vacance de poste

Intitulé publication: STAFF ASSISTANT, G5
Intitulé code d’emploi: Assistant au secrétariat
Département / Bureau: Commission économique pour l'Afrique
Lieu d'affectation: ADDIS ABABA
Période de candidature: 06 mai 2020 - 04 juin 2020
No de l’appel á candidature: 20-Administration-ECA-134558-R-Addis Ababa (R)
Staffing Exercise N/A
Valeurs fondamentales de l'ONU: intégrité, professionnalisme, respect de la diversité
Désolé, cet appel à candidature n'est plus disponible.
Cadre organisationnel

The position is located in the Facilities Management Section (FMS) of the Division of Administration (DoA),
United Nations Economic Commission for Africa (UN-ECA). The Staff Assistant reports to the Chief of FMS.

Responsabilités

Within delegated authority, the Staff assist will be responsible for the following duties:
-Performs, under minimal supervision, the full range of office management and administrative support
functions; typically provides direct assistance to a senior officer or manager responsible for the Section;
-Establishes and maintains a document/work assignment tracking system including receiving, screening,
logging and routing as well as maintaining a system for follow-up and retrieval;
-Maintains liaison with the Executive Office and with senior officials in other Sections regarding on-going
programmes and other administrative matters; monitors processes and schedules related to the Section’s
outputs, products, tasks, etc.;
-Ensures smooth and efficient information flow within the Section; prepares and processes confidential
information; assists in the development of office administrative systems and procedures;
-Researches, compiles and summarizes background materials for use in preparation of reports, briefs,
speeches, etc.;
-Provides assistance in the coordination of service-wide activities (meetings, training, etc.), special projects
and events;
-Orients new staff to relevant administrative procedures and practices and provides general assistance to
other office support staff, as required; may coordinate the work of office support staff in providing meetings,
servicing/administrative support to various sessions of commissions and other bodies;
-Attends meetings, prepares minutes, and monitors follow-up activities;
-Responds or drafts responses to a wide range of correspondence and other communications; uses standard
word processing package to produce a wide variety of large, complex documents and reports;
-Manages, updates and further develops internal databases; updates website; generates a variety of standard
and non-standard statistical and other reports from various databases;
-Actively participates and following up the implementation of unite doc, SharePoint and ineed service systems
within the section.
-Carries out quality control function for outgoing documents; proofreads and edits texts for adherence for
format, grammar, punctuation and style;
-Responds to complex information requests and inquiries (e.g. answers requests requiring file search, etc.);
-Assists in the preparation of presentation materials using appropriate technology/software;
-May provide some specialized support to unit (e.g. technology support, editing, desktop publishing, etc.);
-Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate
staff inside and outside the Section;
-Performs a variety of administrative duties (e.g. meeting organization, reservations, office supply and
equipment orders, etc.), including preparing and/or processing administrative requests/documents (e.g.,
travel requests, expense claims, vouchers, visa applications, etc.);
-Maintains files (both paper and electronic) and databases for work unit.
-Liaise with FMS Team Assistants in coordinating and attending Help Desk requests on electromechanical,
civil and architectural, coming from ECA, UN agencies and five SROs and following up their completion;
-Prepares monthly reports of Help Desk Support Services of the Section and distribute to respective Unit Heads;
-In the absence of the Section’s Administrative Assistant, the incumbent will act in that capacity;
-Performs other duties as assigned.

Compétences

• PROFESSIONALISM: Knowledge of general office and administrative support including administrative policies,
processes and procedures. Shows pride in work and in achievements; demonstrates professional competence
and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines
and achieving results; is motivated by professional rather than personal concerns; shows persistence when
faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing
the goal of gender equality by ensuring the equal participation and full involvement of women and men in all
aspects of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely
valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda;
supports and acts in accordance with final group decision, even when such decisions may not entirely reflect
own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies
priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and
resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts
plans and actions as necessary; uses time efficiently.

Formation

High school diploma or equivalent.

Expérience professionnelle

Five years of experience in general office support or related area is required.
Experience in Front Office services (customer Handling)
Experience in electronic record keeping (filing system)

Connaissances linguistiques

English and French are the working languages of the United Nations Secretariat. For the post advertised,
fluency in oral and written English is required. Knowledge of another official United Nations language is an
advantage.

