Job Opening

Posting Title: Facilities Management Assistant, G4
Job Code Title: FACILITIES MANAGEMENT ASSISTANT
Department/Office: Economic and Social Commission for Western Asia
Duty Station: BEIRUT
Posting Period: 08 May 2019 - 06 June 2019
Job Opening Number: 19-Facilities Management-ESCWA-116413-R-Beirut (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This post is located within the General Services Section (GSS), Administrative Services Division (ASD) of the Economic and Social Commission for Western Asia (ESCWA). The Facilities Management Assistant reports directly to the Unit Chief and will be under the overall supervision of Chief General Services Section.

Responsibilities

Within delegated authority, the Facilities Management Assistant will carry out the following duties:

Facilities Management:
- Participates in the preparation of reports on buildings services: collects and compiles information, makes simple cost calculations, translates statistical data into graphs, computes year to year operational expenses.
- Participates in budget projections.
- Receives request for repairs, generates appropriate work orders, specifying the appropriate technical data, and dispatches them to the appropriate trade shops to proceed with alteration work.
- Follows up on pending requisitions and requests for additional work and priority services.
- Secures signatures of authorized personnel for approval of projects, requisitions, invoices.
- Controls stock of Meals Ready to Eat (MREs) and ensures timely exchange to maintain a fresh stock all the time.
- Coordinates and controls the UN House recycling activities (paper, platsic and cans). Maintains logs and statistics of recycled quantities and follows up with contractors for timely provision of services and payments.
- Makes minor purchases and collect urgent purchases from local suppliers as requested. Collects goods from the customs with due regard to customs regulations and formalities. May make or collect payment for goods.
- Performs other duties as assigned

Driving:
- Drives high ranking officials.
- Obtains security clearances and uses radio communication devices as required.
- Drives vehicles safely for the transport of authorised personnel and for the transport of general cargo goods.
- Makes deliveries of parcels, documents, etc., between the office and other offices and institutions, e.g. Ministries, Embassies, Permanent Missions, etc.
- Takes care of the day-to-day maintenance of the assigned vehicles, check oil, water, battery, brakes, tires, etc.; perform minor repairs and arranges for other repairs and ensures that vehicle is kept clean. Logs fuel consumption, maintenance etc.
- Ensures that the steps required by rules and regulations are taken in case of accident.
- Applies good judgment in the context of assignments given.

Logistics:
- Meets and coordinates with airport officials and arranges for VIP transportation services from airplanes to VIP lounge including picking up VIPs and accompanying them from the plane to the VIP lounge. Facilitates immigration and customs formalities for UN officials at the airport as required. Deals effectively and tactfully with officials and visitors.
- Liaises with insurance companies and ensures that insurance coverage is maintained without interruption.

Competencies

Professionalism - Knowledge of the Organization’s rules and regulations as they pertain to building management and industry codes and standards. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Client Orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Completion of secondary school or equivalent is required.

Work Experience

A minimum of three years of experience in facilities management, preventive maintenance and day-to-day services with a working experience in office work and working knowledge of computers. Progressive experience as a driver substantiated with experience in personal and safety protection of VIPs and practical mechanical knowledge to maintain vehicles is desirable.

Languages

English and French are the working languages of the United Nations. Arabic is also a working language of ESCWA. For this post, fluency in written and spoken English and Arabic is required.

Assessment

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test when they are short-listed for a job opening. Having passed the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST per applicable eligibility guidelines.

In addition to the above, the shortlisted candidates will undergo a substantive assessment related to the functions of the post and a competency-based interview. Only short-listed candidates will be contacted.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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