vacance de poste

Intitulé publication: Senior Finance and Budget Assistant, G7
Intitulé code d’emploi: FINANCE & BUDGET ASSISTANT
Département / Bureau: Programme des Nations Unies pour l'environnement
Lieu d'affectation: MONTREAL
Période de candidature: 08 juin 2020 - 07 juillet 2020
No de l’appel á candidature: 20-Finance-UNEP-135711-R-Montreal (X)
Staffing Exercise N/A
Valeurs fondamentales de l'ONU: intégrité, professionnalisme, respect de la diversité
Désolé, cet appel à candidature n'est plus disponible.
Cadre organisationnel

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

The Multilateral Fund for the Implementation of the Montreal Protocol (MLF) is dedicated to reversing the deterioration of the Earth's stratospheric ozone layer. It was established in 1991 as the financial mechanism of the Montreal Protocol to assist developing countries (Article 5 countries in the language of the Protocol) in complying with the obligations under the Montreal Protocol. The Fund Secretariat located in Montreal, assists the Executive Committee in this task (www.multilateralfund.org). The Secretariat is administered by UN Environment.

This post is located in UN Environment/MLF at the Montreal duty station.

Under the direct supervision of the Senior Administrative and Fund Management Officer, the incumbent will perform the following tasks:

Responsabilités

1.Finance and accounts, travel, consultant and individual contractor (CICs) services: Review supporting and source documents for completeness, accuracy and validity of charges; Create and amend shopping carts and purchase orders to commit funds as required for individual contractors, consultants and vendor’s invoices; Create service evaluation sheets (SES) for individual contractors, consultants and vendors upon successful completion of services and delivery of goods; Create work breakdown structure (WBS) elements for the Fund Secretariat budgets; Create payment documents (RE) for vendors; Review, analyze and approve travel authorizations (TPO role); Peer-review payment documents (keeping in mind segregation of roles in Umoja) for all service providers including consultant and conference service staff; Investigate discrepancies between budget allocation, fund commitment and requests for payment in the Fund Secretariat and the Monitoring and Evaluation budgets, recommend appropriate corrective actions; Create iNeed tickets for requests of business partner numbers, banking information, staff reimbursements for bank charges.

2.Assistance in the management of budget and Multilateral Fund issues: Provide input in budget expenditures with respect to the approved fund budget of the Fund Secretariat and implement the reallocations between budget lines as necessary; Provide input into the preparation of cost estimates and budget proposals on staff, non-staff costs and expenditures including programme support cost; Monitor allotments, expenditures and commitments; analyze and verify accuracy, validity and availability of funds; Review, analyze and report year-end funding summary balances for each WBS element and class; Verify uncommitted balances and advice on their possible liquidation; Draft correspondence to respond to enquiries in respect of relevant financial and budget matters and taking into account revised and new financial procedures

2.Procurement functions: Co-ordinate with relevant staff at the Fund Secretariat and UNEP Procurement focal points on all procurement matters; Support requisition functions and prepare specifications of goods and services; advice on budget availability; Identify and recommend method of solicitation consistent with requirements and procurement rules; Produce tender documents (e.g. invitations to bids, requests for proposals and requests for quotation) based on the nature of requirements and cost involved; Solicit and evaluate bids/proposals/quotations to ensure overall competitiveness, quality, and conformity to specified requirements; Answer queries from vendors during bidding process; Compile and present procurement data; prepare relevant supporting documents and recommend approval of contract or purchase order; Prepare a variety of correspondence and documents (e.g. purchase orders, contracts and amendments); Maintain relevant internal databases and files to keep track of contractual agreements, direct provisioning contracts, purchase orders and inform affected users of contractual rights and obligations; Search, retrieve and present information from a variety of internal sources on sources of supply, vendors by commodity, etc.; and Keep up-to-date with the UN procurement manual and guidelines for reference and application.

3.General administrative tasks: Liaise with travel agency for final cost of the chosen itinerary (TPO role); Support with the preparation of relevant documents for the Executive Committee meetings; Provide logistical support during the meetings of the Executive Committee; Liaise and consult with relevant services units at the Headquarters and liaise with other administrative staff members of the Fund Secretariat on administrative and financial matters; Maintain an updated record of guidelines, procedures and filing system; Provide guidance, training and daily supervision to other general service staff in the procurement area and Umoja, administrative and financial issues.

