Job Opening

Posting Title: ASSOCIATE FINANCE OFFICER, P2
Job Code Title: ASSOCIATE FINANCE OFFICER
Department/Office: United Nations Assistance Mission in Afghanistan
Duty Station: KUWAIT
Posting Period: 12 February 2020 - 26 February 2020
Job Opening Number: 20-Finance-UNAMA-131712-F-Kuwait (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in the United Nations Kuwait Joint Support Office (KJSO). The incumbent will report to the Chief Finance Officer in KJSO.

Responsibilities

Within delegated authority and under the direct supervision of the Chief Finance Officer, the Associate Finance Officer will be responsible for the following duties:

Internal Controls
•Manage the activities of the Internal Controls Unit and manage staff performance.
•Ensure completeness of internal controls monitoring procedures across all KJSO functions and business processes.
•Perform ongoing risk analysis and assign controls to mitigate or counter those risks.
•Perform regular ongoing monitoring activities to confirm controls are operating as prescribed and issue periodic reports to CFO with recommendations for remedial actions agreed with process owners for any control lapses.
•Follow up on recommendations to ensure complete remediation of controls concerns and
lapses by line managers and process owners.
•Submit monthly reports to CFO for review and subsequent submission to Chief KJSO.
•Ensure process documentation is updated as and when procedures and practices are changed.


Financial Reporting
•Ensure that monthly and yearly closing procedures are performed in Umoja ERP, including verifying fixed assets, processing AuC reports, recording accrual entries etc.
• Analyze complex/unusual accounting transactions and difficult claims for travel, invoices
and entitlement matters, etc. and make recommendations to the Unit Chief on appropriate follow-up procedures.
• Review and reconcile all open-item-managed (OIM) accounts, including the Accounts Monitoring Dashboard, and investigate erroneous/invalid entries to take appropriate corrective accounting action.
• Review of cost recovery transactions before issue of invoice to agencies through Service Delivery Module and generate periodic reports to review the agencies/mission’s balances.
• Perform bank reconciliation and record bank charges, revaluation, exchange rate between the bank and UN rates and other transactions.
• Review prior and current budget period commitments for review, recommitment and
cancellation of outstanding commitments.
• Review UNDP financial Atlas reports for accuracy, ensure reconciliation with UN Donor SCA balances in Umoja and execute monthly or yearly clearing entries in Umoja.
• Check and post all obligations issued by other units in Umoja.
• Coordinate with agencies and other organizations to settle invoices/debit advices received or send invoices/debit advices, ensuring payments are made and accounts effectively reconciled.

Budget
• Prepare supporting documents (narrative and supporting tables) with respect to finalization
of cost estimates and budget proposals, in terms of staff and non-staff requirements.
• Ensure that expenditure reports are generated from Umoja; analyze extracted information and find solutions to any highlighted areas of concern.
• Assist CFO in the elaboration and coordination of resource requirements for budget submissions.
• Coordinate and ensure support to CFO with respect to budget reviews of relevant intergovernmental and expert bodies.
• Monitor expenditures generated in UMOJA/SAP and compare with approved budget;
prepare adjustments as necessary.
• Assist in preparation of budget performance submissions and finalization of budget
performance reports, highlighting variances between approved budgets and actual
expenditures.
• Review status of relevant expenditures and compare them with the approved budget;
monitor integrity of various financial databases.

Competencies

Professionalism: -Knowledge of accounting, finance and budget functions and treasury operations. Great ability to analyze and apply data across the full range of finance, accounting and budget functions.
-Demonstrated use of initiative and ability to make appropriate linkages in work processes and anticipate next steps showing skills and ability to analyse and interpret financial data demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organisation: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

An advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, or a related field is required. A first-level university degree in combination with an additional two years of qualifying work experience may be accepted in lieu of the advanced university degree.

Work Experience

At least 2 years of progressively responsible experience within the United Nations system or in the private sector at the national or international level in accounting, budgeting or financial
management is required.
Depth knowledge of IPSAS and experience in ERP are required.
Experience in Accounting and Reporting is desirable.
Experience in Internal Control and Audit is desirable.
Experience in a UN Peacekeeping Mission is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required.

Assessment

Evaluation of qualified candidates may include an informal interview.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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