vacance de poste

Intitulé publication: STAFF ASSISTANT, G5
Intitulé code d’emploi: Assistant au secrétariat
Département / Bureau: Office des Nations Unies à Genève
Lieu d'affectation: GENEVA
Période de candidature: 15 avril 2020 - 14 mai 2020
No de l’appel á candidature: 20-Administration-UNOG-134741-R-Geneva (X)
Staffing Exercise N/A
Valeurs fondamentales de l'ONU: intégrité, professionnalisme, respect de la diversité
Désolé, cet appel à candidature n'est plus disponible.
Cadre organisationnel

This post is located in the offices of the Federation of International Civil Servants' Associations (FICSA), which is a federated group of 30 staff associations/unions from organizations belonging to the United Nations (UN) common system (otherwise known as full members) and 17 associate members from other international organizations. FICSA fosters the development of the international civil service in accordance with the principles set forth in the UN Charter and the constitutions of the specialized agencies. The Federation aims to defend staff rights; ensure that equitable conditions of service for all common system staff are maintained at a level which will ensure the recruitment and retention of the most qualified people; and contribute to building a positive image of the international civil service.

The Staff Assistant provides direct assistance to the FICSA General Secretary.

Responsabilités

Within delegated authority and under the supervision of the FICSA General Secretary, the incumbent will be responsible for the following duties :

1. Adheres to standard operating procedures regarding office administration to ensure smooth and efficient information flow, effective office and record management, and administrative support to supervisors through the use of the digital and functional base classification filing system; including:
a. confidential handling of sensitive information, drafting simple communications, coordinating receipt of responses, monitoring, follow-up and flagging processes and schedules to supervisors and Executive Committee members;
b. general assistance to FICSA Members when requested, channels complex requests to relevant ExCom member for response.

2. Manages and organizes travel and logistics including hotel and air-ticket reservations, prepares and submits or processes administrative requests/documents (e.g., travel requests/authorizations including the DSA, expense claims, vouchers, visa applications, etc.) for supervisors and Executive Committee members, and office supply and equipment orders.

3. Provides administrative support and works on FICSA activities and services (meetings, training workshops, etc.), special projects and events, FICSA Councils.

4. Assists the Information Officer in managing surveys/questionnaires carried out by FICSA.

5. Assists in the research, compilation and summary of background materials for use in the preparation of reports, briefs, speeches, etc.

6. Keeps standard operating procedures up to date and suggests improvements to work processes. Documents missing processes and procedures for business continuity and future use.

7. Performs other duties as assigned.

Compétences

PROFESSIONALISM : Knowledge of general office and administrative support including administrative policies, processes and procedures. Knowledge of staff representation activities
within the UN Common System. Excellent organizational skills; initiative, dependability, and accuracy. Demonstrable tact and discretion in relations with external parties; aptitude for processing enquiries from FICSA's Membership. Ability to manage day-to-day office activities (including but not limited to travel management, facilities and asset management, policy and procedures maintenance) to meet operational needs and perform a broad range of office administrative functions. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Ability to identify opportunities to improve operational efficiency. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

PLANNING AND ORGANIZING : Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

CLIENT ORIENTATION : Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors on-going developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Formation

Completion of secondary school or its equivalent commercial school.

Expérience professionnelle

At least five years in general office support functions related to staff representation activities within the UN common system is required.
Experience working with modern online tools such as Enterprise Resource Planning (ERP) systems, collaboration tools such as Office 365, SharePoint and/or other web-based applications are required.

Connaissances linguistiques

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is an advantage. Knowledge of Spanish is also an advantage.

Méthode d'évaluation

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Notice spéciale

The appointment against this position is limited to FICSA.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Charte des Nations Unies

Aux termes du paragraphe 3 de l’Article 101 de la Charte des Nations Unies, la considération dominante dans le recrutement du personnel doit être la nécessité d’assurer à l’Organisation les services de personnes possédant les plus hautes qualités de travail, de compétence et d’intégrité. Ne seront pas retenues les candidatures des personnes qui ont commis des violations du droit international des droits de l’homme, des violations du droit international humanitaire, des actes d’exploitation, d’atteintes ou de harcèlement sexuels, ou au sujet desquelles il existe des raisons plausibles de croire qu’elles ont été impliquées dans la commission de tels actes. L’expression « exploitation sexuelle » désigne le fait d’abuser ou de tenter d’abuser d’un état de vulnérabilité, d’un rapport de force inégal ou de rapports de confiance à des fins sexuelles, y compris mais non exclusivement en vue d’en tirer un avantage pécuniaire, social ou politique. On entend par « atteinte sexuelle » toute atteinte physique de nature sexuelle commise par la force, sous la contrainte ou à la faveur d’un rapport inégal, ou la menace d’une telle atteinte. Le harcèlement sexuel s'entend de tout comportement déplacé à connotation sexuelle raisonnablement propre ou de nature à choquer ou humilier, lorsqu'il entrave la bonne marche du service, est présenté comme une condition d'emploi ou crée au lieu de travail un climat d'intimidation, d'hostilité ou de vexation, et lorsque ce comportement est assez grave pour justifier le licenciement de son auteur. La candidature de personnes qui ont commis des infractions autres que des infractions mineures au code de la route ne sera pas retenue.

Sera dûment prise en considération l'importance d'un recrutement effectué sur une base géographique aussi large que possible. Aucune restriction ne sera imposée par l'Organisation à l'accès des hommes et des femmes, dans des conditions égales, à toutes les fonctions, dans ses organes principaux et subsidiaires. Le Secrétariat de l'Organisation des Nations Unies est un espace non-fumeurs.

Les candidats sont invités à respecter scrupuleusement toutes les instructions disponibles sur la plateforme de recrutement en ligne Inspira. Pour des informations plus détaillées, ils ou elles peuvent consulter le manuel d'instructions pour le candidat, en cliquant sur le lien hypertexte « Manuels » sur le côté supérieur droit de la page d'accueil de leur compte Inspira.

Les candidatures feront l'objet d'une évaluation et d'un examen préalables sur la base des informations soumises conformément aux critères d'évaluation de l'avis de vacance de poste et aux dispositions législatives internes applicables de l'Organisation des Nations Unies, notamment la Charte des Nations Unies, les résolutions de l'Assemblée générale, le Statut et le Règlement du personnel, les textes administratives et les directives. Les candidats doivent fournir des informations exhaustives et précises conformément aux instructions fournies sur la plateforme Inspira. Une fois la candidature envoyée, aucune modification, suppression ou révision, ni aucun ajout ou changement ne pourra être fait. Il sera procédé à une vérification des références des candidats faisant l'objet d'une attention particulière pour s'assurer de l'exactitude des renseignements qu’ils ont fournis dans leur candidature.

Les avis de vacance de postes publiés sur le Portail des carrières sont retirés à 11:59 p.m. (heure de New York), le jour de la date limite de dépôt des candidatures.

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Désolé, cet appel à candidature n'est plus disponible.
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