vacance de poste

Intitulé publication: HUMAN RESOURCES ASSISTANT, G5 (Temporary Job Opening)
Intitulé code d’emploi: Assistant aux ressources humaines
Département / Bureau: Commission économique pour l'Afrique
Lieu d'affectation: ADDIS ABABA
Période de candidature: 31 décembre 2019 - 13 janvier 2020
No de l’appel á candidature: 19-Human Resources-ECA-129298-J-Addis Ababa (R)
Staffing Exercise N/A
Valeurs fondamentales de l'ONU: intégrité, professionnalisme, respect de la diversité
Désolé, cet appel à candidature n'est plus disponible.
Cadre organisationnel

This position is located in Human Resources Services Section (HRSS) within Division of
Administration in the United Nations Economic Commission for Africa. The Human
Resources Assistant works under the direct supervision of Chief of Learning and
Organizational Development Unit in HRSS.
Responsibilities
Within delegated authority, the Human Resources Assistant will be responsible for the
following duties:
Recruitment and placement
•Processes applications for vacancies, including preparing and maintaining case files for
candidates, ensuring and monitoring the transfer of files of candidates between offices,
arranging for interviews, and entering data on candidates into the automated roster.
•Assists in the filling of posts, including initiating and following-up on reference checks and
academic verifications, ensuring the completion of the pre-recruitment formalities, calculating
salaries and related benefits, and preparing and dispatching offers of appointment and
Statement of Emoluments.
•Assists in the evaluation and screening of applications of candidates for secretarial, clerical
and related categories positions.
•Maintains vacancy announcement files and tracks status of vacancy announcements.
•Coordinates with Executive Offices and selected candidates on travel arrangements, visa
matters and shipment of personal effects.
•Prepares agenda and provides relevant documentation required for recruitment related
meetings.
•Prepares personnel actions.
•Advises staff on visa matters.
Administration of entitlements
•Reviews and processes requests for entitlements and claims.
•Maintains IMIS entitlements reference tables.
•Assists in the review and processing of data pertaining to conditions of service.
Staff development and career support training
•Assists in the organization and conduct of training courses and workshops.
•Provides logistics and administrative support to trainers.
Classification
•Assists in reviewing and processing requests for classification.
•Provides advice and answers general queries on classification procedures and processes.
General
•Provides general office support services; drafts and/or processes a variety of correspondence
and other communications.
•Sets up and maintains reference files/records (electronic and paper).
•Schedules appointments/meetings, monitors deadlines, etc.
•Undertakes research on a range of HR related issues and assists in the preparation of
notes/reports.
•Maintains automated database containing HR related statistics and prepares periodic reports.
•Assists in the preparation of necessary documentation for distribution to various offices,
departments and overseas offices.
•Performs a variety of administrative duties (e.g. leave recording, request for office supplies
and equipment, etc.).
•May provide guidance/training to less experienced staff.
•Performs other duties as required.
Competencies
•Professionalism: Knowledge of the human resources policies, procedures and practices and
ability to apply them in an organizational setting. Demonstrates use of initiative and makes
appropriate linkages in work requirements and anticipates next steps. Shows pride in work
and in achievements; demonstrates professional competence and mastery of subject matter; is
conscientious and efficient in meeting commitments, observing deadlines and achieving
results; is motivated by professional rather than personal concerns; shows persistence when
faced with difficult problems or challenges; remains calm in stressful situations. Takes
responsibility for incorporating gender perspectives and ensuring the equal participation of
women and men in all areas of work.
•Planning& Organizing: Develops clear goals that are consistent with agreed strategies;
identifies priority activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks and allows for
contingencies when planning; monitors and adjusts plans and actions as necessary; uses time
efficiently.
•Client Orientation: Considers all those to whom services are provided to be "clients" and
seeks to see things from clients' point of view; establishes and maintains productive
partnerships with clients by gaining their trust and respect; identifies clients' needs and
matches them to appropriate solutions; monitors ongoing developments inside and outside the
clients' environment to keep informed and anticipate problems; keeps clients informed of
progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent. Must have passed the United Nations General Service
Test (GGST) administered by Headquarters. Additional education in human resources
management, business administration or related field is highly desirable.
Work Experience
A minimum of five years of experience in human resources management, administrative
services or related area. Experience in the UN or other international organizations is highly
desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post
advertised, fluency in oral and written English is required. Knowledge of another official
United Nations language is an advantage.
Assessment
Evaluation of qualified applicants may include an assessment exercise which may be followed
by a competency-based interview.
Special Notice
Notes:
• This temporary position is available only for six months.
• A current staff member who holds a fixed-term, permanent or continuing appointment may
apply for temporary positions no more than one level above his or her current grade.
However, a current staff member who holds an appointment at the G-6 or G-7 level may also
apply to temporary positions in the Professional category up to and including the P-3 level,
subject to meeting all eligibility and other requirements for the position. A staff member
holding a temporary appointment shall be regarded as an external candidate when applying
for other positions, and may apply for other temporary positions at any level, subject to
section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary
appointment in the General Service or related categories may only apply to positions within
those categories. For full information on eligibility requirements, please refer to section 5 of
ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General
Assembly further "stressed that the Secretary-General should not recur to the practice of
temporarily filling posts in the Professional and higher categories with General Service staff
members who have not passed the General Service to Professional category examination other
than on an exceptional basis, and requests the Secretary-General to ensure that temporary
occupation of such posts by the General Service staff shall not exceed a period of one year,
effective 1 January 2013…" Consequently, eligible candidates in the General Service or
related categories for temporary job openings in the Professional category that have not
passed the competitive examination may be selected only on an exceptional basis endorsed by
the Office of Human Resources Management where no other suitable candidate could be
identified.
•Upon separation from service, including, but not limited to, expiration or termination of, or
resignation from, a fixed-term, continuing or permanent appointment, a former staff member
will be ineligible for re-employment on the basis of a temporary appointment for a period of
31 days following the separation. In the case of separation from service on retirement, a
former staff member will be ineligible for re-employment for a period of three months
following the separation. This equally applies, mutatis mutandis, with respect to a former or
current staff member who has held or holds an appointment in another entity applying the
United Nations Staff Regulations and Rules and who applies for a temporary position with the
Secretariat.
•Subject to the funding source of the position, this temporary job opening may be limited to
candidates based at the duty station.
•While this temporary assignment may provide the successful applicant with an opportunity to
gain new work experience, the selection for this position is for a limited period and has no
bearing on the future incumbency of the post. An external candidate selected for this position
is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as
amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is
recruited in the Professional and above categories on a temporary appointment, and placed on
a position authorized for one year or longer may not apply for or be reappointed to his/her
current position within six months of the end of his/her current service. This provision does
not apply to staff members holding temporary appointments and placed on positions
authorized for one year or more in duty stations authorized for peacekeeping operations or
special political missions.
•The expression "Internal candidates", shall mean staff members who have been recruited
after a competitive examination under staff rule 4.16 or after the advice of a central review
body under staff rule 4.15.
•Please note that candidates will be required to meet the requirements of Article 101,
paragraph 3, of the Charter as well as the requirements of the position. The United Nations is
committed to the highest standards of efficiency, competence and integrity for all its human
resources, including but not limited to respect for international human rights and humanitarian
law. Candidates may be subject to screening against these standards, including but not limited
to whether they have committed, or are alleged to have committed criminal offences and/or
violations of international human rights law and international humanitarian law.
•For information on special post allowance, please refer to ST/AI/1999/17. For more details
on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
•The Staff Regulations, Staff Rules and administrative issuances governing staff appointments
can be viewed at: http://www.un.org/hr_handbook/English

