Job Opening

Posting Title: SENIOR ADMINISTRATIVE OFFICER, P5
Job Code Title: SENIOR ADMINISTRATIVE OFFICER
Department/Office: United Nations Multidimensional Integrated Stabilization Mission in Mali
Duty Station: BAMAKO
Posting Period: 28 April 2020 - 27 May 2020
Job Opening Number: 20-Administration-MINUSMA-135273-R-Bamako (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located within the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA), duty station Bamako and reports to the Director of Mission Support. S/he contributes to the implementation of the mission/office mandate by providing the necessary managerial, logistical and administrative support required for the fulfilment of the mandate, including such areas as budget, finance, human resources management, logistics, staff welfare and environment, etc.

Responsibilities

• Acts as adviser on management matters pertaining to human resources, budgeting, financial and general administration.
• Ensures development, preparation, coordination and monitoring of work plans, strategies and programmes for the administrative activities of the Mission and takes the lead in securing the required human and financial resources.
• In cooperation with other offices of the Mission, plans and forecasts the personnel, financial and logistical requirements of all Mission components.
• Exercises budgetary and administrative control.
• Takes the lead on the development and implementation of special projects, such as Security/Evacuation Plan, Welfare Activities, etc, as requested.
• Ensures development, preparation, coordination and monitoring of work plans, strategies and programmes for the administrative activities of the Mission and/or the area of responsibility of the regional office and takes the lead in securing the required human, financial and logistical resources to achieve them.
•In cooperation with other offices of the Mission, plans and forecasts the personnel, financial and logistical requirements of all Mission components. Exercises budgetary and administrative control.
• Provides advice and assists supervisors on areas of problem solving and dealing with ad-hoc issues that arise and undertakes tasks and special projects, such as Security/Evacuation Plan, welfare activities, etc. as requested.
• Undertakes evaluation of support provided by the Mission Support Division to the various parts of the Mission.
• Monitors implementation of Audit/Board of Inquiry recommendations.
• Assists in the supervision of Air Safety matters in the Mission as well as coordination of Security operations in the Mission.
• Liaises with the Offices of the Special Representative of the Secretary-General (SRSG), Deputy SRSG and Force Commander as well as Chiefs of Services and Sections on administrative issues/activities.
• Liaises with local authorities, UN / Agencies / Funds and Programmes or other parties on behalf of Mission Support Division.
• Represents the Mission Support Division at regular meetings with other UN Agencies.
• Maintains direct liaison with the Resident and External Auditors.
• Reviews all audit observations submitted and drafts appropriate responses in consultation with the Director of Mission Support.
• Represents the Director of Mission Support in various standing Boards and Committees, such as Property Survey Board (PSB), Claims Review Board (CRB), and may act as alternate/ Chairperson of the Local Committee on Contracts.
• Performs other duties, as assigned.

Competencies

Professionalism: Demonstrated ability to provide technical advice in a broad range of human resources, financial, logistical, and administrative areas to senior managers; sound knowledge of UN rules and regulations and an ability to apply them in a volatile field mission environment to to resolve complex and/or sensitive issues. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments,observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges and remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of peace operations.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation - Considers all those to whom services are provided to be ‘clients’ and seeks to see things from the clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; and meets timelines for delivery of products or services to clients.

Judgement/decision-making - Identifies key issues in complex situations, and comes to the heart of problems quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Leadership - Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands

Education

Advanced university degree (Master’s degree or equivalent) in business or public administration, human resources management, finance, accounting, or related field. A first-level university degree with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.

Work Experience

At least 10 years of progressively responsible experience in human resources, budget, finance or general administration is required.
Experience in handling complex organizational issues including at programmatic level is required.
Experience with UN administrative/financial policies and practices is desirable.
At least four (4) of relevant UN field mission experience is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in English and French (both oral and written) is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The appointment or assignment and renewal thereofare subject to the availability of the post or funds, budgetary approval or extension of the mandate.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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