Job Opening

Posting Title: Project Manager, Replacement of Office Blocks A to J Project (Project Post), P5
Job Code Title: SENIOR PROGRAMME MANAGEMENT OFFICER
Department/Office: United Nations Office at Nairobi
Duty Station: NAIROBI; NAIROBI;
Posting Period: 05 April 2019 - 04 May 2019
Job Opening Number: 19-Programme Management-UNON-114320-R-Nairobi (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. UNON performs representation functions with permanent missions, the host government and governmental and non-governmental organizations in Nairobi. UNON supports programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). This position is located within the Replacement of Office Blocks A to J project at the United Nations Office at Nairobi (UNON). The A to J project is a multimillion-dollar, multi-year undertaking that would entail construction of a building development that replaces the existing office blocks A to J and includes the implementation of flexible workspace strategies at all remaining office blocks located on the Gigiri Complex. The project will be multi faceted and the Project Manager will oversee and coordinate all aspects of the project.

The incumbent reports directly to the Project Owner (Director General, UNON), under the general guidance of the Director, Division of Administrative Services and Chief, Central Support Services.

Within delegated authority, the incumbent will be responsible for the design, construction, programme management related planning and execution of the Replacement of Office Blocks A to J project while adhering to the strict deadline as mandated by the General Assembly. The incumbent will perform the following duties:

Responsibilities

1. Takes the lead in developing, managing, coordinating and evaluating the Replacement of Office Blocks A to J project in coordination with DMSPC-GAMPS, the Project Owner (DG) and relevant project stakeholders by:
a) Ensures progress on time and budget while mitigating key project risks by applying relevant expert knowledge of the design, construction and project management methodologies.
b) Oversees the management of the project, reviewing and approving related design and construction activities, programming, acquisitioning, contracting, scheduling, cost estimation, quality control and contract administration, which includes relocation of business functions and reorganization of office space, while ensuring business continuity of operations at the UNON complex throughout the construction.
c) Oversees the work carried out by the project team and administrative tasks necessary for implementation of the project and functioning of the project team.
d) Provides expert technical advice on activities and matters related to the A to J project work programme, including the management of the project costs, such as bill of quantities and time control procedures, as well as the validation of any change order to contracts.
e) Coordinates with the Facilities Management Section (FMTS) to ensure activities are not interrupted by other activities by liaising with all parties, contractors, UN staff on activities related to major structures, waste disposal systems, water supply and treatment facilities, electrical power generation and distribution systems, environmental control systems, information technology systems, security and related structures and activities in the logistics and operational support of UNON .
f) Coordinates activities related to all budget and funding (programme/project preparation/reports that includes work programme, programme budget).
g) Leads problem resolution and disputes by identifying priorities, problems and issues to be addressed and proposes corrective actions.
h) Coordinates with FMTS on specification, detailing and installation of major building systems/ services and in turn ensures seamless integration and training with regards to mechanical and general maintenance of systems/ services introduced as a result of A to J project.

2. Directs, coordinates and supervises all various written outputs to the Project Owner (Director General and Director of the Division of Administration of UNON, UN Headquarters, and other entities) by:
a) Provides cost estimates, costs reports, cost analysis worksheets, owners' reports from project consultants
b) Analyses and preparing periodic project progress reports to the Director General and Director of the Division of Administration of UNON, UN Headquarters, and other entities, as required.
c) Preparing concise reports to intergovernmental bodies (e.g. as the Advisory Committee on Administrative and Budget Questions, and the General Assembly, internal and external audits.

3. Serves as a lead and establishes collaborative partnership with key officials (within the UN and local authorities), .e.g. , fire department, roads/ infrastructure departments, utilities services, governing/oversight/audit bodies to ensure adequate exchange of information and provision of full assistance on infrastructure and related support matters.

4. Develops and provides expert advice on the establishment and implementation of the project management plan in all phases, and the review and recommendations of all design and construction contractual arrangements relating to engineering support requirements and other project related aspects, including site operations, project guidelines, policies, procedures and performance standards.
5. Ensures effective utilization, managing, guiding and development of staff (engineering staff, support staff under his/her supervision.)
6. Performs other related duties as required.

Competencies

• Professionalism: Demonstrated project management skills, knowledge of the latest environmental considerations, technology and materials and systems used for buildings. Knowledge of the contracting and construction management issues, particularly international best practice building codes and standards and legal requirements. Knowledge and/or certification and experience with FIDIC (International Federation of Consulting Engineers) construction contracts. Ability to implement major capital projects effectively, on time and budget. Ability to produce reports and papers on program and technical issues and to review and edit the work of others. Ability to apply architectural/engineering skills and to participate in architectural/engineering projects. Ability to identify and analyse engineering data of significant depth and complexity. Ability to negotiate and reconcile differences. Ability to manage financial resources and materials, coordinate and monitor project budget and funds. Experience with varied project governance structures, coordinating with management, stakeholders and end users. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

• Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

• Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and the Organisation; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for decision; makes tough decisions when necessary.

Education

Advanced university degree (Master's degree or equivalent) in project management, engineering and/or architecture or related field is required. A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree. PRINCE II certification for project management and/or professional certification/membership of chartered institutes such as the Project Management Institute (PMI) and Professional Engineering or Architectural Institute is desirable.

Work Experience

A minimum of ten (10) years of progressively responsible experience in planning, implementing and managing of large-scale architectural, engineering and/or construction projects, is required. Senior level responsibility for the management of one or two large-scale construction or major renovation projects of equivalent campus style office or related premises on time and budget, is required. Related experience at the international level and/or additional experience with project scheduling, cost control, monitoring and/or reporting of complex construction or major renovation projects, is highly desirable. Proficiency/experience in MS Project, or equivalent project management tools, is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Knowledge of other UN official languages is an advantage.

Assessment

Qualified applicants may be evaluated through a competency-based interview and/or other assessment methods.

Special Notice

This is a project post. Appointment against this position is for an initial period of one year. Extension of the appointment is subject to extension of the mandate or the availability of the funds. Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staffs are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

“Internal Applicants : When completing the form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. “

Staff of the United Nations Secretariat must fulfill the lateral move requirements to be eligible to apply for this vacancy and are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover note. UNON is committed to promoting diversity and gender equality within the Secretariat. Women candidates are strongly encouraged to apply.

Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher temporary or fixed-term positions and their applications will not be considered.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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