Job Opening

Posting Title: INTERN - PROJECT SUPPORT, I (Temporary Job Opening)
Job Code Title: INTERN - ADMINISTRATION
Department/Office: Economic and Social Commission for Asia and the Pacific
Duty Station: BANGKOK
Posting Period: 28 February 2020 - 31 August 2020
Job Opening Number: 20-Administration-ESCAP-132851-J-Bangkok (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The Seismic Mitigation Project (SMP) Project Management Office within Division of Administration (DA) the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP), Bangkok, Thailand internship is for a period of two to six months depending on the needs of the division.

The internship is UNPAID and full-time.

Interns work five days per week (37.5 hours) under the supervision of a staff member in the division or office to which they are assigned.

Responsibilities

The internship offers an opportunity to participate in the day-to-day tasks related to the realization of key architecture and change initiatives within a large-scale project impacting the workplace and ways of working of UN staff.
The key missions include assisting the project team in the implementation of a Furniture Mock-Up, developing documents for an Activity Based Work space solution and related Change Management Activities.

Duties may include, but are not limited to:

Furniture Mock-Up:
- Assists the SMP team during the furniture mock-up tours for clients, describes the furniture features and intent to clients and assists SMP Project Manager during furniture evaluation process;
- Assists SMP team in organising meetings with stakeholders, incl. formulating and sending of invites, collecting stakeholder feedback, preparing meeting minutes and performing document management;
-Assists in the development of promotional material for the furniture solution;

Communication, Outreach, and Change management:
- Supports the SMP team in their communication with clients and stakeholders, including providing guidance on information and training materials, making presentations to all staff and coordinating workshops;
- Assists the SMP team to develop communication products such as website, posters, promotional videos, motion graphics, newsletters, and social media platforms;
-Supports the change management process by helping staff to transition to new ways of working, sensitizes staff on the Activity-Based work space Solution and provides necessary training;

Space reconfiguration:
- Assist the SMP team on the coordination, analysis, planning, design and construction of all internal office space reconfiguration, related office moves as well as all space planning for the proposed office space at the UNESCAP complex;
- Assist the SMP team to update the interior floor plan layouts;
- Assist in drawings of the space reconfiguration;

Performs other duties as required.

Competencies

The United Nations Core Competencies include:
•Communication: Ability to draft clearly and concisely, good written and oral language skills.

•Client orientation: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

•Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

•Planning & organising: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

•Professionalism: Very good attention to detail; conceptual skills and ability to conduct independent research, identify issues and summarize diverse information; shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; good understanding of the UN's mission and organizational set-up. Training/experience in design software such as Adobe creative suite, AutoCAD, Revit, and BIM would be desirable.

Education

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:
• Applicants must meet one of the following requirements:
(a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); or
(b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or
(c) have graduated with a university degree (as defined In (a) or (b) above) and, if selected, must commence the internship within a one-year
period of graduation.

•Be computer literate in standard software applications;
•Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
•Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes willingness to try and understand and be tolerant of differing opinions and views.

Education background in architect/ designer specific related field is preferable for this internship position.

Work Experience

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the internship. Knowledge of an additional official UN language is an asset. Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat. Thai language is not essential although it would be considered advantageous.

Assessment

Potential candidates will be contacted by hiring manager directly for further consideration.

Special Notice

A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.

The Cover Note must include:
•Title of degree you are currently pursuing.
•Graduation date (When will you be/have graduating/graduated from the programme?)
•IT skills and programmes that you are proficient in
•Top three areas of interest
•Explain why you are the best candidate for this specific internship
•Explain your interest in the United Nations Internship Programme

In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references.

Please note that due to the high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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