Méthode d'évaluation

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency
-based interview. Or otherwise will be managed by desk review.

Notice spéciale

Recruitment for this position is done on a local basis, whether or not the candidate is a resident of the duty
station. Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in
the General Services category in the United Nations. External candidates will be responsible for any travel
expenses incurred in order to take the GGST examination and, in the event of an employment offer, any
cost related to travel and relocation to the duty station on appointment and separation. The candidate
will also be responsible to obtain any visas and work permits in order to take up the appointment.
If selected, external candidates will be recruited on a local basis and would not be entitled to international
benefits. Candidates who are short-listed for this position will be scheduled to sit for the GGST at a later date

Charte des Nations Unies

Aux termes du paragraphe 3 de l’Article 101 de la Charte des Nations Unies, la considération dominante dans le recrutement du personnel doit être la nécessité d’assurer à l’Organisation les services de personnes possédant les plus hautes qualités de travail, de compétence et d’intégrité. Ne seront pas retenues les candidatures des personnes qui ont commis des violations du droit international des droits de l’homme, des violations du droit international humanitaire, des actes d’exploitation, d’atteintes ou de harcèlement sexuels, ou au sujet desquelles il existe des raisons plausibles de croire qu’elles ont été impliquées dans la commission de tels actes. L’expression « exploitation sexuelle » désigne le fait d’abuser ou de tenter d’abuser d’un état de vulnérabilité, d’un rapport de force inégal ou de rapports de confiance à des fins sexuelles, y compris mais non exclusivement en vue d’en tirer un avantage pécuniaire, social ou politique. On entend par « atteinte sexuelle » toute atteinte physique de nature sexuelle commise par la force, sous la contrainte ou à la faveur d’un rapport inégal, ou la menace d’une telle atteinte. Le harcèlement sexuel s'entend de tout comportement déplacé à connotation sexuelle raisonnablement propre ou de nature à choquer ou humilier, lorsqu'il entrave la bonne marche du service, est présenté comme une condition d'emploi ou crée au lieu de travail un climat d'intimidation, d'hostilité ou de vexation, et lorsque ce comportement est assez grave pour justifier le licenciement de son auteur. La candidature de personnes qui ont commis des infractions autres que des infractions mineures au code de la route ne sera pas retenue.

Sera dûment prise en considération l'importance d'un recrutement effectué sur une base géographique aussi large que possible. Aucune restriction ne sera imposée par l'Organisation à l'accès des hommes et des femmes, dans des conditions égales, à toutes les fonctions, dans ses organes principaux et subsidiaires. Le Secrétariat de l'Organisation des Nations Unies est un espace non-fumeurs.

Les candidats sont invités à respecter scrupuleusement toutes les instructions disponibles sur la plateforme de recrutement en ligne Inspira. Pour des informations plus détaillées, ils ou elles peuvent consulter le manuel d'instructions pour le candidat, en cliquant sur le lien hypertexte « Manuels » sur le côté supérieur droit de la page d'accueil de leur compte Inspira.

Les candidatures feront l'objet d'une évaluation et d'un examen préalables sur la base des informations soumises conformément aux critères d'évaluation de l'avis de vacance de poste et aux dispositions législatives internes applicables de l'Organisation des Nations Unies, notamment la Charte des Nations Unies, les résolutions de l'Assemblée générale, le Statut et le Règlement du personnel, les textes administratives et les directives. Les candidats doivent fournir des informations exhaustives et précises conformément aux instructions fournies sur la plateforme Inspira. Une fois la candidature envoyée, aucune modification, suppression ou révision, ni aucun ajout ou changement ne pourra être fait. Il sera procédé à une vérification des références des candidats faisant l'objet d'une attention particulière pour s'assurer de l'exactitude des renseignements qu’ils ont fournis dans leur candidature.

Les avis de vacance de postes publiés sur le Portail des carrières sont retirés à 11:59 p.m. (heure de New York), le jour de la date limite de dépôt des candidatures.

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Désolé, cet appel à candidature n'est plus disponible.
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