Job Opening

Posting Title: Secretary of the Pension Board, D1
Job Code Title: SECRETARY OF THE BOARD
Department/Office: United Nations Joint Staff Pension Fund
Duty Station: NEW YORK; NEW YORK;
Posting Period: 21 April 2020 - 20 May 2020
Job Opening Number: 20-Administration-UNJSPF-132990-R-New York (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in the Bureau of the Pension Board of the United Nations Joint Staff Pension Fund (UNJSPF) Office in New York. The Secretary reports directly to the Chair of the Pension Board.

Responsibilities

The Secretary of the Pension Board is responsible for the overall planning, development, management, coordination and delivery of a full range of secretariat conference management.

Overall coordination and delivery of a full range of technical and support services to the Board and its subsidiary bodies, including:

•Acts as the Secretary of the Pension Board and to its Committees and working groups;
•Provides guidance to the Chair and other Board members on procedural matters and
established practices of the Pension Board;
•Directs and coordinates under the general guidance of the Rapporteur the preparation of final sessional reports of the Pension Board, ensuring that they accurately reflect the discussions, decisions and recommendations;
•Directs the preparation of the reports of the Pension Board's subsidiary bodies in an accurate and timely manner;
•Manages the compilation of the agenda of sessions of the Pension Board and subsidiary bodies and preparation of their annual work programmes, ensuring that work complies with relevant mandates;
•Undertakes planning and administrative arrangements for all meetings, including conference space, ICT arrangements, report writers, conference officers and assistants;
•In accordance with the relevant rules of procedure of the Fund, ensures that agendas, procedural notes, work programme, minutes, reports and other documents relating to meetings of the Pension Board and its subsidiary bodies are submitted and issued;
•Manages accreditation to meetings of the Board and its subsidiary bodies;

Information management and sharing:
•Maintains contact and shares information with all parties involved;
•Maintains and updates the records and all correspondence of the Board and its subsidiary bodies, and makes them available to Pension Board members, upon request;
•Receives appeals to the Standing Committee in accordance with the Administrative Rules of the Fund;
•Ensures the effective and efficient management of the Office of the Secretary of the Pension Board, including the preparation of budgets, reporting on budget performance, and managing staff;
•Collaborates with secretaries of governing bodies on matters of mutual interest.

Competencies

Professionalism: Knowledge of the work of the United Nations Joint Staff Pension Fund, and specific areas of responsibilities. Ability to produce reports and papers. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Building trust: Provides an environment in which others can talk and act without fear of repercussion. Manages in a deliberate and predictable way. Operates with transparency; has no hidden agenda. Places confidence in colleagues, staff members and clients. Gives proper credit to others. Follows through on agreed upon actions. Treats sensitive or confidential information appropriately.

Judgement/decision making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.

Education

Advanced university degree (Master's degree or equivalent) in business or public administration, law, political sciences, social sciences or related field. A first-level university degree in combination with two years of additional experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of 15 years of progressively responsible experience, of which at least 3 years should be at the United Nations, international organizations or at the international level is required.
In-depth experience of the intergovernmental machinery of international organizations is required.
Experience in servicing governing bodies as well as experience in the application of rules, procedures and practices of intergovernmental or tripartite bodies is desirable.

Languages

English and French are the working languages of the Fund Secretariat. For this post, fluency in English (both oral and written) is required. Knowledge of other official languages is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The United Nations Joint Staff Pension Fund (UNJSPF) is an independent inter-agency body established by the United Nations General Assembly. The applicable human resources procedures are governed by a Memorandum of Understanding (MoU) between the Fund and the UN Secretariat.

Please use the United Nations INSPIRA e-Recruitment website at https://careers.un.org/ to apply for this UNJSPF position. The system provides instructions and support for online application procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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