Job Opening

Posting Title: EDITORIAL ASSISTANT, G5
Job Code Title: EDITORIAL ASSISTANT
Department/Office: Department for General Assembly and Conference Management
Duty Station: NEW YORK
Posting Period: 12 February 2020 - 13 March 2020
Job Opening Number: 20-Language-DGACM-131643-R-New York (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The position is located in the Journal Unit, Meetings Management Section (MMS), Central Planning and Coordination Division (CPCD), Department for General Assembly and Conference Management in New York. The Journal Unit is responsible for the daily preparation and publication of the UN Journal. The UN Journal is a complete picture and historical record of the life of United Nations Headquarters on any given day – what meetings are being held, when and where, what topics are being discussed and what documents are the basis of those discussions. The incumbent reports to the Chief of Journal Unit.

Responsibilities

Under the general supervision of the Supervisor and the guidance of the Journal Project Manager, the incumbent is responsible for the daily preparation including proofreading and correction of the Journal of the United Nations in English and in French in the Journal website.
•Assists in producing the digital journal via the Journal Content Management System (JCMS) platform.
•Assists in screening all text submitted for Journal publication in order to ensure compliance with submission standards and regulations and to ensure a timely publication of the Journal in all six official languages of the United Nations.
•Monitors verifies accuracy for incoming and outgoing texts in the Journal e-mail as well as JCMS in-box for initial translation to French and informs supervisor of technical problems or concerns for the translation.
•Assists and inform of incoming elements and tracking the workflow; format the elements and keeps all concerned informed of changes in processing schedules and transmits corrections made by author departments/divisions to texts in process via JCMS.
•Screens, edits, revises in English and French, the draft copy of the publication following editing rules, terminology bulletins and guidelines using eLuna, ODS, dtSearch and UNTERM.
•Acts as focal point for gDoc, JCMS and social media (Twitter and Facebook).
•Provides reference assistance to co-workers and supervisor as needed.
•Maintains the Unit’s reference collection of UN documents, publications and other reference materials, including special databases in the shared file system for easy reference.
•Ensures that all staff in the Unit, including temporary staff, has basic computer equipment, software, telephone and e-mail services; takes charge of all arrangements connected with this task.
•Provides basic computer technical support to all staff in the Unit; performs basic troubleshooting functions in a timely manner; maintains contact with Business Analysis Section (BAS) and reports problems to the BAS Journal Support Team when required.
•Performs general office support functions for the Unit, and take minutes of the meetings held by the Unit.
•Carries out other tasks requested by the Supervisor or the Project Manager; covers other General Service staff functions when a staff member is absent.

Competencies

•Professionalism: Knowledge of UN documentation, the document processing chain and relevant operational and administrative procedures, UN editorial policies and practices, terminology and reference standards or that of a similar international organization. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; to be able to work on afternoon/evening shift from 1 p.m. to 9 p.m. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

•Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

•Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent

Work Experience

A minimum of five years of experience in composing, formatting, proofreading informal translation is required.
Experience with online search desirable.
Experience in social media tools desirable.
Experience in providing reference or technical support to language staff is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in French and English is required. Knowledge of another official United Nations language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The Journal Unit works from 1:00 p.m. to 9:00 p.m. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat.
Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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