Job Opening

Posting Title: Individual Contractor to support the post-2020 global biodiversity process for the Division of Implementation Support
Department/Office: United Nations Environment Programme
Duty Station: MONTREAL
Posting Period: 22 January 2020 - 03 February 2020
Job Opening Number: 20-United Nations Environment Programme-130491-Individual Contractor
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Result of Service

Successfully performs the full range of office management and administrative support services at the Division level, working under minimal supervision. Effectively tracks, monitors and provides quality control of key deliverables. Effectively organizes and manages records and data. Discretely handles confidential material/matters. Appropriately applies relevant policies, guidelines, procedures and processes. Establishes effective working relationships with internal and external contacts at all levels.

Work Location

Montreal

Expected duration

Three months.

Duties and Responsibilities

Organizational setting

The United Nations Environment Programme is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. At the 1992 Earth Summit in Rio de Janeiro, world leaders agreed on a comprehensive strategy for 'sustainable development'. The Convention on Biological Diversity was opened for signature in Rio in 1992. The Convention has three main objectives: the conservation of biological diversity, the sustainable use of its components, and the fair and equitable sharing of the benefits arising from the use of genetic resources. The Secretariat of the Convention on Biological Diversity (SCBD) is located in Montreal and is administered by United Nations Environment Programme. Its main tasks are to arrange for and service meetings of the Conference of the Parties, including preparation of pertinent documentation, operation of the central node of the clearing-house mechanism, liaison and coordination with other international bodies and processes and, in close collaboration with these partners, the provision of technical support for the effective implementation of the Convention.

Duties and responsibilities

Under the direct supervision of the Principal Officer of the Implementation Support Division (ISD), the incumbent will perform the following:

1) Provide substantive and logistical support for the organization of, meetings, including various regional consultations on the Post-2020 Global Biodiversity Framework: Assist in the preparation and editing of the agendas and documents for presentation at meetings and conferences and for publication; Compile data/inputs from Programme Officers for the preparation of reports; Exercise quality control functions for all outgoing documents; Proofread and edit texts for adherence for format, grammar, punctuation and style. Use standard word processing package to produce a wide variety of complex documents and reports. Manage and update internal databases (such as CBD database); Communicate with meeting participants; Provide conference servicing assistance at meetings.

2). Provide support the Principal Officer of the Implementation Support Division in leading the policy branch of the Post-2020 Global Biodiversity Framework Process; Participate in Post-2020 task team meetings

3). Maintain files on all correspondence and documents; Draft correspondence and type in English and French, letters, notifications, documents and reports into final form; Review and perform quality-control of outgoing correspondence and documents and ensure conformity with standard UN formats, practices and procedures.

4). Undertake other tasks as required.

Qualifications/special skills

Competencies

Professionalism: Understanding the functions and organization of UNEP, the Office,
organizational structure and respective roles of related units. Demonstrates ability to apply judgement in context of assignments given; Resourceful with ability to deal proactively and tactfully with other divisions; Ability to undertake research and gather information from standard sources; Ability to identify, extract and analyze a range of data; Shows pride in work and in achievements; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.

Communication: Speaks and writes clearly and effectively; Ability to work harmoniously as part of an international multicultural team; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals;
Solicits input by genuinely valuing others' ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Academic Qualifications: High school diploma or equivalent is required. Supplementary training in administration, project management or other relevant field is desirable.

Experience working in an international organization and/or environmental field is desirable.

Experience in researching, writing and administrative functions, is required. Proven ability to write clearly and concisely. Ability to work quickly, accurately and independently in a fast-paced environment.

Languages: English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Additional Information

SPECIAL CONDITIONS

Applicants should be Canadian residents or citizens or have permission to work in Canada.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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