Job Opening

Posting Title: Supply Officer, FS6
Job Code Title: SUPPLY OFFICER
Department/Office: United Nations Multidimensional Integrated Stabilization Mission in the Central African Republic
Duty Station: BANGUI
Posting Period: 07 October 2019 - 21 October 2019
Job Opening Number: 19-Logistics and Supply Chain-MINUSCA-123162-R-Bangui (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in Bangui in the Warehousing Operations Unit under Integration Warehouse Section of the United Nations Multidimensional Integrated Stabilization in the Central African Republic (MINUSCA). The Supply Officer FS-6 will report to the Unit Chief within Integrated Warehouse Section.

Responsibilities

Within delegated authority, the Supply Officer FS-6 will carry out the following duties:

•Develops, reviews, monitors, assesses and manages technical contracts for the provision of support services
•Plans and prepares current cost estimates/budget implications and long-term forecasts of Organization’s requirements for machinery, equipment, tools, materials, services, supplies, food aid, utilities, etc
•Designs, develops and updates relevant software for tracking, reconciliation, and costing purposes
•Initiates actions leading to procurement, maintenance and disposal of items
•Undertakes market research and reviews best practices in contract development and adapts such practices to United Nation’s (UN) requirements.
•Establishes and/or reviews mission requirements Initiates actions to fulfil and control these requirements.
•Conducts technical survey visits both in start-up phase and during implementation to plan and ensure most efficient use of resources.
•Develops plans for redeployment of assets when Missions are liquidated.
•Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained in UMOJA or any other system used by the UN
•Analyzes problems, audit and performance reports on mission activities and provides remedial action programmes where required.
•Maintains accurate allocation and control of all equipment and stores received, stored and distributed by the mission
•Manages field supply delivery operations
•In liaison with Receiving and Inspection (R&I) and MOVCO, ensure cargo delivered by vendors are received promptly for inspection by R&I, Technical Sections and Warehouse representatives, and that Put-Away is performed as soon as R&I processes Goods Receipt in UMOJA
•Monitors Third Party Agent procurement status
•Represent the section in various meetings, including meetings organized by Local Committee on Contracts and Headquarters Committee on Contracts (HCC).
•Provides guidance to, or supervises new/junior staff
•Performs other duties as required.

Competencies

• Professionalism: Knowledge of supply operations including contract management of large scale goods or services. Ability to provide professional technical advice on a broad range of supply chain management areas. Ability to develop, maintain and supervise management control systems for materials, services and claims and ability to demonstrate fiscal awareness and responsibility and very good knowledge of UN financial rules. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High school or equivalent diploma is required Technical certificate or other courses and training programs relating to the work is desirable.

Work Experience

A high school diploma and a minimum of ten (10) years of progressively responsible experience in supply services, administration, logistics, engineering, project management or related area OR a first level university degree and a minimum of five (5) years relevant experience in supply services, administration, logistics, engineering, project management or related area is required
engineering, project management or related area
Experience in Galileo and Assets management, ERP Inventory Management, Warehousing, Property Control and Receiving and Inspection in Peacekeeping missions and proven ability in analytical work
The position will need the incumbent to generate Transfer Orders and Goods Receipts/Put Away. Do you have ERP certifications in this areas ?

Languages

English and French are the working languages of the UN Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of French is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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