Job Opening

Posting Title: Programme Management Assistant, G6
Job Code Title: Programme Management Assistant
Department/Office: Office of the High Commissioner for Human Rights
Duty Station: GENEVA
Posting Period: 16 December 2019 - 13 February 2020
Job Opening Number: 19-Programme Management-OHCHR-125525-R-Geneva (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the Development and Economic and Social Issues Branch (DESIB) within the Thematic Engagement, Special Procedures and Right to Development Division (TESPRDD) , Office of the High Commissioner for Human Rights, Geneva. The incumbent reports to the Chief of DESIB.

Responsibilities

Under the direct supervision of the Chief of DESIB, the incumbent will be responsible for the following duties:

- Receives, assesses and refers telephone and personal inquiries for the Chief of DESIB;
- Organizes and services meetings, makes appointments, receives visitors, manages the agenda, prepares travel in Umoja and logistics for the Chief of DESIB;
- Manages all incoming and outgoing correspondence for the Development and Economic and Social Issues Branch (DESIB) prior to approval and signature by the Chief of DESIB;
- Provides assistance in support of various aspects of programme planning, performance, implementation, monitoring, reporting and evaluation of Division administered work and cost plans including financial information, ensuring timeliness and correctness of outputs prepared by the Division and tracking time-sensitive tasks assigned;
- Researches, compiles and presents information on specific programmes and budgets under Division responsibilities, including inputs to the Performance Monitoring System and UMOJA;
- Serves as focal point for the coordination and monitoring of assigned programme implementation activities;
- Drafts correspondence and communications related to all aspects of programme planning, implementation, administration and management;
- Provides assistance in the organization of the Office of the Chief of DESIB and staff meetings and calendar of activities organized by the Chief of DESIB as well as compilation and circulation of
reports;
- Proof-reads and edits correspondence and other documents for action by the Office of the Chief of DESIB;
- Develops, maintains and updates the electronic filing system and the Branch's management share-drive;
- Generates various periodic and ad hoc reports and other background material to facilitate inspection and other reviews;
- Provides guidance and training to staff supporting Sections/Units in the Branch;
- Performs other related duties as required.

Competencies

PROFESSIONALISM: Knowledge of policies, processes and procedures generally and in particular those related to servicing of official meetings of the United Nations, programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent is required.

Work Experience

At least seven (7) years of experience in programme/project operations and administration is required.
Experience in programme planning and budgeting is required.
Experience in coordinating information and activities involving multiple stakeholders in different locations is desirable.
Experience in dealing with bureaucracies from the perspective of someone from marginalized communities such as migrant or disability communities is desirable.
Experience working directly with the migrant or disability community is desirable.
Experience with confronting or overcoming a type of discrimination in a work setting is desirable.
Experience working in an environment not accustomed to working with people from migrant or disability communities is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, Fluency in English and French is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Special Notice

The United Nations is committed to building a diverse and inclusive workforce and welcomes applicants from diverse backgrounds and communities, including but not limited to migrants and/or persons with disabilities.

Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test (ASAT) at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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