Job Opening

Posting Title: Associate Programme Management Officer, P2 (Temporary Job Opening)
Job Code Title: Associate Programme Management Officer
Department/Office: United Nations Office for Disaster Risk Reduction
Duty Station: KOBE
Posting Period: 30 April 2020 - 15 May 2020
Job Opening Number: 20-Programme Management-UNDRR-135316-J-Kobe (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

Created in December 1999, the United Nations Office for Disaster Risk Reduction (UNDRR) is the designated focal point in the United Nations system for the coordination of efforts to reduce disasters and to ensure synergies among the disaster reduction activities of the United Nations and regional organizations and activities in both developed and less developed countries. Led by the United Nations Special Representative of the Secretary-General for Disaster Risk Reduction (SRSG), UNDRR has over 100 staff located in its headquarters in Geneva, Switzerland, and in regional and liaison offices. Specifically, UNDRR guides, monitors, analyses and reports on progress in the implementation of the Sendai Framework for Disaster Risk Reduction 2015-2030, supports regional and national implementation of the Framework and catalyses action and increases global awareness to reduce disaster risk, working with UN Member States and a broad range of partners and stakeholders, including civil society, the private sector, parliamentarians and the science and technology community.

The International Recovery Platform (IRP) is a thematic platform focusing on build-back-better in disaster recovery. The International Recovery Platform (IRP) was established following the Second UN World Conference on Disaster Risk Reduction in Kobe, Hyogo, Japan, in 2005 to support the implementation of the Hyogo Framework for Action (HFA) by addressing the gaps and constraints experienced in the context of disaster recovery. After a decade of functioning as an international source of knowledge on good recovery practice, IRP has renewed its role as an “international mechanism for the sharing of experience and learning among countries and all relevant stakeholders” to support the implementation of Priority Four of the “Sendai Framework for Disaster Risk Reduction 2015-2030’’, in particular to promote “build back better” in recovery. IRP is mentioned under the paragraph 34 (d) in the Sendai Framework.

IRP functions as a platform for interested partners to periodically meet to exchange lessons and ideas that will promote recovery best practice and learnings as well as capacity building. Its activities are governed by a Steering Committee and supported by a Secretariat. The IRP Secretariat, situated in Kobe, Japan, is a joint secretariat supported by IRP partners.

Being guided by the IRP Strategic Framework, IRP works towards supporting greater advancements in the field of resilient recovery and build-back-better by (i) periodically bringing together a broad range of senior policy makers and practitioners to exchange experiences and facilitate discussion on resilient recovery challenges and build-back-better opportunities at the annual International Recovery Forum; (ii) advocating for closer cooperation with development partners, regional intergovernmental organizations, regional organizations, and UNDRR global platforms and regional platforms in promoting and building capacity for achieving effective build-back-better outcomes; and (iii) sharing of knowledge and information to promote build-back-better through its inter-active website (http://www.recoveryplatform.org).

Among its functions, IRP Secretariat coordinates the development and oversees the implementation of the IRP annual work plan; it supports the organization of IRP meetings and events such as IRP Steering Committee meetings and an annual international recovery forum; it acts as an advocate for build back better; and, through the IRP website, serves as a steward of IRP knowledge management and output by developing an effective knowledge network, promoting and supporting an active dialogue amongst IRP partners of the IRP Community of Practice, collecting existing tools and documentation, generating and maintaining knowledge management products with IRP partners. He or she will work in close consultation with the IRP Steering Committee.


The temporary contract duration is 364 days. The Associate Programme Management Officer for IRP is located in UNDRR Office in Kobe, Japan, and reports to the Coordination Officer leading UNDRR Office in Japan.

Responsibilities

Within delegated authority, the incumbent will be responsible for the following duties:

•Under the supervision of the Coordination Officer in UNDRR Office in Japan, to coordinate the International Recovery Platform (IRP) Secretariat by working together with the other IRP Secretariat members.
•To coordinate the development and implementation of IRP activities, in accordance with the adopted Strategic Framework for IRP, and to contribute to the implementation of the Sendai Framework for DRR, in particular Priority 4.
•To provide secretariat service to the IRP Steering Committee and substantive support to the Chair and the Co-Chair of the Steering Committee including organizing regular meetings of the IRP Steering Committee, preparing the agenda, background documentation, and reports for these regular meetings.
•To coordinate with the other members of the IRP Secretariat for the development of the annual IRP work plan and regular progress reports in close consultation with IRP Steering Committee members and relevant partners, monitor the status of its implementation, and ensure its linking with the UNDRR work programme.
•To ensure IRP activities are along with the strategic goals of the IRP Strategic Framework and aligned with the IRP work plan endorsed by the IRP Steering Committee and also ensure these activities are being monitored and evaluated by using a certain set of indicators.
•To lead and coordinate effective communication plan and strategy for IRP in close consultation with IRP Steering Committee members to efficiently promote build-back-better in recovery, including effective operation of the IRP website, in close coordination with a relevant unit within the UNDRR which host the IRP.
•To lead and/or participate in field missions, including provision of guidance to external consultants, government officials and other parties and drafting summaries, etc.
•Perform other duties as requested by supervisor.

Competencies

PROFESSIONALISM:
Knowledge and understanding of the UNDRR and the Sendai Framework for Disaster Risk Reduction, knowledge of disaster risk reduction and recovery; Knowledge of inter-disciplinary and cross-cutting development issues; shares and applies knowledge, information, and best practices from within and outside of UNDRR networks. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to grasp and synthesize inputs from a range of resources as well as to develop sources for data collection. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

COMMUNICATION:
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

PLANNING AND ORGANIZING:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently Demonstrated planning and organizational skills and ability to work to tight deadlines and handle multiple concurrent projects/activities.

Education

Advanced university degree (Master’s degree or equivalent) in social sciences, development studies, disaster risk management, geography, environment, urban or regional planning or a related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of two years of progressively responsible experience in project or programme management in areas relevant to this position including information and knowledge management in disaster and post-disaster settings is required.
Experience in disaster recovery programmes at the country level is desirable.
Experience in International organizations is desirable.
Experience advocating on disaster risk reduction with a range of actors/stakeholders is also desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required; knowledge of another UN official language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is temporarily available with a contract duration of 364 days.
While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost effective and operationally sound solution to meet the needs of the service. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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