Job Opening

Posting Title: CHIEF OF STAFF, D1
Job Code Title: CHIEF OF STAFF
Department/Office: United Nations Mission Integrated Office in Haiti
Duty Station: PORT-AU-PRINCE
Posting Period: 08 January 2020 - 06 February 2020
Job Opening Number: 20-Political Affairs-BINUH-129691-R-Port-au-Prince (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the United Nations Integrated Office in Haiti (BINUH). The United Nations Security Council adopted resolution 2476 (2019) authorizing the mandate of BINUH which is to advise the Government of Haiti in promoting and strengthening political stability and good governance, including the rule of law, preserving and advancing a peaceful and stable environment, including through supporting an inclusive inter-Haitian national dialogue, and protecting and promoting human rights; and assist the Government of Haiti with its efforts to plan and execute free, fair, and transparent elections; reinforce the capacity of the Haitian National Police (HNP), including through training on human rights and crowd control, to respond to gang violence and sexual and gender-based violence, and to maintain public order; Develop an inclusive approach with all sectors of society to reduce community violence and, in particular, gang violence; Address human rights abuses and violations and comply with international human rights obligations; Improve Penitentiary Administration management and oversight of prison facilities to ensure proper treatment of detainees in accordance with international standards; and strengthen the justice sector, including by adopting and implementing key legislation to promote justice sector reform, improving internal oversight and accountability, particularly as related to corruption, addressing prolonged pretrial detention, and ensuring merit-based judicial appointments and the timely renewal of judicial mandates.

The Chief of Staff will be based in Port-au-Prince, Haiti and within delegated authority, the incumbent will report to the Special Representative of the Secretary General and Head of BINUH.

Responsibilities

Within the limits of delegated authority, the Chief of Staff:

Management
•Ensures the effective direction and integrated management of all the mission’s components in line with the strategic vision and guidance of the SRSG.
•Oversee the internal management of the mission on behalf of the SRSG, including the development of, advice on the delegation of authority, the promotion of policies on management issues, including risk management.
•Facilitates the translation of policy intent and high-level direction of mission leadership into viable tasks and works with mission units and joint thematic teams of the Mission and the UNCT to ensure their effective implementation.
•Under the direction of the SRSG and within the delegated authority, oversees and coordinates core integrated processes, mechanisms and management teams that enable the integrated delivery of the mission’s mandate.
•Oversees the activities of all entities located in the Office of the Chief of Staff or the Office of the SRSG, as appropriate and ensures timely production of the reports to the Security Council, engaging as necessary to produce a quality document.
•Serves as the focal point in the Office of the SRSG for all sensitive personnel and management issues, as well as for contacts with the Office of Internal Oversight Services and Resident Auditor.
•Serves as interface between the Office of SRSG and the Division of Mission Support on all personnel, and oversees the recruitment of senior mission management posts.
•Ensures that the mission complies with UN standards with regard to gender parity and on sexual abuse and exploitation issues.
•Ensures that managers across the mission are counselling, mentoring staff and evaluating staff.

Planning and budgeting
•Oversees Mission-wide planning processes, ensuring coherence is maintained between mandated tasks, component plans/concepts of operations and, where appropriate, United Nations-system-wide integrated planning processes (such as Integrated Strategic Frameworks), as required by policies, guidelines and best practices on planning, in particular the Integrated Assessment and Planning policy (IAP) and risk management, and incorporates mandated cross-cutting issues, such as gender mainstreaming, and supervises and provides managerial guidance to mission planning staff to this effect.
•Ensure the proper conduct of processes critical to the delivery of mandate implementation, particularly strategic planning, policy coordination and senior level decision-making.
•The Chief of Staff also ensures a clear understanding between the substantive priorities and support capacities; and liaises with all components to advise and ensure the use of best methods for achieving the objectives and priorities of the operation/mission. Facilitates the translation of policy intent and high-level direction by leadership of the operation/mission into viable work plans, and works with components to ensure the implementation of those work plans.
•Assists the SRSG on matters having to do with Delegation of Authority.
•In coordination with the Chief Mission Support, ensures an integrated approach to the budget process, including alignment with strategic and operational plans and adequate provisions to meet resource requirements, and oversees the process as it relates to substantive mission components.
•Periodically reviews, with the mission leadership team, the delivery of component work plans, identifying necessary adjustments to mission plans and/or revised assumptions, as appropriate.
•May introduce new approaches in operational planning to included proposals for reshaping mission teams to ensure the smooth delivery of mission mandate.

Policy
•Provides guidance on United Nations policies and procedures.
•Coordinates the development and implementation of cross-cutting and management policies among the various components of the Mission, and liaises with the United Nations Country Team on the same, when required, and in coordination with the Deputy SRSG/HC/RC, as appropriate.
•Ensures that advice and information on cross-cutting issues is coordinated with all relevant components of the Mission prior to submission to the SRSG.

Reporting, communications and information management
•Ensures effective functioning of coherent communications structures and systems and serves as the focal point for communication with United Nations Headquarters in New York.
•Oversees mission-wide, integrated procedures and systems for information analysis and management, including intra-mission information sharing, reporting requirements, security classification, records management and publication of Intranet content.
•Provides direct oversight to the Legal Officer and the Public Information Unit of the Mission.
•Oversees the implementation of knowledge management approaches throughout the mission, such as handover notes, after-action reviews and end-of –assignment reports.

Protocol
•In close consultation with the SRSG and Director/Chief Mission Support, facilitates discussions between the mission and national government on issues related to mission’s functions.
•Advises the SRSG on protocol matters and supervises and provides guidance on the preparation and coordination of official visits.

Competencies

Professionalism: Demonstrated ability to provide advice in a broad range of strategic, policy, management and administrative issues to senior leadership and management; lead integrated processes; and, ensure the timely delivery of a programme of work. Track record of team building, problem solving and continuous organizational improvement for effective programme delivery; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.

Accountability: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards, operates in compliance with organizational rules and regulations, supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of work unit, where applicable.

Managerial Competencies
Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; appraises performance fairly.

Education

Advance university degree (Master’s degree or equivalent) in one of the following disciplines: international relations, political science, business administration, public administration, management, law, or military studies. A first university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advance university degree.

Work Experience

A minimum of 15 years of progressively responsible experience in such areas as: political, social, civil, military or legal affairs; public or business administration; or management is required
A proven track record of leadership and management in multicultural settings, including coordination of interdisciplinary teams is required.
Experience in both inter-agency and operational planning and analysis is highly desirable.
Experience serving in a senior advisory or managerial capacity at the United Nations Headquarters or in a United Nations field operation is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in English (both Oral and written) is required. Knowledge of French is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Evaluation of qualified candidates may include an assessment exercise which may be followed by a skill-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Home | Privacy notice | Site map | Fraud alert | Contact Us
Copyright 2020 United Nations. All rights reserved