Job Opening

Posting Title: Director, Administrative Services Division, D1
Job Code Title: Chief of Administration
Department/Office: Economic and Social Commission for Western Asia
Duty Station: BEIRUT
Posting Period: 27 October 2019 - 16 November 2019
Job Opening Number: 19-Administration-ESCWA-125950-R-Beirut (G)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located within the Administrative Services Division (ASD) of the Economic and Social Commission for Western Asia (ESCWA). The Director-ASD reports directly to the Executive Secretary of ESCWA.

Responsibilities

Within the framework of the broad delegation of authority with respect to various management functions, the Director-ASD is responsible for all administrative functions and for providing the requisite administrative support for carrying out the substantive work of the Commission effectively and efficiently. The Director-ASD will be responsible for carrying out the following functions:

1-Leads, supervises and carries out the work programme of ASD through the supervision of the Budget and Finance Section (BFS), the Human Resources Management Section (HRMS), the Information and Communication Technologies Section (ICTS), the General Services Section (GSS), the Conference Services Section (CSS), Procurement and Library Units, and the Partnership Services Section (PSS). Prepares the work programme of ASD, determining priorities and allocating resources for the completion of outputs and their timely delivery.
2-Coordinates and oversees the preparation of the commission's budgetary status by continually flagging existing and possible resource gaps, surpluses and forecasting program/project financing within the context of all budgetary resources (Regular Budget, Regular Budget of Technical Cooperation, Development Account and Extra Budgetary Resources).
3- Assists the Senior Management in improving and optimizing internal business process transformation with the aim of accelerating efficiency and cost effectiveness through innovative business cases such as the implementation of Robotic Process Automation (RPA) and Artificial Intelligence to enhance work flow efficiencies.
4-Develops, nurtures, and undertakes oversight of partnerships with UN entities by continually promoting the value added and comparative advantage of ESCWA with regards to ONE UN service delivery while maintaining steady revenue streams from those collaborations.
5-Oversees the management of all ongoing external partnership with the host government and national authorities of ESCWA.
6-Assists the Senior Management in the development and implementation of the administrative and financial framework and advises the Senior Management on all administrative questions and policies concerning the Commission, including budgeting, financial and administrative policy issues.
7-Oversees the administrative tasks necessary for the functioning of ASD. Coordinates and oversees the preparation of the Commission's administrative budget using result-based budgeting and the related performance reports for presentation to the Programme Planning and Budget Division and the Advisory Committee on Administrative and Budget Questions, and other policy-making organs, as appropriate.
8-Supports senior management in: (i) submitting ESCWA's budget proposals to the Office of Programme Planning, Budget and Accounts; ii) consulting with them on the submission to the General Assembly; iii) defending Budget submission to ACABQ; and iv) internal ESCWA committees aiming at full ESCWA participation in the Change Management Initiatives among others of the UN secretariat as a whole.
9-Coordinates and sees the preparation of reports on administration and budget for presentation to intergovernmental bodies such as the General Assembly's Fifth Committee, the Committee for Policy Coordination (CPC) and the Advisory Committee on Administrative and Budget Questions (ACABQ); and the ESCWA Commission's Session and Executive Committee.
10-Reports to intergovernmental bodies on budget/programme performance as appropriate, particularly those presented in biannual and/or annual reports.
11-Acts as focal point for internal and external audits, plans for timely compliance with audit recommendations and provides periodic progress reports.
12-Act as focal point for all regular and extra-budgetary accounts of the Commission.
13-Produces major complex reports for management, participates in ESCWA management meetings to provide advice on administrative, financial and human resources matters, advises the ESCWA Senior Management in negotiation of host government agreements (conferences and meetings away from Beirut) and their implementation.
14-Ensures that the outputs produced by ASD maintain high-quality standards; that reports are clear, objective and based on comprehensive data. Ensures that all outputs produced by the Sections under his/her supervision meet required standards before completion to ensure they comply with the relevant mandates.
15-Exercises delegated authority in the recruitment of staff, taking due account of geographical balance.
16-Fosters teamwork and communication among staff in ASD and across organizational boundaries.
17-Participates in international, regional or national meetings and provides administrative expertise on issues, or holds administrative and organizational discussions with representatives of other institutions.
18-As requested by the Executive Secretary, represents the Division and ESCWA at international, regional or national meetings.

Competencies

Professionalism:
Expert knowledge in programme development, administration and management in the UN System, including supporting administrative disciplines in budget, human resources and finance. Proven ability to produce reports and papers concerning the various areas of responsibilities cited above and to review and edit the work of others. Demonstrated ability to provide seasoned, effective and specialized advice to Senior Management on a range of financial, human resources and logistical areas, including the management of substantive programmes. Ability to apply UN rules, regulations, policies and guidelines in work situations. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations.

Communication:
Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Planning and Organizing:
Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Leadership:
Serves as a role model that other people want to follow. Empowers others to translate vision into results. Is proactive in developing strategies to accomplish objectives. Establishes and maintains relationships with a broad range of people to understand needs and gain support. Anticipates and resolves conflicts by pursuing mutually agreeable solutions. Drives for change and improvement; does not accept the status quo. Shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Judgement/ Decision-making:
Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.

Education

Advanced university degree (Master's degree or equivalent) preferably in business or public administration, human resources management, finance, accounting, law, social sciences or related area is required. A first-level university degree (Bachelor's degree or equivalent) in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of fifteen years of progressively responsible experience in human resources management, administration, financial management, budgeting or other related fields is required.
Demonstrated knowledge in innovative solutions such as Robotic Process Automation and Artificial Intelligence is desirable.
Experience with business consolidation arrangements such as common services, cost sharing, and service delivery is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. Arabic is also a working language of ESCWA. For this position, fluency in written and spoken English is required. Fluency in written and spoken Arabic is desirable.

Assessment

The shortlisted candidates may undergo a substantive assessment related to the functions of the post in addition to a competency-based interview.

Special Notice

• Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
• The recommendation or selection decision for this position shall be void if the recommended or selected candidate does not obtain a clearance according to ST/SGB/2005/7 on designation of staff members performing significant functions in the management of financial, human or physical resources.
• Staff members appointed to the current position are required to submit a financial disclosure statement upon assignment or appointment and annually thereafter.
• The appointment or assignment and renewal thereof are subject to the availability of the position or funds, budgetary approval, and extension of the mandate.
• The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
• For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31 August 2019, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brazil, Brunei Darussalam, Cabo Verde, Cambodia, Central African Republic, China, Comoros, Cuba, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Indonesia, Islamic Republic of Iran, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Republic of Korea, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, Sao Tome and Principe, Saudi Arabia, Solomon Islands, South Sudan, Suriname, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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