Job Opening

Posting Title: INTERN - FLEXIBLE WORKPLACE SUPPORT, I (Temporary Job Opening)
Job Code Title: INTERN - ADMINISTRATION
Department/Office: United Nations Office at Geneva
Duty Station: GENEVA
Posting Period: 20 November 2019 - 20 December 2019
Job Opening Number: 19-Administration-UNOG-127123-J-Geneva (A)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

As part of the Strategic Heritage Plan (SHP) a New Permanent Office Building of approximately 22,371 m2 with full implementation of flexible workspace strategies is being constructed at the premises of the Palais des Nations. The interior layout of the New Permanent Office Building was designed from the outset to accommodate predominantly open workspaces, incorporating the built-in flexible infrastructure, necessary to accommodate various groups of occupants both during the initial utilization of the building as a swing space and in its final occupancy configuration. In this context, the internship focuses on the customization of the furniture layout in the New Permanent Office Building, thereby catering to different client needs and maximizing staff welfare and productivity.

The internship position is located in the Strategic Heritage Plan (SHP), Division of Administration, United Nations Office at Geneva. The intern will report to the Chief, Design and Construction, SHP.

The internship is for a duration of six months on a full-time basis.

The internship is UNPAID.

Responsibilities

The internship offers an opportunity to participate in the day-to-day tasks related to the realization of key architecture and change initiatives within a large-scale project impacting the workplace and ways of working of UN staff. The key missions include assisting the project team in the implementation of a Furniture Mock-Up, a Flexible Working Pilot and the development of a “Flexible Workplace” User Manual.

The duties of the intern may include, but are not limited to:
Furniture Mock-Up:
-Assists the SHP team during the end user mock-up tours, describes the furniture features and intent, explains the scoring methodology and user questionnaire as well as gathers and analyses questionnaire data after end user visits;
-Supports the SHP team in their communication with stakeholders, ensuring the catalogue of furniture usable in their areas as well as other available options are clearly explained;
-Assists in organising and attends team meetings with stakeholders, incl. formulating and sending of invites, collecting stakeholder feedback, preparing meeting minutes and performing document management;
-Contributes to the sign-off of the furniture layouts by stakeholders and to the finalization of purchase orders, trains key partners and UN staff on the use and ergonomics of the selected furniture, with a focus on the safety and security aspects.

Drawings update:
-Assist the implement on CAD drawings of the furniture.
-Assist the BIM manager to update the interior layouts.

Flexible Working Pilot:
-Assists staff during their installation in the pilot offices and acts as a point of contact between the Information, Communication & Technology Service, the Facilities Management Service and the SHP project team;
-Participates in development of questionnaires and collects feedback on pre- and post-occupancy evaluations;
-Analyses feedback and contributes to “Flexible Workplace” User Manual content development.

“Flexible Workplace” User Manual:
-Assists in organising and attends meetings with key partners involved in the development of the “Flexible Workplace” User Manual, attends meetings and collects feedback;
-Assists in the drafting of the “Flexible Workplace” User Manual;
-Assists in defining the selection criteria for identifying “change champions” in each end users’ group and trains end users on the “Flexible Workplace” User Manual;
-Helps preparing staff for the upcoming change in their ways of working, sensitizes staff on the Flexible Workplace and provides necessary trainings;

Competencies

CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING & ORGANISING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

PROFESSIONALISM: Very good attention to detail; conceptual skills and ability to conduct independent research, identify issues and summarize diverse information; shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; good understanding of the UN's mission and organizational set-up.

Education

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:

- Applicants must meet one of the following requirements:
(a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or (c) have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one-year period of graduation;

- Be computer literate in standard software applications. Training/experience in architectural software such as Revit and BIM would be desirable;

- Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;

- Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

Applicants are not required to have professional work experience for participation in the Programme. Are you a student in a Bachelor’s (final year), Master’s or Ph.D. Programme or equivalent, or have you completed a degree and are able to commence an internship within a year of graduation?
Will you be able to cover the cost of travel including visa, accommodation and other living expenses for the duration of the internship?
Are any of your siblings, children or parents employed by the United Nations Secretariat?
Is your field of study closely related to the type of internship you are applying for?
Some experience in workplace settings, space planning, ergonomics and health and safety is desired.
Experience in user training and communication would be an asset.
An understanding of the challenges of new working environments is desirable.
Previous involvement with and exposure to space management, furniture features and workplace change management would be an asset.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English or French are required for the internship. Knowledge of an additional official UN language is an asset.

Arabic, Chinese, English, French, Russian and Spanish are the Official languages of the United Nations Secretariat.

Assessment

Assessment method may include an interview.

Special Notice

Completed online application (Cover Note and Personal History Profile) is required.
Incomplete applications will not be reviewed.

The cover note must include:
- Date of availability.
- Title of degree you are currently pursuing.
- Graduation date (when will you be/have graduating/graduated from the programme?).
- IT skills and programmes that you are proficient in.
- Top three areas of interest.
- Explain why you are the best candidate for this specific internship.
- Explain your interest in the United Nations Internship Programme.

In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references.

Due to the high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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