Responsabilités

Within delegated authority, the Human Resources Assistant will be responsible for the following duties:

Recruitment and Placement:
•Processes applications for vacancies, including preparing and maintaining case files for candidates, ensuring and monitoring the transfer of files of candidates between offices, arranging for interviews, and entering data on candidates into the automated roster;
•Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments;
•Assists in the evaluation and screening of applications of candidates for secretarial, clerical and related categories positions;
•Maintains vacancy announcement files and tracks status of vacancy announcements;
•Coordinates with Executive Offices and selected candidates on travel arrangements, visa matters and shipment of personal effects;
•Prepares agenda and provides relevant documentation required for recruitment related meetings;
•Prepares personnel actions;
•Advises staff on visa matters;

Administration of Entitlements
•Reviews and processes requests for entitlements and claims;
•Maintains Umoja entitlements reference tables;
•Assists in the review and processing of data pertaining to conditions of service.

Staff Development and Career Support Training:
•Assists in the organization and conduct of training courses and workshops;
•Provides logistics and administrative support to trainers.

General
•Provides general office support services; drafts and/or processes a variety of correspondence and other communications;
•Sets up and maintains reference files/records (electronic and paper);
•Schedules appointments/meetings, monitors deadlines, etc.
•Undertakes research on a range of HR related issues and assists in the preparation of notes/reports;
•Maintains automated database containing HR related statistics and prepares periodic reports;
•Assists in the preparation of necessary documentation for distribution to various offices, departments and overseas offices;
•Performs a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.);
•May provide guidance/training to less experienced staff;
•Performs other duties as required.

Compétences

•Professionalism: Knowledge of the human resources policies, procedures and practices and ability to apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is
conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

•Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Formation

High school diploma or equivalent is required. Must have passed the United Nations General Service Test (GGST) administered by Headquarters. Additional education in human resources
management, business administration or related field is highly desirable.

Expérience professionnelle

A minimum of five years of experience in human resources management, administrative services or related area is required.
Experience in the UN or other international organizations is highly desirable.

