Job Opening

Posting Title: Executive Secretary, D2
Job Code Title: EXECUTIVE SECRETARY
Department/Office: Department of Management Strategy, Policy and Compliance Office of the Under-Secretary-General
Duty Station: NEW YORK; NEW YORK;
Posting Period: 10 January 2020 - 23 February 2020
Job Opening Number: 20-Administration-DMSPC OUSG-129483-D-New York (G)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the Secretariat to the Fifth Committee and Committee for Programme Coordination, Office of the Under-Secretary-General for Management Strategy, Policy and Compliance (OUSG/DMSPC).
The Department of Management Strategy, Policy and Compliance, based out of UN Headquarters in New York, plays a critical role in realizing the Secretary-General’s vision of a more agile, effective, transparent, accountable, decentralized and people-focused United Nations that supports renewed vitality and innovation and that empowers management, staff and partners to better deliver on organizational mandates. The incumbent of the position reports to the Under-Secretary-General for Management Strategy, Policy and Compliance.

Responsibilities

Under the overall guidance and direction of the Under-Secretary-General for Management Strategy, Policy and Compliance, the incumbent is responsible for the overall planning, development, management, coordination and delivery of a full range of administrative and technical support services to the Fifth Committee (Administrative and Budgetary) of the General Assembly and the Committee for Programme and Coordination. The Executive Secretary will be responsible for the following duties:

-Directs all the activities of the Secretariat of the Fifth Committee and CPC, reviews policies and practices, organises processes for recommendations to fill vacancies in subsidiary and other appointments and ensures effective and efficient delivery of administrative and technical services to those two major subsidiary organs of the GA in all aspects of their respective mandates.
-Provides strategic guidance to the Bureau of each Committee, determine and analyse their workloads, organize their various annual and resumed sessions, supervise the preparation and scheduling of meetings and agendas, status of documentation, advise the presiding officer on the application of the Rules of Procedures and the organisation’s regulatory framework.
-Coordinates the work programme of oversight bodies reporting to the Fifth Committee. In organizing and managing the proceedings in the Fifth Committee and CPC, in cooperation and coordination with the substantive entities, the incumbent ensures that the substantive inputs to these intergovernmental bodies are translated into effective, coherent and orderly proceedings, and are responsive to legislative authorities or other appropriate mandates.
-Arranges, coordinates and supervises all necessary technical and substantive Secretariat support services, ensures that the relevant substantive entities are informed on current and foreseeable developments and relevant trends, maintains liaison with the Secretariat of the ACABQ and assists the CPC chairman at ECOSOC.
-Undertakes the programmatic/administrative tasks necessary for the functioning of the Committee Secretariat, including preparation of budgets, reporting on budget/programme performance, evaluation of staff performance (PAS), recruitment of staff taking due account of geographical balance and gender.
-Manages, guides, develops and trains staff under his/her supervision and fosters teamwork and communication among staff in the Office and across organizational boundaries.

Competencies

Professionalism - Familiarity with the financial, administrative and managerial aspects of the organisation; proven conceptual, analytical and research skills that lead to the formulation of options and recommendations; ability to provide expert advice; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; problem solving skills and ability to demonstrate balanced judgement in a politically challenging environment; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments, adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Teamwork – Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings; ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Judgement and decision-making - Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Managing performance - Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education

Advanced University degree (Master's or equivalent) in business administration, law, political affairs or international relations. A first-level degree (Bachelor's or equivalent) in the specified fields with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of fifteen years of progressively responsible experience in financial management, human resources, administration, law, international relations or programme management, of which (10) years at the international level is required.
At least three years of senior managerial experience leading and managing teams is required.
Experience in the provision of substantive support to intergovernmental processes and legislative machinery in an international organisation is required.
Experience in application of the relevant rules of procedures of the General Assembly and the Economic and Social Council (ECOSOC) is desirable.
Experience with the Financial Regulations and Rules of the United Nations (or comparable international organization) and the Rules Governing the Programme Planning, the Programme Aspects of the Budget, the Monitoring of Implementation, and the Methods of Evaluation (PPBME) is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official UN language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31 October 2019, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brazil, Brunei Darussalam, Cabo Verde, Cambodia, Central African Republic, China, Comoros, Cuba, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Islamic Republic of Iran, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Republic of Korea, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, San Marino, Sao Tome and Principe, Saudi Arabia, Solomon Islands, South Sudan, Suriname, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela.

Staff members appointed to the current position are required to submit a financial disclosure statement upon assignment or appointment and annually thereafter.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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