Job Opening

Posting Title: INFORMATION MANAGEMENT OFFICER, P4
Job Code Title: INFORMATION MANAGEMENT OFFICER
Department/Office: United Nations Environment Programme
Duty Station: MONTREAL
Posting Period: 01 October 2019 - 30 October 2019
Job Opening Number: 19-Information Management Systems-UNEP-122077-R-Montreal (E)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

The Multilateral Fund for the Implementation of the Montreal Protocol (MLF) is dedicated to reversing the deterioration of the earth's stratospheric ozone layer. It was established in 1991
as the financial mechanism of the Montreal Protocol to assist developing countries (Article 5 countries in the language of the Protocol) in complying with the obligations under the Montreal Protocol. The Fund Secretariat located in Montreal, assists the Executive Committee in this task (www.multilateralfund.org). The Secretariat is administered by UNEP.

This post is located in UNEP/MLF at the Montreal duty station.

Under the supervision of the Chief Officer, the incumbent will perform the following duties:

Responsibilities

1. Information management:
Plan, develop, implement and maintain information systems addressing the needs for information of all key stakeholders to the Montreal Protocol; Oversee the preparation of different types of correspondence; Formulate and implement ways to present information related to the Multilateral Fund to different stakeholders; oversee the customization and interpretation of technical information related to the Multilateral Fund so that it can be understood and assimilated by stakeholders; Take the lead in designing and developing the archiving system of reference materials of relevance to the work of the Multilateral Fund, for record-keeping and institutional memory; supervise electronic logging system of documents of the meetings of the Executive Committee in all UN languages; Oversees the translation of documents and the final report of the meetings of the Executive Committee and secure timely posting in both the Secretariat intranet and website; Supervise the management of the Secretariat’s contact data base to ensure that information on Executive Committee members, bilateral and implementing agencies, other participants as well as conference services staff and experts, is reliable and kept up-to-date.

2. Public relations and outreach:
Conceptualize, develop and manage the maintenance of the Multilateral Secretariat's website/intranet including its periodic review and update of documents, and intranet pages, keeping with technological developments and emerging technologies, and adhering to strict deadlines; Coordinate research and analysis of information gathered from diverse sources relevant to the Multilateral Fund and the Montreal Protocol, including new policies, manuals, reference materials, for circulation to staff of the Secretariat and presentation to stakeholders; Coordinate preparation and analysis of information on existing and emerging issues to keep the Secretariat abreast of existing and new challenges in the area of Ozone Depleting Substances phase-out and alternative technologies in developed and developing countries; Oversee the presentation of responses to information and data queries from a broad audience to promote better understanding of the objectives and activities of the Multilateral Fund; Liaise with senior information officials of relevant units within the UN system and bilateral agencies, for purposes tailoring information needs and dissemination of information materials as appropriate.

3. Programme management and Executive Committee meeting document preparation:
Collate, synthesize and prepare policy papers and project related documents for consideration by the Executive Committee; Provide substantive inputs to policy documents and other documents prepared by staff of the Secretariat for consideration by the Executive Committee; Draft opening remarks, briefings, speeches and/or visual presentations of relevant decisions of the Executive Committee and the Meeting of the Parties to be used by the staff at the Secretariat during regional and/or international meetings; Participate at Inter-agency coordination meetings hosted by the Secretariat and at regional and international meetings related to the Multilateral Fund and the Montreal Protocol.

4.Perform other related duties as may be assigned.

Competencies

• Professionalism: Demonstrates professional competence in information management, programme management and public relations. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to apply judgment in the context of assignment given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; Demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

• Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.

• Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise and is willing to learn from others: Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

Advanced university degree (Master's degree or equivalent) in information science, information systems, communication, environmental management or related fields. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven years of progressively responsible experience in modern archive management systems, information management, programme management and public relations or related area is required.
Experience in presenting reports and data, as well as facilitating meetings is desirable.
Experience and knowledge of the Montreal Protocol and its Multilateral Fund is an asset.
Experience in existing electronic information systems, especially the design of internet web-sites, databases including design, general knowledge of computer programming is an asset.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of other UN official languages is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is open for recruitment for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by Him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. 1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
2. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira "Need Help?" link.

Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher temporary or fixed-term positions and their applications will not be considered.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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