4.Perform any other duties as assigned.

Compétences

PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Formation

High school diploma or equivalent is required. Supplementary training in the field of Accounting, Finance and related area is highly desirable.

Expérience professionnelle

A minimum of ten (10) years of progressive work experience in finance, budget, accounting, procurement, administrative services or related area with an international organization, is required.
Knowledge and experience in funds management as well as computer spreadsheet skills is required.
Experience in using financial functions in enterprise resource planning (ERP) systems such as SAP or Oracle is required.
Experience in applying UN Financial Rules and Regulations is desirable.

Connaissances linguistiques

English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of other UN official languages is desirable.

Méthode d'évaluation

Evaluation of qualified candidates for this position may include a substantive assessment, which will be followed by a competency-based interview.

Notice spéciale

Appointment against this post is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.

If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.

Charte des Nations Unies

Aux termes du paragraphe 3 de l’Article 101 de la Charte des Nations Unies, la considération dominante dans le recrutement du personnel doit être la nécessité d’assurer à l’Organisation les services de personnes possédant les plus hautes qualités de travail, de compétence et d’intégrité. Ne seront pas retenues les candidatures des personnes qui ont commis des violations du droit international des droits de l’homme, des violations du droit international humanitaire, des actes d’exploitation, d’atteintes ou de harcèlement sexuels, ou au sujet desquelles il existe des raisons plausibles de croire qu’elles ont été impliquées dans la commission de tels actes. L’expression « exploitation sexuelle » désigne le fait d’abuser ou de tenter d’abuser d’un état de vulnérabilité, d’un rapport de force inégal ou de rapports de confiance à des fins sexuelles, y compris mais non exclusivement en vue d’en tirer un avantage pécuniaire, social ou politique. On entend par « atteinte sexuelle » toute atteinte physique de nature sexuelle commise par la force, sous la contrainte ou à la faveur d’un rapport inégal, ou la menace d’une telle atteinte. Le harcèlement sexuel s'entend de tout comportement déplacé à connotation sexuelle raisonnablement propre ou de nature à choquer ou humilier, lorsqu'il entrave la bonne marche du service, est présenté comme une condition d'emploi ou crée au lieu de travail un climat d'intimidation, d'hostilité ou de vexation, et lorsque ce comportement est assez grave pour justifier le licenciement de son auteur. La candidature de personnes qui ont commis des infractions autres que des infractions mineures au code de la route ne sera pas retenue.

Sera dûment prise en considération l'importance d'un recrutement effectué sur une base géographique aussi large que possible. Aucune restriction ne sera imposée par l'Organisation à l'accès des hommes et des femmes, dans des conditions égales, à toutes les fonctions, dans ses organes principaux et subsidiaires. Le Secrétariat de l'Organisation des Nations Unies est un espace non-fumeurs.

Les candidats sont invités à respecter scrupuleusement toutes les instructions disponibles sur la plateforme de recrutement en ligne Inspira. Pour des informations plus détaillées, ils ou elles peuvent consulter le manuel d'instructions pour le candidat, en cliquant sur le lien hypertexte « Manuels » sur le côté supérieur droit de la page d'accueil de leur compte Inspira.

Les candidatures feront l'objet d'une évaluation et d'un examen préalables sur la base des informations soumises conformément aux critères d'évaluation de l'avis de vacance de poste et aux dispositions législatives internes applicables de l'Organisation des Nations Unies, notamment la Charte des Nations Unies, les résolutions de l'Assemblée générale, le Statut et le Règlement du personnel, les textes administratives et les directives. Les candidats doivent fournir des informations exhaustives et précises conformément aux instructions fournies sur la plateforme Inspira. Une fois la candidature envoyée, aucune modification, suppression ou révision, ni aucun ajout ou changement ne pourra être fait. Il sera procédé à une vérification des références des candidats faisant l'objet d'une attention particulière pour s'assurer de l'exactitude des renseignements qu’ils ont fournis dans leur candidature.

Les avis de vacance de postes publiés sur le Portail des carrières sont retirés à 11:59 p.m. (heure de New York), le jour de la date limite de dépôt des candidatures.

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Désolé, cet appel à candidature n'est plus disponible.
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