Job Opening

Posting Title: Public Information Assistant, G5
Job Code Title: PUBLIC INFORMATION ASSISTANT
Department/Office: Department of Peace Operations
Duty Station: NEW YORK
Posting Period: 26 September 2019 - 25 October 2019
Job Opening Number: 19-Public Information-DPO-123488-R-New York (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in the Policy Advocacy and Public Information Section of the United Nations Mine Action Service (UNMAS), Office of Rule of Law and Security Institutions (OROLSI), within the Department of Peace Operations (DPO). The incumbent will report to the Public Information Officer or Chief of Section.

Established in 1997, UNMAS leads, coordinates and implements all aspects linked to the mitigation of the threats from mines and explosive remnants of war. UNMAS operates under UN legislative mandates (UN General Assembly, UN Security Council etc.), requests by the UN Secretary-General or his designated official, or an affected country, mostly in response to a humanitarian emergency.

For more information on Mine Action Service, please visit www.unmas.org.

Responsibilities

Within delegated authority, the Public Information Assistant may be responsible for the following duties:

•Provides general office support; responds to complex information requests and inquiries; sets up and maintains files/records, organizes meetings, monitors deadlines, etc.
•Coordinates administrative services, including preparing, monitoring and processing various requisitions, service contracts and payment vouchers, coordinating special assignments and related travel authorizations, etc.
•Support the Unit with research development, production and distribution of outreach materials, products and services.
•Acts as "Webmaster" for the E-MINE (www.mineaction.org) website including: drafting, editing and updating content; assisting on design questions; adapting and developing internet applications; and monitoring statistics.
•Develops, manages, updates, secures, maintains, and ensures the copyrights integrity of the UNMAS audio-visual archive.
•Serves as photographic assistant by producing digital imaging and photo prints, and serving as back-up UNMAS photographer.
•Supports, promotes and assists maintenance of UNMAS social media channels (Facebook, Instagram, Twitter) through developing, researching, fact-checking and incorporating graphics/ photographs, etc.
•Coordinates media coverage of important events; liaises with news agencies, public relations firms, United Nations media, etc. to provide advance notice of, and information on, upcoming meetings, briefings and special events; coordinates technical arrangements and organizes and allocates space for visiting news, photo, TV and film personnel; evaluates and processes applications for UN security clearances/accreditation.
•Participates in the planning and coordination of major events such as the commemoration of the International Day for Mine Awareness and Assistance in Mine Action; liaises with relevant departments/agencies; drafts and edits reports, production schedules, invitations, press releases and related texts, and correspondence related to the planning of events including exhibits, panel discussions, press conferences, and receptions.
•Using relevant computer software, creates designs in appropriate format for promotional and other material, e.g. brochures, presentation materials, announcements, etc.; ensures that photos, graphics, etc. are appropriate and conform to UN standards for print materials.
•Ensures availability and appropriate packaging of products for distribution at special events, exhibits, conferences, media functions, etc.
•Identifies and prepares new material for inclusion in appropriate web pages by: researching various information sources for relevant material and cross-checking information with author offices as required; retrieving and downloading pertinent documentation and other information in requisite programming languages for Web format or inserting into database after determining appropriate categorization; preparing new pages, incorporating graphics as needed; posting documents on the UN web and/or development servers and ensuring the appropriate directory location; checking and testing for multiple browser support, etc.
•Monitors spending of the budget allocated to the Unit.
•Provides guidance/training to new staff and interns.
•Performs other duties as assigned.

Competencies

•PROFESSIONALISM: Knowledge of internal policies, processes and procedures related to communication, production and dissemination of public information. Ability to research information from a variety of sources. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.


•TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

High school diploma or equivalent is required.

Work Experience

A minimum of five years of experience in public communication, international broadcasting or related area is required.
Experience with social media and digital communication platforms
is desirable.
Experience with ERP systems such as Umoja is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is funded for a finite period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. Applicants for this position should be advised that recruitment is subject to classification, which is approved by OHR.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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