Job Opening

Posting Title: Senior Information Management Assistant, G7
Job Code Title: SENIOR INFORMATION MANAGEMENT ASSISTANT
Department/Office: International Seabed Authority
Duty Station: KINGSTON
Posting Period: 30 September 2019 - 29 October 2019
Job Opening Number: 19-Information Management Systems-ISA-124101-R-Kingston (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in the Office of Environmental Management and Mineral Resources (OEMMR) of the International Seabed Authority. The Senior Information Management Assistant at this level usually reports to the Database Manager.

The Office of Environmental Management and Mineral Resources is tasked with providing scientific and technical inputs in the preparation of rules, regulations and procedures for the conduct of activities in the Area. The OEMMR is also responsible for the development and maintenance of digital information technology systems to support the Authority in fulfilling its mandates. In implementing the International Seabed Authority Data management strategy the OEMMR has developed an information management system called DeepData that hosts the data relating to the activities in the Area and endeavors to promote and encourage the conduct of marine scientific research in the Area.

Responsibilities

Within delegated authority, the Senior Information Management Assistant will be responsible for the following duties through interactions with colleagues at OEMMR and other Offices of the Authority:

1.Maintain and augment the functionalities of internal database and file management system

2.Write and maintain all records and documentation supporting the Authority’s data management strategy.

3.Respond in person and/or virtually to the needs of internal and external clients experiencing issues related to data management.

4.Provide technical assistance (e.g. providing on-site hands-on training of participants with regard to accessing and retrieving data from Deep Data, use of different functionalities of deep data, use of templates for data submission) relating to the use of data and information in convening ISA conferences and workshops relating to ISA database.

5.Perform Extraction, Transformation and Loading (ETL) of data in accordance with ISA data management strategy.

6.Digitize information (hard copy documents, data contained in a variety of formats) into the ISA established format and standard established for the database.

7.Perform regular and ad hoc data quality control checks ensuring completeness, accuracy and relevance of data received.

8.Execute daily checklist of routine maintenance tasks related to data management system and its components; maintain detailed records for compliance monitoring.

9.Create metadata in accordance with ISA data management strategy to appropriately catalogue data and be able to respond to requests for information and access to relevant files in a timely manner.

10.Ensure compliance with ISA database information security protocols.

11.Perform database backup for electronic data management system in close coordination with the Office of Administrative Services (Communications and Information Technology team).

12.Manage the landing page of ISA database (DeepData website) in close coordination Office of Administrative Services (Communications and Information Technology team) and
Communications Unit in the Executive Office of the Secretary-General.

13.Perform archiving of obsolete data and ensure data storage capacity is optimized as per ISA data and records management policies

14.Effectively deliver a wide range of data administration tasks ensuring that database systems are kept up to date and accurate.

15.Maintain an effective uptime of 99.99% for all database systems.

16.The above-mentioned work activities will be undertaken in close consultation with the Database Manager and in coordination with other offices of the Authority on data related matters.

17.Perform other duties as assigned by the Database Manager or Director of OEMMR.

Competencies

Professionalism – Knowledge of general office culture, policies and practices displayed in an international organization and the ability to work under minimal supervision with a strong understanding of applying knowledge of organizational information infrastructure, including databases, document/content/records and archives management systems, digital preservation systems and ERP. Ability to respond to changing requirements and assignments, ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork:
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning& Organizing:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability:
Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High school diploma or equivalent is required.

A first level university degree in information technology or relevant field is desirable.

Work Experience

At least ten (10) years of progressively responsible experience in digital data entry, database administration, GIS or related area is required.

For candidates with a first level university degree, at least eight (8) years of progressively responsible experience is required.
Experience in multinational working environment is desirable.
Knowledge of geo-database systems, software programming languages and web technology is desirable.
Experience in digital data entry, database administration, GIS or related area is desirable.
Experience working with Microsoft SQL Server and geographic information systems (GIS) is required.
Knowledge of FME Workbench, web programing, Microsoft Excel and powerShell would be an asset.

Languages

English and French are the working languages of the Authority.

For the post advertised, fluency in oral and written English is required.

Knowledge of another official United Nations language is an advantage

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Staff members who were granted a fixed-term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments, are not required to take the new test.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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