Job Opening

Posting Title: ADMINISTRATIVE OFFICER, P4 (Temporary Job Opening)
Job Code Title: ADMINISTRATIVE OFFICER
Department/Office: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo
Duty Station: KINSHASA
Posting Period: 02 May 2020 - 15 May 2020
Job Opening Number: 20-Administration-MONUSCO-135474-J-Kinshasa (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The United Nations Organization Stabilization Mission in the Democratic Republic of the Congo (MONUSCO) was established by the Security Council in its resolution 1925 (2010) and is mandated to help the Security Council achieve the overall objective of advancing peace and security in the Democratic Republic of the Congo.

This position is located in the Office of the Chief of Operations and Resources Management (OCORM), MONUSCO. The incumbent will be based in Kinshasa, DRC and will report to the Chief of Operations and Resources Management.

Responsibilities

The Administrative Officer, in the Office of the Chief of Operations and Resources Management who oversees the Mission Support Center, Budget and Finance, HR and Field Technology Sections, is responsible for the following duties:


•Acts as adviser on management matters pertaining to human resources, budgeting, financial and general administration.
•As directed, develops, prepares, and monitors work plans, strategies and assigned programme areas for the administrative activities of the Mission and assists in securing the required human and financial resources.
•In cooperation with other offices of the Mission, plans and forecasts the personnel, financial and logistical requirements of all Mission components.
•Exercises budgetary and administrative controls.
•Certifies mission expenditure using delegation of authority granted by the UN Controller and reports on administrative, logistical and financial matters accordingly.
•Drafts guidelines, reports and correspondence on a wide range of issues for the Chief of Operations and Resources Management and ensures adherence to relevant UN rules and regulations and policies.
•Drafts responses to correspondence required from the Office of the Chief of Operations and Resources Management on administrative/policy documents.
•Provides advice and assists supervisors in areas of problem solving, dealing with ad-hoc issues that arise, and undertakes tasks and special projects, such as Security/Evacuation Plan, welfare activities, etc. as requested.
•Undertakes evaluation of support provided by the Mission Support Division to the various parts of the Mission.
•Monitors implementation of Audit/Board of Inquiry recommendations.
•Assists the Chief with the monitoring of support services, including requests of supplies and services; transport, travel and traffic, communications, engineering, and information technology support; and provision of local utilities and service requirements in MONUSCO field offices.
•Monitors logistical activities in the regions through a tracking tool, ensure compliance with directives and policies; support the coordination and completion of tasks assigned to Sections and apprise the Pillar Chief.
•Acts as the primary focal point for all front office task assignments; serve as Special Assistant to the Chief, set agendas, delegate work to staff and manage their workload and output; evaluate front office operations, identify inefficiencies and offer solutions for improvement.
•Manages the office’s operations in terms of talent management, budgetary and financial oversight, ICT/supply, and space requirements in accordance with strategy, plans and decisions.
•Provides administrative and coordination support to VIP visits and high-level event planning; support and facilitate the Pillar’s engagement in the mission’s drawdown planning process.
•Supports the Office of the Chief of Operations and Resources Management in liaising with the Offices of the Chief of Mission Support, the Special Representative of the Secretary-General (SRSG), Deputy SRSG and Force Commander as well as Chiefs of Services and Sections on administrative issues/activities.
•Liaises with local authorities, UN / Agencies / Funds and Programmes or other parties on behalf of the Operations and Resources Management Pillar.
•Represents the Operations and Resources Management Pillar at regular meetings with other UN Agencies as requested.
•Maintains direct liaison with Resident and External Auditors.
•Reviews audit observations submitted and drafts appropriate responses in consultation with the Chief of of Operations and Resources Management.
•May represent the Chief of Operations and Resources Management in various standing Boards and Committees, such as Property Survey Board (PSB), Claims Review Board (CRB), and may act as alternate/Chairperson of the Local Committee on Contracts.
•Performs other duties, as assigned.

Competencies

Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently..

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own.

Client orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master’s degree or equivalent) in business or public administration, human resources management, finance, accounting, or related field. A first-level university degree with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.

Work Experience

At least seven (7) years of progressively responsible experience in human resources, budget, finance or general administration, and field operations is required.
Hands-on experience with UN administrative/financial policies and practices is required.
UN Field mission experience is desirable.
Experience in handling complex organizational issues at the international level is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of French is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

•The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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