Job Opening

Posting Title: FINANCE OFFICER, P3 (Temporary Job Opening)
Job Code Title: FINANCE OFFICER
Department/Office: Regional Service Centre at Entebbe
Duty Station: ENTEBBE
Posting Period: 22 July 2019 - 04 August 2019
Job Opening Number: 19-Finance-RSCE-119462-J-Entebbe (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Org. Setting and Reporting

This position is located in the Regional Service Centre, Entebbe. The Finance Officer at this level usually reports to the Service Line Manager.

The RSCE employs a service delivery operating model, with a Service Line approach aiming to offer improved performance with:
- A process-based approach better suited for high volume transactions (as at the RSCE);
- Standardized service delivery with equivalent outcomes for all client missions
- Continuous focus on improving the overall performance of the process;
- It emphasizes on a higher client satisfaction rather than functional requirements, which are demonstrated mainly by a faster processing time for transactions;

It also serves to strengthen accountabilities by:
- Clearly defined service delivery expectations linked to roles and responsibilities established
with in the service level agreements;
- Increased ownership of end-to-end processes and Key Performance Indicators (KPIs);

Responsibilities

Within delegated authority, the Finance Officer will carry out the following duties:

PAYROLL
•Proven experience in the administration of complex payroll operations and related reconciliation and reporting services
•Demonstrated experience in ensuring that payroll deduction and reconciliation related matters are managed in a timely and responsive client focused manner.
•Support related changes and developments in the administration of payroll to improve the quality of services
•Maintain high-level customer satisfaction in a high volume, diverse and fast paced shared service environment and meet the needs of demanding clients.
•Monitor Pension Fund reports and prepare year-end reports

FINANCIAL REPORTING

•Reviews and verifies the closing of monthly accounts and preparation of financial statements for submission to Headquarters.
•Verifies the data reported in the financial statements.
•Scrutinizes source documents for completeness, accuracy and validity of charges.
•Reviews and approves various vouchers and accounting transactions, e.g., payroll, payment of staff entitlements, final payments, travel claims, vendor invoices, agencies, field missions, etc., to ensure adherence to relevant staff rules, financial regulations and rules, guidelines or practices.
•Maintains internal control procedures to ensure vouchers are processed and correctly posted.
•Investigates erroneous charges and takes appropriate corrective accounting actions.
•Reviews and reconciles suspense accounts and ensure proper clearance procedures have been followed.
•Reviews and verifies bank reconciliations on a monthly basis.
•Examines details of income, expenditure, assets and liability from accounting system in order to analyze and verify accuracy and validity.
•Examines the validity of requests for increases in petty cash levels; approve disbursement vouchers to replenish petty cash accounts.
•Approves the recording of obligations.
•Serves as Approving Officer for the Finance Section.
•Supervises other General Service or Field Service staff as required.
•Responds to queries from staff members and third parties.

TREASURY/CASHIER

•Monitors/reviews methods used to remit payments and supervises investigation of non-receipt of payments.
•Responsible for monitoring the transmittal of payments worldwide.
•Reviews incoming payment instructions with regard to banking details and sources of funds.
•Prepares payments for final disbursement by Cashier.
•Monitors the dispatch of payment instructions and cheques to banks.
•Verifies receipts and deposit slips for all incoming funds.
•Assists staff members regarding queries on payment and deposit-related issues.
•Identifies and annotate bank account movements.
•Assists the Chief of Unit/Section in preparing reports, including preparing cash flow forecasts.
•Investigates complaints of nonreceipt of payments.

GENERAL
•Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
•Provides guidance and training (including preparation of training materials) to junior staff with respect to payroll .
•Drafts/verifies memoranda and/or cables relevant to financial and budget matters to various offices, departments and missions.
•Performs other related duties, as assigned.

Competencies

Professionalism: Extensive experience in payroll administration, accounting, finance and budget functions and treasury operations. Ability to analyse and apply data across the full range of finance, accounting and budget functions. Demonstrated use of initiative and ability to make appropriate linkages in work processes and anticipate next steps showing skills and ability to analyse and interpret financial data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing:-Develops clear goals that are consistent with agreed strategies- Identifies priority activities and assignments; adjusts priorities as required-Allocates appropriate amount of time and resources for completing work-Foresees risks and allows for contingencies when planning-Monitors and adjusts plans and actions as necessary-Uses time efficiently.

Client Orientation:-Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view-Establishes and maintains productive partnerships with clients by gaining their trust and respect-Identifies clients' needs and matches them to appropriate solutions-Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems-Keeps clients informed of progress or setbacks in projects-Meets timeline for delivery of products or services to client

Education

Advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field is required. A first-level university degree in combination with two years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience within the United Nations system or in the private sector at the national or international level in accounting, budgeting or
financial management is required. Hands-on experience in the administration of complex payroll operations and related reconciliation in SAP/Umoja or similar Enterprise Resource Systems is desirable. Experience in a service centre or operation is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required; A working knowledge of French is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available for six (6) months. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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