Job Opening

Posting Title: REQUISITIONS ASSISTANT, G5 (Temporary Job Opening)
Job Code Title: REQUISITIONS ASSISTANT
Department/Office: United Nations Assistance Mission for Iraq
Duty Station: BAGHDAD
Posting Period: 13 February 2020 - 27 February 2020
Job Opening Number: 20-Logistics and Supply Chain-UNAMI-131974-J-Baghdad (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Org. Setting and Reporting

This position is located in the Acquisition Planning and Requisitioning unit within the United Nations Assistance Mission for Iraq (UNAMI), Baghdad. The Requisitions Assistant reports to the Head of Acquisition Planning and Requisitioning unit.

Responsibilities

Under the overall guidance and supervision of the Head of the Acquisitions Planning and Requisitioning unit, the incumbent will perform the following duties:

• Prepares requisitions for diverse services and commodities (e.g. information technology and communication equipment, vehicles, medical equipment and supplies, food rations, fuel, construction and building maintenance materials, furniture and fixtures, stationery and office supplies, etc.) in a timely manner in accordance with the guidance of the Requisitions Officer and monitors status of requisitioning and procurement processes of assigned categories, resulting into an optimal delivery schedule to meet mission's requirements.
• Keeps relevant internal databases and files up to date in order to keep track of any contractual agreements and informs the various stakeholders regarding the assigned categories.
• Selects correct items from the Material Master when raising shopping carts in order to buy items from catalogues related to global or regional systems contracts.
• Prepares requisitions for service contracts requirements and maintenance plans in accordance with the contract terms and instructions received from the Requisitions Officer.
• Verifies that all requisitions for goods have accompanying requisitions for freight forwarding, as appropriate, and includes guidelines for suppliers for detailed packing instructions and delivery plan by destination.
• Applies adequate lead times from requisitioning so that realistic foreseen delivery dates are duly inserted in the requisitions, also ensures that all requisitions are in compliance with contract terms and agreed delivery schedules.
• Interacts with internal stakeholders, such as the technical units within Service Delivery and Supply Chain Sections, to obtain technical specifications, e.g. Statements of Work (SOWs), Terms of Reference (TOR), etc., for various services and commodities not available from existing stock or systems contracts, ensures completeness of the requirement and technical evaluation criteria.
• Liaises with Procurement unit regarding the procurement process for raised requisitions and maintains relevant internal databases and overviews in order to keep track of outstanding requisitions and keeps the various stakeholders informed of their status.
• Alerts requisitions officer and Acquisitions Planning and Requisitioning unit of any recurring requirements in order to optimize the requisitioning and supply chain management process while avoiding duplicate requirements.
• Adheres to mission policies and procedures, including Standard Operating Procedures (SOPs), guidelines and instructions governing the requisitioning and procurement processes.
• Supports internal control systems, including maintenance of accurate and complete accounting, reports all electronic/hard copy records for quality control purposes and ensures proper audit trail.
• Performs other duties as requested.

Competencies

Professionalism: Ability to apply good judgement in the context of assignments given to and respond appropriately when difficulties or conflicts arise, tact and discretion in dealing with high ranking officials and with extremely confidential matters. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High school diploma or equivalent is required.

Work Experience

A minimum of five years of progressively responsible professional experience in administration, and in any stage of the (purchasing process, procurement, requisitioning, reporting and specification writing) or in a similar position in other international/national organizations or related field is required.
Experience within UN system is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in both English and Arabic is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
Home | Privacy notice | Site map | Fraud alert | Contact Us
Copyright 2020 United Nations. All rights reserved