, as required.
•Maintains electronic and hardcopy files and records to ensure proper accountability.
•Performs other related duties as required.


PROFESSIONALISM: Demonstrated knowledge in the field of contract and/or project management, including knowledge of quality assurance, service and commodity contracts; practical knowledge of contract law and management of service and commodity contracts in the context of a large and complex construction project; demonstrated fiscal awareness and responsibility and knowledge of UN financial regulations and rules; ability to develop, maintain and supervise management control systems; ability to apply technical expertise to resolve a range of issues/problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.


Advanced university degree (Master’s degree or equivalent degree) in business administration, public administration, commerce, engineering, law or a related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in providing contracts management in an international or multinational environment, including at least two years in the areas of large and complex construction/renovation projects. Experience in successfully processing claims and change orders in a construction environment is required.


English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French is desirable.


Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Special Notice

Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

An impeccable record for integrity and professional ethical standards is essential.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee


Sorry, this job opening is no longer available.
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