Job Opening

Posting Title: UNEP FI – Administrative Support Individual Contractor,
Department/Office: United Nations Environment Programme
Duty Station: GENEVA
Posting Period: 05 November 2019 - 26 November 2019
Job Opening Number: 19-United Nations Environment Programme-126192-Individual Contractor
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Result of Service

The result of the services will be used to successfully support the Programme Officers of the UNEP FI Secretariat to ensure that FI projects are running smoothly assisting them from a financial and administrative perspective.

These services will be an integral part of implementing UNEP FI’s work plan under UNEP´s Project 623.3 indicated below (section 1.4).

Work Location

Geneva, Switzerland

Expected duration

The duration of the contract will be for 6 months

Duties and Responsibilities

The United Nations Environment Programme Finance Initiative (UNEP FI) is a strategic public-private partnership between UNEP and the global financial sector. UNEP FI works with approximately 220 financial institutions, which are signatories to the UNEP FI Statement of Commitment by Financial Institutions on Sustainable Development, and a range of partners and organisations, to develop and promote linkages between the environment, sustainability and financial performance.

UNEP FI works with banking, insurance and investment members and a network of regional partners to accelerate market momentum towards a financial sector aligned with sustainable development in five geographical areas: Africa & the Middle East, Asia-Pacific, Europe, Latin America, North America. The objective is to disseminate, promote and communicate UNEP FI’s work across the different geographical regions by a variety of means, including consultations, research, workshops, and special meetings/events.

As UNEP FI enters a Regional Roundtable year it will need Administrative support across a number of Administrative areas linked to Human Resources, Travel and Procurement, as well as events planning.

UNEP FI currently does not have the in-house support to undertake the below mentioned tasks, therefore it requires the assistance of an Individual Contractor.

Detailed tasks:
- Assistance with drafting welcome letters for new UNEP FI members and the documentation that goes to new members.
- Assist to research about new members’ revenue, total assets and premiums.
- Collect and enter data for various members especially new members in the CRM.
- Liase with new members to request documentation required inorder to set them up in the CRM.
- Answers questions and provide assistance to new members as needed.
- Create new member’s profile in the CRM
- Maintain members information in the CRM
- Assist with maintaining UNEP FI database.
- Asist the signatory relations manager to update the FI website

Qualifications/special skills

Skills: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and respond appropriately; asks questions to clarify, and exhibits interest in having two-way communication; considers all those to whom services are provided to be “clients” and seeks to see things from the clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; keeps abreast if available technology; understands applicability and limitations of technology to the work of the office; activity seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Academic Qualifications: High school diploma or equivalent. University degree in business, finance, accounting is desirable.

Experience: Two years of progressively responsible experience within the UN system, government administration, non-governmental organization, private sector or related organization or institution with experience in administration and/or finance. Extensive experience in the use of computers and standard office software (e.g. word processing, spreadsheets, slide presentations). Experience with Umoja is an asset.

Language: English and French are the working languages of the United Nations Secretariat. For this post, spoken and written English is essential. Knowledge of French is an advantage.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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