Job Opening

Posting Title: FINANCE ASSISTANT, G5
Job Code Title: FINANCE ASSISTANT
Department/Office: United Nations Human Settlements Programme
Duty Station: NAIROBI
Posting Period: 02 April 2020 - 01 May 2020
Job Opening Number: 20-Finance-UN-HABITAT-132530-R-Nairobi (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. This post is located in the Finance and Budget Unit, Management, Advisory and Compliance Service, UN-Habitat at the Nairobi duty station.

Responsibilities

Under the general guidance of Financial Management Officer and direct supervision of the Associate Finance Officer, the incumbent will perform the following functions:

1. Programme and Financial Management:- Create budget revisions and allotments in Umoja and other financial systems as appropriate; Provide finance and administrative support to the various units and projects; Produce annual financial reports for all projects; Review and assist with clearing IOVs (Inter Office Vouchers) in liaison with Programme Management Officers (PMOs) and United Nations Office at Nairobi(UNON); Assist in the monitoring of outstanding commitments and send summary report to PMOs for their follow-up and action; For year-end closure, liaise with all PMOs to ensure that all outstanding commitments are closed and Appendix D (APND) charges are correct as possible.
2. Donor reporting:- Prepare and verify donor reports periodically and when required. Prepare and verify donor receipts with regard to contributions received by UN-Habitat.
3. Project Management and Budget:- Assist on the creation of projects and budget account coding blocks; preparation of Country Activity Reports; preparation of monthly Foundation Non-Earmarked and other fund reports including pre-investment fund reports.
4. International Public Sector Accounting Standards (IPSAS):- Assist in the compilation of IPSAS opening and closing balances in relation to revenue and in monitoring organization-wide compliance with IPSAS accrual accounting requirements in the financial systems.
5. Umoja ERP System:- Compile list of grants for Umoja upload in required templates; participate in the internal working group processes for data cleansing and validation; reconciliation of financial data to financial statements; verification of data for IPSAS compliance purposes; create and maintain grant and related master data in Umoja; analyze cash received from donors and advise on status of budget release; Assist in generating various Grant Management (GM) Reports to enhance review and monitoring of grants in good time; act as focal point for all GM related issues/queries in Umoja and liaise accordingly with PMOs or key stakeholders
6. Support to Audit and other Admin Issues:- Prepare spread sheets and other documents for internal and external auditors; Raise pre-encumbrance and obligation documents; Assist administrative assistants in preparation of donor reports for their projects; Identify deposits in bank statements as remitted by donors and other third parties and taking action and/or giving advice on the necessary accounting entries; Draft correspondence to various offices as and when the need arises.
7. Projects Accrual and Accountability Systems (PAAS):- Monitor and perform system data updating as well as report extraction functions in PAAS to enhance reliable information to end users and support financial analysis
8.Training:- Provide guidance and training to interns and new staff serving in the division.
9.Perform other duties as may be assigned.

Competencies

Professionalism: Ability to perform a broad range of administrative functions related to the work of the Finance and Budget Unit. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations and assist on a range of basic legal issues. Shows pride in work and in achievements; demonstrates professional competence; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Completion of secondary education or equivalent is required. Supplementary training in field of accounting and finance or related fields desirable. Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of
the GGST."

Work Experience

A minimum of five years work experience in the fields of Accounting, finance, programme or project administration or related area is required.
Experience with Enterprise Resource Planning (ERP) systems is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English is required. Working knowledge of other UN official languages is an asset.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Appointment against this post is for an initial period of one year and may be subject to extension. Appointment against this post is on a local basis. External candidates will be considered only when no suitable candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take up the appointment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
"Internal Applicants: When completing the form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. "
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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