Connaissances linguistiques

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Méthode d'évaluation

Evaluation of qualified applicants may include an assessment exercise which may be followed by a Competency Based Interview.

Notice spéciale

Temporary appointment to this position is limited to 31 December 2020 as it may be impacted by GSDM. The extension of appointment of the selected candidate will be contingent on the funding of this post. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.

Recruitment for this position is done on a local basis. Priority consideration for this job opening will be given to the staff members of the United Nations Secretariat who serve in the duty station specified in the job opening, and hold a fixed-term appointment without service limitation to a specific entity or with service limitation to the entity advertising this position. Other candidates who are exceptionally considered and selected for this job opening may only be employed on the basis of a temporary appointment. Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat. Having passed the Administrative Assessment Support Test (ASAT) in English at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY may be recognized in place of the GGST, pending confirmation of validity.


The United Nations is Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

An impeccable record for integrity and professional ethical standards is essential.

For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 30 November 2018, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belarus, Belize, Brazil, Brunei Darussalam, Cabo Verde, Cambodia, Central African Republic, China, Comoros, Cyprus, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Indonesia, Islamic Republic of Iran, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Montenegro, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Republic of Korea, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, Sao Tome and Principe, Saudi Arabia, Solomon Islands, South Sudan, Suriname, Syrian Arab Republic, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela.

A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further "stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…" Consequently, eligible candidates in the General Service or
related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.

Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member
will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.

Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement."

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.

The expression "Internal candidates", shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.

Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.

The Staff Regulations, Staff Rules and administrative issuance governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English. Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.

Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

Charte des Nations Unies

Aux termes du paragraphe 3 de l’Article 101 de la Charte des Nations Unies, la considération dominante dans le recrutement du personnel doit être la nécessité d’assurer à l’Organisation les services de personnes possédant les plus hautes qualités de travail, de compétence et d’intégrité. Aucun candidat ne sera pris en considération par l'ONU s’il s'est rendu coupable de violation du droit international des droits de l'homme ou du droit international humanitaire, d'exploitation sexuelle, d'atteinte sexuelle ou d'infraction autre qu'une infraction mineure au code de la route, ou s'il existe des motifs raisonnables de croire que le candidat a été impliqué dans la commission de l'un de ces actes. L’expression « exploitation sexuelle » désigne le fait de profiter ou de tenter de profiter d’un état de vulnérabilité, d’un rapport de force inégal ou de rapports de confiance à des fins sexuelles, y compris mais non exclusivement en vue d’en tirer un avantage pécuniaire, social ou politique. L'expression « atteinte sexuelle » désigne toute intrusion physique à caractère sexuel commise par la force, sous la contrainte ou à la faveur d’un rapport inégal, ou la menace d’une telle intrusion.

Sera dûment prise en considération l'importance d'un recrutement effectué sur une base géographique aussi large que possible. Aucune restriction ne sera imposée par l'Organisation à l'accès des hommes et des femmes, dans des conditions égales, à toutes les fonctions, dans ses organes principaux et subsidiaires. Le Secrétariat de l'Organisation des Nations Unies est un espace non-fumeurs.

Les candidats sont invités à respecter scrupuleusement toutes les instructions disponibles sur la plateforme de recrutement en ligne Inspira. Pour des informations plus détaillées, ils ou elles peuvent consulter le manuel d'instructions pour le candidat, en cliquant sur le lien hypertexte « Manuels » sur le côté supérieur droit de la page d'accueil de leur compte Inspira.

Les candidatures feront l'objet d'une évaluation et d'un examen préalables sur la base des informations soumises conformément aux critères d'évaluation de l'avis de vacance de poste et aux dispositions législatives internes applicables de l'Organisation des Nations Unies, notamment la Charte des Nations Unies, les résolutions de l'Assemblée générale, le Statut et le Règlement du personnel, les textes administratives et les directives. Les candidats doivent fournir des informations exhaustives et précises conformément aux instructions fournies sur la plateforme Inspira. Une fois la candidature envoyée, aucune modification, suppression ou révision, ni aucun ajout ou changement ne pourra être fait. Il sera procédé à une vérification des références des candidats faisant l'objet d'une attention particulière pour s'assurer de l'exactitude des renseignements qu’ils ont fournis dans leur candidature.

Les avis de vacance de postes publiés sur le Portail des carrières sont retirés à 11:59 p.m. (heure de New York), le jour de la date limite de dépôt des candidatures.

Aucun frais de dossier

L’ONU NE PERÇOIT DE FRAIS À AUCUN STADE DU RECRUTEMENT (DÉPÔT OU TRAITEMENT DE LA CANDIDATURE, ENTRETIEN, FORMATION, ETC.), ET ELLE NE DEMANDE AUCUNE INFORMATION BANCAIRE.

Désolé, cet appel à candidature n'est plus disponible.
partager
Accueil | Confidentialite | Plan du site | Courriers frauduleux | Contactez-nous
Copyright 2020 United Nations. All rights reserved