Job Opening

Posting Title: Meetings Services Assistant, G6
Department/Office: United Nations Office on Drugs and Crime
Duty Station: VIENNA
Posting Period: 13 May 2019 - 11 June 2019
Job Opening Number: 19-Conference Services-UNODC-116448-R-Vienna (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in the Conference Support Section (CSS), Corruption and Economic Crime Branch (CEB), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC) in Vienna, Austria. The incumbent will work under the direct supervision of the Chief of CSS.

For more information on UNODC, please visit the website


The incumbent will perform the following duties:

• Provide support for the preparation, organization and servicing of the meetings of the Conference of the States Parties to the United Nations Convention against Corruption (COSP) and its subsidiary bodies: Support the planning by coordinating and undertaking required organizational and administrative arrangements for the preparation, holding and follow-up to sessions of COSP and its subsidiary bodies, and other CSS expert group meetings; Serve as COSP documentation and logistical focal point in planning, coordinating, preparation and submission of documents for-, during-, and resulting from sessions of the COSP and its subsidiary bodies; Track status of discussions of items, assist in drafting resolutions and decisions at meetings and initiate and monitor required follow-up actions; Assist in drafting and preparation of procedural portions of pre-in-post-session reports, annotated agenda, speaking notes for the President, Chairs, programme of work, Information Note for Participants, document lists, etc; Prepare initial draft and assist in editing reports of meetings; Liaise with members of COSP Bureau, Member States, national government officials, IGO & NGO representatives on matters related to COSP and its subsidiary bodies; Coordinate with diverse organizational units in-house to initiate planning to facilitate organization of intergovernmental meetings and ensure follow-ups are carried out.

• Provide programme and work coordination on the organizational and administrative activities in relation to the work of the Conference Support Section of the Corruption and Economic Crime Branch, particularly those of the COSP and its subsidiary bodies: Independently handle a variety of complex verbal and written inquiries from internal and external parties; Provide detailed information on process and procedures related to a range of activities pertaining to the COSP (e.g. ratification and implementation of the Convention, follow-up modalities and actions to be taken on the implementation of resolutions and decisions of the Conference and its subsidiary bodies etc.); Research, compile, analyse, summarize and maintain a body of extensive legal and related substantive reference documentation collection.

• Initiate, review, process and follow up on actions related to the administration of the Section’s human resource activities, e.g. recruitment of staff, including completing tasks relating to the Inspira-based recruitment system such as creating job openings, organizing written tests, organizing interviews, preparing preliminary and final assessments, etc.; oversee the maintenance of vacancy announcement files and keep track of status of vacancy announcements, ensuring consistency in the application of UN rules and procedures.

• Coordinate and distribute work assignments and guide CSS/CEB office support or junior staff in their work.

• Perform other work related duties as required.


• Professionalism: Has knowledge of the Organization’s conference policies, procedures and practices. Is able to research, select, organize and summarize information required for the preparation of meetings. Has the ability to apply knowledge of various United Nations administrative and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.


High school diploma or equivalent is required.

Work Experience

A minimum of seven years of work experience in conference or administrative support or related area is required. Experience with intergovernmental processes is desirable. Work experience in staff recruitment administration is desirable.


English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Working knowledge of another official United Nations language is an advantage.


Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. Non-local candidates will be considered only when no suitable candidate from the duty station is identified and will be subject to local recruitment. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

Other Skills and Requirements

Passing the Administrative Assessment Support Test (ASAT) in English at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY or the Global General Service Test (GGST) is a requirement for recruitment consideration in the General Service category in the United Nations Secretariat.

The GGST is a proctored entry-level examination at the duty station. Any travel expenses incurred in order to take the examination are the responsibility of the candidate and will not be reimbursed by the Organization.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee


Sorry, this job opening is no longer available.
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