Job Opening

Posting Title: LOGISTICS ASSISTANT, FS5 (Temporary Job Opening)
Job Code Title: LOGISTICS ASSISTANT
Department/Office: AU/UN Hybrid Operation in Darfur
Duty Station: EL FASHER
Posting Period: 02 December 2019 - 09 December 2019
Job Opening Number: 19-Logistics and Supply Chain-UNAMID-127854-J-El Fasher (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located within the African Union / United Nations Hybrid Operation in Darfur (UNAMID). The Logistics Assistant will be based in El Fasher and reports to Deputy Chief of Service Delivery.

Responsibilities

Within limits of delegated authority, the Logistics Assistant will be responsible for the following duties:

Logistics Support and Coordination

• Participates in generating an effective and efficient logistics planning and coordination with all mission logistics related stakeholders and clients under the guidance of Deputy Chief of Service Delivery;
• Liaise with Military Contingents, FPU, UNPOL and substantive personnel at the team sites level, review plans and operational requirements to deliver requisite resources in a timely and cost-effective manner.
• Reviews logistics implementation plan and operational directives to develop effective deployment plans and prioritization for goods and passenger movements;
• Participates and ensures the development of logistics emergency, contingency plans and identifies ways to overcome obstacles when delivering goods;
• Prepare logistics reports based on accurate and up-to-date information and data received from all relevant counterparts and distribute them according to requirements;
• Guide and supervise the work of new/junior logistics assistants/staff; Ensure that supervised staff members are adequately trained and cross-trained;
• Act as Service Delivery focal point for supporting different team sites as tasked by Deputy Chief of Service Delivery;

Transport/Movement Management
• Coordinates the provision of ad-hoc transportation requirements including staff movement for duty purposes and troop deployment/rotations.
• Researches and analyses operational usage and performance trends, legal, administrative and legislative requirements, supports the development of training for staff and other mission personnel as required.
• Completes periodic reports and documentation regarding provision of logistics support
• Ensures regions are fully supported with the all parts and materials as needed in coordination with the other sections and regional hubs as necessary

Asset Management
• Ensures proper storage of items in warehouse or transit
• Ensures timely issuance and delivery of material/spare parts needed for mission clients
• Conducts regular inventories of assets under their responsibility
• Assists in the process of assets disposal, including hazardous waste, through applicate methods, in compliance with all UN International and local regulations, rules and requirements.

Administration
• Act as administrative assistant to run front office of Chief of Service Delivery in a smooth manner.
• Assist in arranging the meeting and conference on behalf of Office of Chief Service Delivery
• Guide and supervise the work of office assistant.

• Performs any other duties as required.

Competencies

Professionalism: Knowledge of the Organizations rules and regulations as they pertain to the provision of logistics support; Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Education

High school diploma or equivalent is required. Recognized technical or vocational certificate in logistics, transportation or supply chain management is a requirement. A valid Driver's license, including the ability to operate a manual-transmission light vehicle in 4x4 conditions, is required.

Work Experience

A minimum of eight (8) years of progressively responsible experience in field logistics operations, supply chain management, large-scale fleet management or related area is required.

Languages

English and French are the working languages of the UN Secretariat. For the position advertised, fluency in English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available until 30/06/2020. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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