Job Opening

Posting Title: FINANCE OFFICER, P3
Job Code Title: FINANCE OFFICER
Department/Office: Office of the High Commissioner for Human Rights
Duty Station: GENEVA
Posting Period: 04 August 2020 - 17 September 2020
Job Opening Number: 20-Finance-OHCHR-134585-R-Geneva (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This post is located in the Programme Support and Management Services, the Finance and Budget Section, of the Office of the High Commissioner for Human Rights (OHCHR), in Geneva. The incumbent will operate under the direct supervision of the P-4 Finance Officer.

Responsibilities

Within delegated authority, the Finance & Budget Officer will be responsible for the following duties:

Budget preparation and review:
• Reviews, analyses and finalizes the cost plans/budgets for the annual planning and project budget proposals for fund raising, ensuring compliance with the financial policies, procedures, rules and regulations of the United Nations and the Programme and Budget Review Board (PBRB) guidelines; completes required actions in the relevant systems for the budget preparation.
• Provides support to programme officers with respect to the financial review of cost plans/budgets and project proposals
• Reviews, analyses and provides input into finalization of programme budget/financial implications to ensure that legislative mandates are accurately translated into budgets; assists in securing approval from the General Assembly .

Budget administration:
• Monitors and controls regular budget and extra-budgetary allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
• Monitors budget implementation and determines/recommends reallocation of funds when necessary.
• Monitors fund commitments/expenditures, reviews and clears outstanding fund commitments to ensure effective and efficient management of financial regular and extra-budgetary resources; provides advice thereon to programme officers.
• Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Prepares financial authorisations to local service providers to incur expenditures for specific field activities against authorized budget
• Reviews and certifies grant agreements and payments to grantees, reviews and process financial reports and provide advice thereon;
• Acts as Certifying Officer for a broad portfolio of projects, encompassing a wide variety of funding sources (regular budget and extra-budgetary resources) and large volume of transactions, to in accordance with the approved budgets and in compliance with regulations and rules.
• Prepares statistical data/relevant documentation with respect to budget performance submissions.
• Prepares periodic financial reports on the status of expenditures for OHCHR headquarters and field projects, analysing variances between approved budgets and actual expenditures.
• Performs internal reviews and assessment exercises to ensure effective and efficient use of resources and/or to advice on financial aspects to create, expand and/or close field operations; prepares responses to audit queries..

General:
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures;
• Monitors and supervises the work of subordinate staff as required;
• Undertakes special projects and/or performs other related duties, as assigned.

Competencies

• PROFESSIONALISM : Knowledge of financial, budgetary and grant management principles and practices. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• PLANNING & ORGANIZING : Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• ACCOUNTABILITY : Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

• CLIENT ORIENTATION : Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master’s degree or equivalent degree) in business administration, finance, or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Certification as a Certified Public Accountant (CPA), Chartered accountant (CA) or equivalent is desirable.

Work Experience

A minimum of five years of progressively responsible experience in finance, administration, budget, business administration or related area is required.
A minimum of four years of experience with the budget and finance modules of enterprise resource planning systems (SAP, Oracle etc.) is required.
A minimum of four years of experience in handling a broad portfolio of projects, encompassing a wide variety of funding sources and large volume of transactions is desirable.
A minimum of two years of experience with grants management (review of agreements with implementing partners, processing payments, review of financial reports) is desirable.
A minimum of four years of experience with support of headquarters and field-based programmes and operations is desirable.
A minimum of two years of experience with preparing and analysing financial reports is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French or Spanish is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Special Notice

Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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