Job Opening

Posting Title: INFORMATION SYSTEMS OFFICER, P4
Job Code Title: INFORMATION SYSTEMS OFFICER
Department/Office: United Nations Environment Programme
Duty Station: MONTREAL
Posting Period: 04 May 2020 - 17 June 2020
Job Opening Number: 20-Information Management Systems-UNEP-134403-R-Montreal (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. At the 1992 Earth Summit in Rio de Janeiro, world leaders agreed on a comprehensive strategy for 'sustainable development'. One of the key agreements adopted at Rio was the Convention on Biological Diversity. The Convention establishes three main goals: the conservation of biological diversity, the sustainable use of its components, and the fair and equitable sharing of the benefits from the use of genetic resources. The Secretariat of the Convention on Biological Diversity (SCBD) is located in Montreal and is administered by UNEP.

This post is located in the Convention on Biological Diversity, Scientific, Society and Sustainable Futures Division (SSSF). Under the overall guidance of the Head of the Implementation Support Division (ISD) and direct supervision of the Head of the Capacity Building and Knowledge Management Unit (CBKM), in close collaboration with relevant programme officers in the Secretariat, the incumbent performs the following duties:

Responsibilities

A. Leads, coordinates, plans and provides expert advice on the use of Information Technologies to enhance the efficiency and streamlining of all the operations and program of work at the Secretariat: a) Develops IT strategies to increase the organization’s efficiency and the quality of products and tools offered to internal and external clients. b) Develops evidence-based documents, technical analysis, recommendation reports and feasibility studies on IT matters. c) Aligns the organization’s IT infrastructure and product architecture with its strategic priorities within UN rules and regulations in particular by identifying the need for new systems or by bringing modification to existing systems. d) Enhances SCBD’s business processes with technology by making them more efficient, convenient, effective and reliable. e) Leads on the preparation and monitoring of the organization’s IT budget. f) Contributes to the IT procurement exercises and assists administration by identifying options, vendors and contractors that supply infrastructure solutions and services. g) Leads and manages the provision of the IT infrastructure and service during CBD conferences including on-line registration, logistics, WiFi access, security aspects, network infrastructure, side-events registration, videoconferences, paperless and virtual meetings services. h) Contributes to the managerial functions of the Organization by preparing briefs, reports, studies and work plan proposals to achieve organizational successes related to IT functions.

B. Coordinates the provision of IT support in implementing the CBD website, the Clearing-House Mechanism (CHM) of the Convention, the Biosafety Clearing-House (BCH) and the Access and Benefit Sharing Clearing-House Mechanism (ABS-CH) as part of the integral components of the central CHM to allow Parties to fulfill their regulatory obligations under the Protocols of the Convention: a) Coordinates the development of technical aspects of the central CHM including its open Application Programming Interface (API) capable of interlinking various internal and partner data sets. b) Contributes to the development of common formats for reporting under the different Protocols. c) Assists Parties and Partners in the online reporting and technical implementation of data interoperability. d) Organizes support in the planning and technical execution of the web and communication strategies. e) Participates and supports the development of a CBD knowledge management and information exchange strategy.

C. Coordinates, organizes and supervises the work of the Information Technology team to deliver, in a timely manner, valuable products aligned to the Organization’s strategy:
a) Liaises with Programme Officers and users on all aspects and during all phases of development and implementation. b) Proposes work plans to management for further prioritization of projects.
c) Tracks and monitors projects progress against plans, schedules, time and cost estimates, metrics and performance measures and report to management. d) Serves as the main liaison and represents the IT Team in various internal and external committees and review bodies as required. e) Provides leadership, guidance and mentoring for staff, fosters teamwork and improved communications among all staff of the team.

D. Collaborates with relevant external organizations and partners to facilitate the open sharing of information, data and IT services: a) Maintains active liaison with relevant IT focal points of other Biodiversity related Conventions to identify and collaborate on synergies in data collection, reporting and analysis. b) Ensures effective coordination with relevant IT focal points in various UN agencies in order to maximize possibilities of Inter-agency collaboration in the field of IT.

E. Performs any other duties assigned by the Head of the Capacity Building and Knowledge Management Unit and the Head of the Implementation Support Division.

Competencies

PROFESSIONALISM: Demonstrates good understanding of information systems design and development. Knowledge of international IT policies, standards and practices. Demonstrates ability to oversee the design, development, management, implementation and maintenance of complex information system. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

TECHNOLOGICAL AWARENESS: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits inputs by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda; Supports and acts in accordance with final group decisions, even when such decisions many not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

Advanced university degree (Master’s degree or equivalent) in Computer Science, Information Systems, Engineering or related field is required. A first level university degree combined with an additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven (7) years of progressively responsible experience in planning, design, development, implementation and maintenance of computer information systems or related area is required.
Three (3) years of experience, out of the seven (7) years, in the public/private sector, functioning at the management level, with sound knowledge of international IT practices and regulations, is required.
Experience within the United Nations System or comparable international organization in carrying out administrative functions of a Unit/Section, which would include preparation of budget/cost estimates, reporting on budget/programme performance, procurement of goods and services along with contract management, and the recruitment of staff, is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of another UN official language is desirable.

Assessment

Evaluation of qualified candidates may include a substantive assessment which will be followed by a competency-based interview.

Special Notice

This position is open for recruitment for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. 1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. 2. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira "Need Help?" link.

Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher temporary or fixed-term positions and their applications will not be considered.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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